About the job
About Adaptive ML
Adaptive ML is an innovative AI startup at the forefront of technology, dedicated to developing a Reinforcement Learning Operations (RLOps) platform that empowers enterprises to effectively specialize and deploy large language models (LLMs) into production with quantifiable results.
We offer essential infrastructure for tuning, evaluating, and serving specialized models at scale, leading the way in task-specific LLM development and managing production-ready workflows that handle millions of requests while optimizing for both cost and performance across distributed systems.
Our close-knit team has extensive experience in creating state-of-the-art open-access large language models. In early 2024, we successfully raised $20M in seed funding led by Index Ventures and ICONIQ, and we are already operational with clients such as Manulife, AT&T, and Deloitte in the travel and financial services sectors — with exciting announcements to follow soon.
About the Role
We are seeking our inaugural Executive Assistant, a highly organized, proactive, and agile professional to provide support to our Chief Executive Officer (CEO) and ensure operational excellence across various time zones.
This position necessitates exceptional communication abilities, strong prioritization skills, and the capacity to function with professionalism and discretion in a fast-paced global environment. The CEO is based in the U. S. and frequently travels to Paris and other international locations, which requires effective coordination across multiple time zones.
Note: This role is primarily focused on executive and operational support, rather than being a Chief of Staff or strategic leadership position.
Your Responsibilities
Executive Support & Communication
Manage intricate calendars across various time zones, including scheduling meetings, travel logistics, and coordination with both internal and external stakeholders;
Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;
Act as the primary point of contact for CEO communications that necessitate prioritization and clear response workflows.
Finance, Payroll & Operational Support
Oversee payroll execution and coordination with external providers, ensuring precision, timeliness, and accurate record-keeping;
Collaborate with accountants, payroll services, and operational tools to maintain financial and administrative discipline;
Assist operations in maintaining employee records, benefits, and other administrative tasks.
