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Bilingual Personal Assistant for Construction Business Support

assist-worldColombia
Remote Part-time

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Experience Level

Experience

Qualifications

Qualifications Required:- Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.- Preferred background in construction, roofing, contracting, or trades-related fields.- Knowledge of construction workflows, including quotes, estimates, scheduling, and subcontractor communications.- Proficiency in CRM systems and accounting software like QuickBooks.- Strong organizational skills and time management abilities.- Experience handling quotes, invoices, and communications with clients.- Capability to work independently in a remote setting.- Attention to detail and effective problem-solving skills.

About the job

Position Summary

Join a rapidly expanding construction firm based in South Carolina as a Bilingual Personal Assistant. The owner, who oversees both sales and operations, seeks a detail-oriented and highly organized professional to handle crucial administrative duties, allowing them to concentrate on driving sales and business growth.

In this role, you will serve as the administrative backbone of the organization, managing quotes, invoices, scheduling, and communication to ensure project timelines and client interactions are consistently organized and efficient.

Primary Responsibilities

Administrative & Operational Support
- Develop and dispatch customer quotes and estimates
- Generate and oversee client invoices
- Maintain meticulous records for jobs, estimates, and communications
- Assist with daily administrative operations to ensure smooth workflows

Calendar & Schedule Management
- Oversee the owner’s Google Calendar
- Arrange appointments, site visits, and meetings
- Prioritize daily tasks and ensure efficient scheduling

Communication Management
- Handle emails, calls, and text messages
- Organize responses and manage communications with clients and subcontractors
- Ensure timely follow-ups on estimates, invoices, and inquiries

Coordination with Customers & Subcontractors
- Monitor and follow up on pending quotes and proposals
- Facilitate communication between the owner, clients, and subcontractors
- Help maintain orderly project communication

Tools Utilized
- Jobber (CRM) for tracking jobs and quotes
- QuickBooks for managing invoicing and financial records
- Google Calendar for scheduling
- Standard communication tools (email, messaging, calls)

Prior experience with these tools is highly preferred.

Ideal Candidate - Qualifications & Experience
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
- Strongly preferred: experience in construction, roofing, contracting, or trades-based industries
- Familiarity with construction workflows including quotes, estimates, job scheduling, and subcontractor communication
- Experience with CRM systems and accounting tools
- Excellent organizational and time management skills
- Comfortable managing quotes, invoices, and customer communications
- Ability to work independently in a remote environment
- Strong attention to detail and problem-solving abilities.

About assist-world

assist-world is a dynamic and rapidly growing construction company located in South Carolina, dedicated to providing top-notch services in the construction industry. With a focus on innovation and customer satisfaction, we are committed to ensuring our projects are completed on time and to the highest standards.

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