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Administrative Officer - 10-Month Contract

ib vogt GmbHIloilo City
On-site Contract

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Experience Level

Experience

Qualifications

Bachelor’s degree in Business Administration, Office Administration, or a related field. At least 2 years of experience in administrative functions, preferably within the construction or industrial sector. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time management skills. Strong written and verbal communication skills. Attention to detail and accuracy. Ability to work independently and collaboratively as part of a team. Familiarity with construction or engineering terminology is a plus. Fluency in English and Ilonggo (local dialect).

About the job

Location: Ajuy, Iloilo, Philippines

Employment Type: 10-month fixed-term contract (extendable)

 

Job Summary:

We are seeking a detail-oriented and proactive Administrative Officer to play a crucial role in ensuring the seamless operation of our daily activities. You will be responsible for a variety of administrative functions, including managing documentation, facilitating communication, and providing essential support to our project management team.

Key Responsibilities:

  • Support the Project Manager and site team with daily administrative duties.
  • Oversee the management of site office supplies, ensuring all necessary materials are readily available.
  • Coordinate and schedule meetings, appointments, and site visits.
  • Organize and maintain project documentation, including contracts, permits, plans, and reports, in collaboration with the project development team.
  • Engage with local stakeholders to streamline communication and enhance project flow.
  • Assist in the delivery and distribution of materials and equipment to the construction site.
  • Manage incoming and outgoing mail and deliveries efficiently.
  • Handle expense reports, invoices, and monitor petty cash usage.
  • Provide general administrative support to the construction site as needed.

About ib vogt GmbH

ib vogt is dedicated to advancing the decarbonization of the global electricity sector. We specialize in the worldwide development of turnkey PV plants and battery storage projects, alongside expanding our Independent Power Producer (IPP) portfolio. Our comprehensive services encompass the entire value chain, from development and financing to EPC, O&M, and asset management. Headquartered in Berlin, Germany, ib vogt has established a presence in over 40 countries with offices across Europe, Asia Pacific, the Americas, and Africa. Our collaborative efforts with numerous global partners enhance our in-house team of over 900 professionals. To date, we have built or are in the process of constructing more than 4 GW of PV power plants globally, with a project pipeline exceeding 60 GWp.

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