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Personal Assistant - Research, CRM & Construction Takeoffs

remote-vaRemote — Philippines
Remote Full-time

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Experience Level

Experience

Qualifications

RequirementsDemonstrated experience in research, data entry, and CRM or Excel management. Exceptional organizational and attention-to-detail skills. Experience with professional email correspondence and follow-ups. Able to manage and maintain structured databases. Proven experience in performing takeoffs (MUST-HAVE). Ability to work independently and adhere to detailed instructions. Strong written communication abilities. Familiarity with high-end or professional service industries is advantageous.

About the job

We are seeking a meticulous and proactive Personal Assistant to provide comprehensive support to our client. This role involves conducting in-depth research, managing data entry and CRM updates, and coordinating emails. The primary focus is on developing and maintaining a robust database of professional contacts, ensuring that all records, communications, and follow-ups are meticulously organized and up-to-date.

The ideal candidate will have a strong attention to detail, a proactive mindset, and be comfortable with tasks involving research, spreadsheets, and construction-related activities such as construction takeoffs (required).

Key Responsibilities

  • Conduct extensive research on specific towns/locations as directed by the client.
  • Identify and research high-end professional workers, including:
    • Interior Designers
    • Architects
    • Other relevant industry professionals
  • Build, update, and maintain a database/list using Excel or CRM tools.
  • Accurately input and manage client and prospect information in spreadsheets.
  • Send initial outreach emails to potential contacts.
  • Perform email follow-ups and track responses.
  • Ensure the spreadsheet and CRM are organized, accurate, and fully updated.
  • Maintain complete control and consistency of data records.
  • Conduct construction takeoffs (this is a required skill).
  • Assist with additional research and administrative tasks as needed.

Requirements

  • Demonstrated experience in research, data entry, and CRM or Excel management.
  • Exceptional organizational and attention-to-detail skills.
  • Experience with professional email correspondence and follow-ups.
  • Able to manage and maintain structured databases.
  • Proven experience in performing takeoffs (MUST-HAVE).
  • Ability to work independently and adhere to detailed instructions.
  • Strong written communication abilities.
  • Familiarity with high-end or professional service industries is advantageous.

About remote-va

remote-va specializes in providing remote virtual assistance tailored to meet the diverse needs of clients. Our team is dedicated to delivering high-quality support services, enabling our clients to focus on their core business objectives.

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