About the job
At Clarion Events, our employees are the cornerstone of our success. We take pride in our core values of PASSION, CARE, IMAGINATION, and TRUST, which guide our operations across a diverse range of exhibitions and conferences.
If you resonate with our values and aspire to contribute to a thriving, innovative, and creative global company, we encourage you to apply.
Role Overview:
We are thrilled to announce an opening for an Operations Executive within our Confex Operations team. This pivotal role will focus on the organization of small to medium-sized events and provide support for larger events across various sectors, including Energy, Oil & Gas, Transport, Internet Retailing, and Life Sciences.
The ideal candidate will possess proven experience in delivering top-notch events and demonstrate the capacity to thrive under pressure in a fast-paced environment, while maintaining attention to detail.
Key Responsibilities:
- Plan and execute small events, including conferences, tabletop exhibitions, and dinners, from inception to completion with managerial support.
- Collaborate within a team to deliver operations for medium and large conferences and exhibitions, assisting with essential tasks under managerial guidance.
- Oversee logistics for exhibitors and sponsors to ensure fulfillment of all packages sold by the portfolios.
- Produce and communicate detailed technical manuals for exhibitors promptly with managerial assistance.
- Coordinate speaker communications and manage all speaker requirements to ensure smooth running of conference programs.
- Organize travel and accommodations for staff and speakers within budget constraints.
- Respond efficiently to requests from speakers, sponsors, and exhibitors both pre-event and onsite.
- Work closely with Portfolio Directors, Producers, the project team, and fellow Operations team members to ensure seamless event delivery.
- Manage event costs, prepare and report budgets, including raising purchase orders and finalizing costs with managerial support.
- Oversee suppliers and orders for event signage, AV, venue, catering, and sponsored items as needed with managerial guidance.
- Develop a comprehensive understanding of health & safety regulations, ensuring compliance from all parties, and assist in preparing health & safety documentation.
- Support the Operations team with ad hoc tasks as required, including administrative duties as directed by the manager or Senior Operations Managers.
- Demonstrate clear and effective communication of ideas and processes.
