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Team Assistant - Elevate Leadership Efficiency at Wise

WiseBudapest
On-site Full-time

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Experience Level

Mid to Senior

Qualifications

Experience:Demonstrated experience as a Personal Assistant (PA) or Team Assistant (TA) in a high-growth, global environment. Proven ability to manage complex schedules across multiple time zones and handle full travel logistics, including Visa management. Experience with processing expenses and invoices, with a commitment to policy compliance. Proficient in Google Suite (or similar) and collaboration tools like Slack, with skills in maintaining organized digital document repositories. Fluency in English; Hungarian proficiency is a plus. A proactive learner who adapts swiftly to new processes and manages changes effectively. Strong attention to detail, producing organized and error-free work that exemplifies professionalism. Skills & Abilities:Outstanding organizational skills with a knack for multitasking. Excellent communication abilities, both written and verbal. A collaborative approach to team dynamics and a positive attitude.

About the job

Join Wise as a Team Assistant, where you will play a crucial role in enhancing the efficiency of our Product Team. Located in our vibrant Budapest office, this position offers a unique opportunity to support our leadership by managing intricate logistics and facilitating key communications. Your proactive approach will ensure that our leaders remain organized, prepared, and focused on our mission to save billions for customers around the globe.

Your skills in anticipating needs and optimizing administrative processes will be essential for your success in this dynamic environment.

This is an exciting chance to thrive in a fast-paced, global setting, assisting teams in a company that is revolutionizing the way money moves worldwide.

As part of the BOSS (Business Operations and Support Services) team, you will be a cultural ambassador and a strategic partner. You will oversee the logistics that empower our leaders to concentrate on our mission, ensuring they are always well-prepared and effective in driving Wise forward.

Your Mission:

  • Calendar & Meeting Management: Independently manage complex schedules across various locations and time zones for two or more senior leaders, proactively safeguarding their time for critical tasks.

  • Strategic Planning & Facilitation: Organize monthly team meetings by identifying key topics and speakers, while coordinating preparations for quarterly planning cycles.

  • Stakeholder Readiness: Ensure that senior leaders are fully equipped for all interactions, providing relevant documents well in advance and acting as a primary contact for the team.

  • Travel & Logistics: Research and book comprehensive travel arrangements, including managing Visa applications and courier services as required.

  • Financial & Document Administration: Process expenses and invoices adhering to company policies, while maintaining organized digital document repositories.

  • Event Coordination: Organize team events, offsites, and social gatherings, collaborating with stakeholders to promote a positive team culture.

  • Team Collaboration: Actively support the BOSS Team, providing coverage for colleagues and participating in Mission Days and squad events.

  • Ad-hoc Support: Provide additional administrative support as required to ensure seamless operations.

About Wise

Wise is a pioneering global technology company dedicated to creating the most efficient way to transfer and manage money worldwide. Min fees. Max ease. Full speed. Whether individuals and businesses are sending money internationally, spending abroad, or making cross-border payments, Wise is on a mission to simplify their experiences and save them money. As a valued member of our team, you will contribute to building an entirely new network for the world’s money. For everyone, everywhere. Learn more about our mission and offerings.

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