About the job
At Flynn, we believe every job is a step towards a rewarding career.
Position: Contracts and Billing Administrator (15 Month Contract)
Mississauga, Ontario
Flynn Manufacturing and Flynn Facades Division
What We Offer:
- Join a company recognized as one of Canada's Best Managed Companies.
- Engage in rewarding and challenging work within a dynamic environment.
- Apply your creativity and innovation on a daily basis.
- Experience opportunities for career growth and advancement.
- Cultivate personal and professional skills through ongoing development.
- Participate in international large-scale projects.
- Access comprehensive training and development programs.
- Enjoy job stability within a well-established company.
- Benefit from an exceptional benefits package, including Health, Dental, Vision, Life Insurance, and RRSP matching.
- Utilize our in-house gym and cafeteria.
- Engage in rewarding and challenging work within a dynamic environment.
- Apply your creativity and innovation on a daily basis.
- Experience opportunities for career growth and advancement.
- Cultivate personal and professional skills through ongoing development.
- Participate in international large-scale projects.
- Access comprehensive training and development programs.
- Enjoy job stability within a well-established company.
- Benefit from an exceptional benefits package, including Health, Dental, Vision, Life Insurance, and RRSP matching.
- Utilize our in-house gym and cafeteria.
A Day in Your Role:
- Support the Project Manager by managing project documentation and administration.
- Ensure timely and accurate documentation flow for audits and other purposes.
- Oversee customer experience and address various project-related issues.
- Facilitate communication among clients, job sites, head office, suppliers, and contractors.
- Prepare all necessary project-related correspondence (Performance Bond, Certificate of Insurance, WSIB Notification, Material List, etc.).
- Assist estimators, project managers, and other branches with relevant support.
- Review contracts, letters of intent, and purchase orders for billing requirements (e.g., “Billing Date”, “Holdback Percentage”).
- Submit monthly work status and schedule of values to project managers and site superintendents.
- Prepare required Closeout Documentation (Statutory Declaration, Warranties & Other).
- Prepare all necessary Opening Documentation (WSIB, Insurance, and Form 1000).
- Generate invoices for internal and third-party companies across multiple branches.
- Ensure compliance with invoicing procedures (USD/CAD).
- Compile and submit monthly sales reports to Management.
- Undertake additional duties and special projects as needed.
- Ensure timely and accurate documentation flow for audits and other purposes.
- Oversee customer experience and address various project-related issues.
- Facilitate communication among clients, job sites, head office, suppliers, and contractors.
- Prepare all necessary project-related correspondence (Performance Bond, Certificate of Insurance, WSIB Notification, Material List, etc.).
- Assist estimators, project managers, and other branches with relevant support.
- Review contracts, letters of intent, and purchase orders for billing requirements (e.g., “Billing Date”, “Holdback Percentage”).
- Submit monthly work status and schedule of values to project managers and site superintendents.
- Prepare required Closeout Documentation (Statutory Declaration, Warranties & Other).
- Prepare all necessary Opening Documentation (WSIB, Insurance, and Form 1000).
- Generate invoices for internal and third-party companies across multiple branches.
- Ensure compliance with invoicing procedures (USD/CAD).
- Compile and submit monthly sales reports to Management.
- Undertake additional duties and special projects as needed.
Your Qualifications:
- Completed Post-Secondary Degree/Diploma in Administration or Accounting.
- Prior administrative experience in construction or an equivalent mix of technical training and experience.
- Experience with project billing processes (progress billings, holdbacks, schedules of values) within the construction sector is an asset.
- Familiarity with ERP or other accounting software is advantageous.
- Intermediate to advanced proficiency in MS Office (Excel).
- Excellent communication and organizational skills.
- Ability to work effectively in a team environment.
- Prior administrative experience in construction or an equivalent mix of technical training and experience.
- Experience with project billing processes (progress billings, holdbacks, schedules of values) within the construction sector is an asset.
- Familiarity with ERP or other accounting software is advantageous.
- Intermediate to advanced proficiency in MS Office (Excel).
- Excellent communication and organizational skills.
- Ability to work effectively in a team environment.
