About the job
YOUR MISSION
Your mission is to empower David to focus entirely on his core competencies by efficiently managing a wide array of administrative tasks, travel logistics, and daily errands.
1 | SUPPORT THE CEO ON HIS DAY-TO-DAY
As the Personal Assistant to the CEO, your primary role is to deliver exceptional support that enables the CEO to concentrate on strategic responsibilities and propel the company forward.
Your responsibilities will include:
Overseeing the CEO's calendar, organizing meetings, appointments, subscriptions, and travel arrangements.
Managing personal commitments: reminding the CEO of significant dates, handling the personal calendar, planning family gatherings, sending birthday greetings, and facilitating personal calls.
Assisting in the creation and revision of documents, presentations, and reports as instructed by the CEO.
Managing online purchases, returns, and any service-related issues.
Ensuring timely payment of bills.
Handling various personal errands, such as grocery shopping, meal prep, and overseeing household repairs.
Upholding the highest standards of confidentiality and discretion at all times.
2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKS
The CEO is entrusted with numerous vital responsibilities that require focused attention, and as the Personal Assistant, your objective is to ensure these tasks are executed proactively, efficiently, and effectively.
Your duties will involve:
Organizing and maintaining precise records and files for the CEO, including contracts, legal documents, and essential information.
Sourcing the best external vendors and negotiating tirelessly to secure the necessary resources and support for the CEO's success.
Copying, scanning, and faxing documents as necessary.
Taking detailed notes during meetings.
Ensuring the CEO’s office remains organized and stocked with necessary supplies.
Managing both physical and digital filing systems (Google Drive & Notion).
3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITY
You will play a key role in streamlining processes and enhancing the CEO's productivity through your proactive approach and attention to detail.

