Executive Assistant at Adaptive ML | New York

About Adaptive MLAdaptive ML is an innovative AI startup at the forefront of technology, dedicated to developing a Reinforcement Learning Operations (RLOps) platform that empowers enterprises to effectively specialize and deploy large language models (LLMs) into production with quantifiable results.We offer essential infrastructure for tuning, evaluating, and serving specialized models at scale, leading the way in task-specific LLM development and managing production-ready workflows that handle millions of requests while optimizing for both cost and performance across distributed systems.Our close-knit team has extensive experience in creating state-of-the-art open-access large language models. In early 2024, we successfully raised $20M in seed funding led by Index Ventures and ICONIQ, and we are already operational with clients such as Manulife, AT&T, and Deloitte in the travel and financial services sectors — with exciting announcements to follow soon.About the RoleWe are seeking our inaugural Executive Assistant, a highly organized, proactive, and agile professional to provide support to our Chief Executive Officer (CEO) and ensure operational excellence across various time zones.This position necessitates exceptional communication abilities, strong prioritization skills, and the capacity to function with professionalism and discretion in a fast-paced global environment. The CEO is based in the U.S. and frequently travels to Paris and other international locations, which requires effective coordination across multiple time zones.Note: This role is primarily focused on executive and operational support, rather than being a Chief of Staff or strategic leadership position.Your ResponsibilitiesExecutive Support & CommunicationManage intricate calendars across various time zones, including scheduling meetings, travel logistics, and coordination with both internal and external stakeholders;Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;Act as the primary point of contact for CEO communications that necessitate prioritization and clear response workflows.Finance, Payroll & Operational SupportOversee payroll execution and coordination with external providers, ensuring precision, timeliness, and accurate record-keeping;Collaborate with accountants, payroll services, and operational tools to maintain financial and administrative discipline;Assist operations in maintaining employee records, benefits, and other administrative tasks.

Adaptive ML is seeking a dynamic and results-driven Business Development Representative (BDR) Manager to lead our sales development team in our New York office. In this pivotal role, you will be responsible for driving growth by developing strategies to enhance lead generation and improve sales processes. You will mentor and coach your team to achieve their targets, ensuring a high level of performance and motivation.Join us at Adaptive ML, where we leverage cutting-edge machine learning technologies to deliver innovative solutions that empower businesses. If you are passionate about sales and have a knack for nurturing talent, we want to hear from you!

Join our innovative team at adaptive-ml as a Performance Engineer specializing in Rust. In this role, you will have the opportunity to enhance performance, optimize systems, and contribute to groundbreaking projects. Your expertise will directly impact our product's efficiency and scalability.

Adaptive builds AI-native ERP software for the real estate and construction sectors. With a team of 50 and a client base of more than 1,000, Adaptive is backed by $26 million from investors including Emergence, a16z, and leaders from Brex, Ramp, Airbase, Square, and Shopify. The company supports small businesses that shape neighborhoods and communities, from local cafés to new housing developments. Adaptive’s clients are professionals who address real needs such as the housing crisis and strengthen their cities through their work. Team members at Adaptive bring together backgrounds in finance, technology, and construction. Collaboration is central to the company’s approach, with a focus on execution, learning, and pushing boundaries in vertical AI. As the customer base grows, so does the commitment to building a supportive and high-performing team. Role overview The Product Manager role is based in New York City and centers on expanding Adaptive’s platform to serve mid-market and enterprise construction companies. This position involves delivering enterprise-level AI agents and increasing the platform’s reach among some of the world’s largest construction firms. The Product Manager will work closely with the Product Lead, Head of Growth, and a 20-person design and engineering team to guide products from concept to launch. What you will do Lead the development and launch of enterprise AI agents on Adaptive’s platform Collaborate with cross-functional teams, including product, growth, design, and engineering Help shape the next phase of Adaptive’s product for large construction firms Requirements Experience working with evolving AI models Interest in building practical AI solutions for real business problems Hands-on approach to product management Based in New York City

Join adaptive as an Enterprise Account Executive, where you will play a pivotal role in driving business growth and cultivating strong relationships with our enterprise clients. You will leverage your expertise in sales strategy and client management to identify and pursue new business opportunities while ensuring client satisfaction and retention.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

We are seeking a dynamic and results-driven Revenue Operations Manager to join our team at adaptive-ml. This pivotal role will be responsible for optimizing our revenue processes, enhancing operational efficiency, and driving strategic initiatives that align with our business objectives. You will work closely with sales, marketing, and customer success teams to ensure seamless revenue generation and customer satisfaction.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

About the Role Adaptive ML is hiring a Partnerships Manager based in Toronto or New York. This role focuses on building and maintaining strategic partnerships that support company growth and expand our presence in the market. What You Will Do Identify and evaluate new partnership opportunities that align with business goals Develop partnership proposals and present them to potential collaborators Negotiate agreements and manage ongoing partner relationships Work closely with teams across the company to ensure partnerships deliver value Who We’re Looking For Experience managing partnerships or business development in a related field Strong relationship-building and negotiation skills Comfort working with cross-functional teams Proven ability to drive results through collaboration If building strong business relationships motivates you and you have a track record in partnership management, consider joining Adaptive ML.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Fundwell, we're transforming the landscape of business financing with our cutting-edge financial technology platform. Gone are the days of convoluted processes, hidden fees, and prolonged approval timelines. Our mission is simple: to provide businesses with swift, transparent, and customized capital solutions. As we expand our offerings to include receivables, payables, and embedded payments, we empower small to medium-sized enterprises across the nation to take charge of their cash flow.We are on the lookout for a meticulous and proactive Executive Assistant to join our leadership team. In this role, you will be entrusted to manage a variety of professional and personal tasks with the utmost discretion and attention to detail.Your ImpactEfficiently manage complex calendars, scheduling meetings, appointments, and travel logisticsAct as the primary liaison between executives and both internal and external stakeholdersHandle sensitive information with the highest degree of confidentialityPrioritize and oversee multiple projects simultaneously, navigating competing deadlinesScreen and respond to emails, calls, and correspondence on behalf of executivesFollow up with stakeholders to ensure accountability and progressPlan and coordinate company events, offsites, and team gatheringsOversee office operations and liaise with building management and vendorsAssist with special projects and initiatives as directedWhat Makes You Stand OutA minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar capacityExceptional organizational skills coupled with a demonstrated ability to prioritize and multitaskExcellent written and verbal communication abilitiesA high level of professionalism, integrity, and discretionStrong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)Ability to work independently with minimal supervisionFlexible schedule with a willingness to accommodate occasional after-hours requests

Join NBCUniversal as an Executive Assistant, where you'll support high-level executives and contribute to the dynamic world of media and entertainment. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across departments. We seek a proactive individual who thrives in a fast-paced environment and is adept at multitasking.

We are seeking an organized and efficient Executive Assistant to support our executive team at Mindlance. As part of our dynamic organization, you will play a crucial role in ensuring smooth operations and effective communication across departments. This position requires exceptional time management skills, the ability to prioritize tasks, and a proactive attitude in a fast-paced environment.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team at Mindlance. In this role, you will be essential in ensuring smooth operations and effective communication across departments.Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will be detail-oriented, possess strong communication skills, and demonstrate the ability to manage multiple tasks efficiently.

About the Role Sotheby's seeks an Executive Assistant in New York to support senior executives and help keep daily operations running smoothly. This position handles a wide range of administrative tasks and plays a key part in team coordination. Main Responsibilities Manage complex calendars and schedule meetings Coordinate travel arrangements and itineraries Prepare documents and presentations with attention to detail Act as a primary contact for both internal colleagues and external partners What Sets This Role Apart This position calls for strong organizational skills and the ability to communicate clearly with a variety of stakeholders. The Executive Assistant helps maintain efficient workflows and supports the success of Sotheby's executive team.

astdefeasance is seeking a highly organized and proactive Executive Assistant to support our Chief Executive. In this pivotal role, you will be responsible for managing email correspondence, providing phone support, coordinating schedules, and handling general administrative tasks. The ideal candidate will possess at least five years of experience working directly with an executive in a small office environment, demonstrating exceptional communication skills and a strong attention to detail.

Join Talkiatry as an Executive Assistant and become a pivotal part of our dynamic team. In this role, you will support our executive leadership by providing high-level administrative assistance, managing schedules, and coordinating communication. This is an exciting opportunity to contribute to our mission of delivering innovative mental health solutions.