About the job
Optasia is an innovative B2B2X financial technology platform specializing in scoring, financial decisioning, disbursement, and collection services. Our mission is to promote financial inclusion globally, and we are committed to transforming the financial landscape in our unique way.
Over the past decade since our founding, we have established ourselves as a global leader in the fintech sector, consistently expanding our range of solutions, services, and untapped monetization opportunities for our partners and clients.
We seek a highly organized, adaptable, and discreet Executive Assistant to the C-Suite to provide direct support to the Executives of Optasia. This critical role enhances the effectiveness of our Executives by managing scheduling, travel, communication, and strategic administrative tasks throughout our global operations.
The ideal candidate will possess exceptional interpersonal and organizational skills, sound judgment, and the capability to handle sensitive information with the highest level of confidentiality.
Key Responsibilities:
- Deliver high-level executive and administrative assistance to the Executives across all professional pursuits.
- Efficiently manage a dynamic international calendar, independently prioritizing and resolving scheduling conflicts.
- Coordinate comprehensive international travel arrangements, including flights, accommodations, visas, itineraries, and necessary documentation.
- Prepare materials, agendas, and action items for internal and external meetings; document meeting minutes and ensure timely follow-ups.
- Serve as a liaison between the Executives and internal teams, stakeholders, and external partners.
- Handle highly confidential information and documents with integrity and discretion.
- Screen and manage incoming communications, emails, and calls on behalf of the C-Level Executives, ensuring timely and appropriate responses.
- Assist the Executives with internal and external presentations, reports, and communications.
- Collaborate cross-functionally to ensure alignment on deliverables and executive priorities.
- Take ownership of special projects and operational initiatives on behalf of the Executives as required.
- Manage expenses, purchase orders, and approvals for the executive team.
Qualifications:
- Fluency in English.
- A minimum of 8 years of experience in a similar role supporting C-level executives, preferably in a multinational or high-growth organization.
- Flexibility in working hours.
- Exceptional organizational, prioritization, and time-management abilities.
- A high level of discretion, professionalism, and trustworthiness.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Strong interpersonal skills, with a proactive and solution-oriented mindset.
