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Personal Assistant to Founders Office

FictivOakland, CA Office
On-site Full-time $75K/yr - $90K/yr

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Experience Level

Experience

Qualifications

Qualifications include excellent organizational skills, a knack for time management, and the ability to handle multiple tasks simultaneously. Strong communication skills and a proactive approach to problem-solving are essential. Previous experience as a personal assistant or in a similar role will be an advantage.

About the job

Fictiv is looking for a Personal Assistant to support the Founders Office at the Oakland, CA location. This on-site role blends professional and personal assistance, focusing on both daily execution and long-term planning for the founders.

Role overview

This position centers on managing a variety of tasks for Fictiv’s founders, with a strong emphasis on home and family support. Approximately 80% of time will be dedicated to personal logistics, scheduling, and household coordination. The assistant will also handle business-related responsibilities, ensuring the founders’ work and personal lives stay organized and efficient.

Main responsibilities

  • Calendar and schedule management: Oversee complex calendars, keeping daily activities aligned with broader goals.
  • Travel coordination: Arrange domestic and international travel for the founders and their family members.
  • Home and family logistics: Manage errands, appointments, and household needs as a primary focus.
  • Task prioritization: Balance urgent requests with strategic objectives and ensure follow-through.
  • High-level coordination: Act as a point of contact for both internal and external stakeholders, maintaining strict confidentiality and professionalism.

What success looks like

Success in this role means anticipating needs, keeping priorities clear, and ensuring the founders’ professional and personal lives run smoothly. Attention to detail, a proactive mindset, and the ability to coordinate complex logistics are essential.

About Fictiv

Fictiv is a pioneering force in the manufacturing and supply chain landscape, dedicated to enhancing the product development process for innovators worldwide. With a commitment to quality and efficiency, we provide tailored solutions that meet the unique needs of our clients across various industries.

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