About the job
Join Rolen Technologies as a dedicated Office Manager, where you'll play a vital role in enhancing our operational efficiency across HR, accounting, procurement, and general services. This position is perfect for an organized and proactive individual who thrives in a dynamic environment and enjoys a multifaceted role. As the Office Manager, you will be the key liaison connecting employees, vendors, and leadership to ensure seamless operations and effective communication.
KEY RESPONSIBILITIES
Office Management & General Services
- Act as the main point of contact for all daily office requirements.
- Ensure the office environment is well-organized, clean, and adequately supplied.
- Oversee facility management, including repairs, maintenance, and vendor coordination.
- Manage incoming correspondence such as mail, packages, and shipments.
- Assist leadership with scheduling meetings, preparing agendas, and handling administrative tasks.
- Maintain both digital and physical filing systems for efficient retrieval and compliance.
HR Support
- Facilitate new-hire onboarding by preparing welcome materials, gathering necessary documentation, and coordinating first-day activities.
- Maintain employee records while ensuring the confidentiality of sensitive information.
- Support timekeeping and attendance tracking, as well as PTO record management.
- Coordinate training sessions, safety meetings, and employee communication initiatives.
- Assist in recruitment logistics, including job postings, interview scheduling, and candidate communication.
- Support HR compliance efforts such as policy distribution, documentation tracking, and audit preparation.
Accounting & Finance Support
- Process vendor invoices and facilitate approval workflows.
- Assist with expense tracking and financial reconciliation.
- Engage in basic bookkeeping activities, including data entry, coding expenses, and maintaining financial documentation.
- Prepare necessary documents for monthly close and audits.
- Collaborate with external accountants or internal finance teams as needed.
Procurement & Vendor Management
- Source and procure office supplies, equipment, and materials efficiently.
- Maintain and nurture vendor relationships, negotiating pricing when possible.
- Track purchase orders, deliveries, and inventory levels diligently.
- Assist with procurement documentation, ensuring accurate record-keeping.
- Support projects involving cost comparisons and vendor evaluations.
