Part-Time Event & Webinar Coordinator
darwin-ai
Part-time|Hybrid|Bogotá, Bogota, Colombia Join our dynamic team at darwin-ai as a proactive and detail-oriented Event & Webinar Coordinator. In this part-time role, you will play a pivotal role in bringing our brand to life through engaging online and in-person experiences.This position is ideal for a marketing or communications student who possesses over two years of experience in startup environments and has a fervor for crafting impactful events. You will work collaboratively across teams, travel for significant events, and thrive in a fast-paced, high-impact atmosphere.Key ResponsibilitiesPlan and execute in-person events in collaboration with partners across Mexico, Brazil, Colombia, and Argentina, managing everything from GANTT planning to logistics, vendor coordination, and on-site execution.Organize monthly webinars for clients, prospects, and partners, overseeing the entire process from agenda setting to promotion.Handle all event logistics, including venue scouting, vendor negotiations, travel arrangements, timelines, and budget tracking.During on-site events, you may act as the MC, manage live communications, and ensure smooth operations.Collaborate with Sales and Marketing teams to design event branding, pitch speakers, and create engaging pre- and post-event content.Align each event with our business goals, injecting energy, structure, and innovative ideas.Serve as the primary contact during events to ensure a seamless experience for all attendees and partners.Conduct post-event evaluations to assess successes and identify areas for improvement.Build and maintain strong relationships with partners, speakers, vendors, and attendees.
Jun 16, 2025