About the job
Join Wise as a Team Assistant, where you will play a crucial role in enhancing the efficiency of our Product Team. Located in our vibrant Budapest office, this position offers a unique opportunity to support our leadership by managing intricate logistics and facilitating key communications. Your proactive approach will ensure that our leaders remain organized, prepared, and focused on our mission to save billions for customers around the globe.
Your skills in anticipating needs and optimizing administrative processes will be essential for your success in this dynamic environment.
This is an exciting chance to thrive in a fast-paced, global setting, assisting teams in a company that is revolutionizing the way money moves worldwide.
As part of the BOSS (Business Operations and Support Services) team, you will be a cultural ambassador and a strategic partner. You will oversee the logistics that empower our leaders to concentrate on our mission, ensuring they are always well-prepared and effective in driving Wise forward.
Your Mission:
Calendar & Meeting Management: Independently manage complex schedules across various locations and time zones for two or more senior leaders, proactively safeguarding their time for critical tasks.
Strategic Planning & Facilitation: Organize monthly team meetings by identifying key topics and speakers, while coordinating preparations for quarterly planning cycles.
Stakeholder Readiness: Ensure that senior leaders are fully equipped for all interactions, providing relevant documents well in advance and acting as a primary contact for the team.
Travel & Logistics: Research and book comprehensive travel arrangements, including managing Visa applications and courier services as required.
Financial & Document Administration: Process expenses and invoices adhering to company policies, while maintaining organized digital document repositories.
Event Coordination: Organize team events, offsites, and social gatherings, collaborating with stakeholders to promote a positive team culture.
Team Collaboration: Actively support the BOSS Team, providing coverage for colleagues and participating in Mission Days and squad events.
Ad-hoc Support: Provide additional administrative support as required to ensure seamless operations.

