Office Manager, Workplace Experience

Join our dynamic team at medhealth3 as a Business Support Officer in Melbourne. In this pivotal role, you will provide essential support across various business functions. Your organizational skills and attention to detail will be crucial in streamlining processes and enhancing operational efficiency.We are looking for a proactive individual who thrives in a fast-paced environment and is eager to contribute to our company's success. If you have a passion for supporting business initiatives and a desire to grow within a forward-thinking organization, we want to hear from you!

Role Overview Summerset1 is hiring an Office Manager & Executive Assistant in Melbourne. This position keeps the office running smoothly and supports executives with a range of administrative tasks. The role balances day-to-day operations with direct executive support, helping maintain a productive workplace. What You Will Do Oversee daily office operations Manage office supplies and inventory Coordinate meetings and schedules Handle correspondence for executives Assist with project management tasks as needed What We Look For Strong organizational skills Clear and effective communication Keen attention to detail Ability to manage multiple tasks at once Proactive approach to problem solving

As the Executive Assistant and Office Manager at Amber Electric, you will play a pivotal role in supporting our executive team while ensuring the seamless operation of our office environment. Your organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating internal communications.Key responsibilities include:Managing executive calendars and scheduling meetingsAssisting with project management and tracking deliverablesOrganizing office operations and proceduresOverseeing office supplies inventory and procurementProviding administrative support to various teams as needed

Become a Part of Centorrino Technologies: Innovate, Support, and Thrive!At Centorrino Technologies (CT), we are a vibrant community committed to exceeding expectations. Recognized as a Great Place to Work for 2024-2025 and listed among Australia’s Best Medium Workplaces for 2025, our eNPS score of 68 highlights our focus on employee satisfaction.As our team continues to grow, we are eagerly searching for a Part-Time Desktop Support Officer to provide top-tier onsite technical support to our clients in Melbourne. This role requires your presence at customer sites on Tuesdays, Wednesdays, and Fridays.Your mission will be to offer friendly, knowledgeable assistance to users while maintaining a positive demeanor. You will engage with various technologies, including Mac and PC systems, tablets, server setups, network infrastructures, and voice platforms, with the majority of server and network support managed by our specialized teams.Key Responsibilities:Facilitate the smooth daily operations for our customers.Build rapport with end-users through personable interactions.Work collaboratively to identify and enhance existing processes.Proactively seek customer feedback to improve service delivery.Identify unstructured requests and work with peers to develop processes.Maintain updated documentation and procedures consistently.Handle day-to-day technology issues and coordinate with external third-party vendors.Collaborate with teams across the organization to achieve excellent customer outcomes.Desired Qualifications:A genuine passion for delivering outstanding customer service, showcased by your ability to resolve technical issues, even for friends and family.A strong interest in technology with a commitment to ensuring all systems run optimally, coupled with a willingness to learn new solutions and concepts.Effective communication skills, remaining calm and clear while troubleshooting technical problems.A positive, can-do attitude supported by a history of helping others with technology challenges.Exceptional verbal and written communication skills.

This is not your typical "order the milk and book a meeting room" position.In this role, you will be the essential connector, the organizer, the problem-solver, and the person who knows how to navigate the unexpected situations that arise in the IT field (and believe us, they do!).About Us:First Focus stands out as Australia’s premier Managed Service Provider (MSP), boasting a team of around 400 technical professionals across Australia, New Zealand, and the Philippines. Over the past 15 years, we have consistently expanded our client base and elevated what it means to be an MSP.Your Role:Oversee the management of our Melbourne office and provide support for branch offices in other states.Assist our executive team with scheduling and communications.Contribute positively to our office culture, as employee happiness is a top priority!Coordinate travel, events, and social functions.Manage our fleet of Teslas.Adapt to unexpected challenges as they arise.Who We Are Looking For:A down-to-earth, organized, and enthusiastic individual.Tech-savvy, with a willingness to embrace new technologies (AI knowledge is a significant plus).A people person who resonates with our core values.Previous experience in a similar role is essential.Convenient access to our Queen Street office (understanding of local traffic conditions is a must, as this role is office-based).What We Offer:Part-time work (3 to 4 days per week) with flexible hours (approximately 0.6 FTE).A competitive salary and robust benefits package, including:A paid study day each month (pro-rata).Opportunities for personal and professional growth through our FastTrack mentorship program and LinkedIn Learning access.Engagement in our MAD (Making a Difference) Council, focusing on equality, charity, and environmental initiatives.Regular social events and a vibrant team culture.A paid day off each year for volunteering.Participation in our company profit-sharing pool after two years of service.Our modern office is comfortably located in the city, close to public transport.Why Choose First Focus?Nine-time winner of the “Best MSP in Australia” award.A rapidly growing organization with strong momentum and minimal bureaucracy.One paid training day each month, because your growth is important to us.Hybrid work model that genuinely supports work-life balance.Excited to Apply?If you are interested in being the person who ensures everything and everyone is functioning smoothly, we would love to hear from you.

The Compliance and Security Officer at Kordamentha helps protect the organization’s integrity and ensures that regulatory requirements are met. This position is based in Melbourne and focuses on both compliance and security responsibilities. Role overview This role involves creating, updating, and maintaining compliance policies and procedures. Regular monitoring of these policies is essential to confirm their effectiveness and to identify areas for improvement. Key responsibilities Develop and implement compliance policies tailored to regulatory standards Maintain up-to-date procedures to support ongoing compliance Monitor the effectiveness of existing policies and recommend adjustments as needed Support efforts to mitigate organizational risks and strengthen security practices Impact By taking on these responsibilities, the Compliance and Security Officer helps Kordamentha reduce risk and maintain a strong security posture across the business.

Navitas Limited is hiring a Schools Engagement Officer to join the team in Melbourne. This position centers on developing strong relationships between schools and the wider community. The role involves working closely with educational institutions to encourage student involvement, promote various programs, and support academic growth. Main responsibilities Partner with schools to enhance student engagement Promote educational programs to students and school staff Support efforts that help students achieve academically Work collaboratively with school personnel and community organizations Requirements Strong, clear communication skills Interest in education and supporting student development Ability to form positive relationships within school communities

About the Role Accor Hotels is hiring a Finance and Payroll Officer in Melbourne. This position handles day-to-day financial operations and payroll processing. Accuracy and attention to detail matter in this work, as the role supports smooth business operations and reliable payroll for staff. What You Will Do Manage payroll processes for employees Support financial operations, including data entry and reconciliations Help maintain accurate financial records Work closely with the finance team to ensure timely payments and compliance Who We’re Looking For Strong attention to detail Experience in finance or payroll (preferred) Comfortable working with numbers and deadlines Organized and able to prioritize tasks

About the Role Kraken123 is looking for an Office Manager to keep our Melbourne office running smoothly. This role handles daily operations and helps maintain an efficient, organized workspace. What You Will Do Oversee day-to-day office activities Manage administrative tasks Support the operational team as needed Location This position is based in Melbourne.

AccorHotels seeks an Accounts Officer in Melbourne to support daily financial operations. This role centers on handling transactions, maintaining precise records, and assisting with budgeting and reporting tasks. Key responsibilities Process and record financial transactions, ensuring all entries are accurate and timely. Keep financial records current and organized for easy access and review. Assist the finance team with budget preparation and compiling financial reports. Work with colleagues from various departments to address finance-related needs and maintain smooth hotel operations. This position plays a part in supporting the financial health of AccorHotels' Melbourne location by working closely with both the finance team and other departments.

About the Role Accor Hotels in Melbourne is looking for a Maintenance Officer to help keep facilities running smoothly and safely. This position supports the guest experience by maintaining equipment, handling repairs, and ensuring all areas meet our quality standards. Main Responsibilities Conduct routine maintenance checks throughout the property Repair equipment and address facility issues as they arise Work with other departments to resolve maintenance needs quickly Help create a comfortable, welcoming environment for guests Who Succeeds Here People who take initiative and care about their work thrive in this role. A proactive approach and attention to detail make a real difference for our guests and team.

Role overview Qantas Airways Limited is looking for a Business Analyst based in Melbourne. The position centers on examining business operations and providing insights that support performance improvements. The Business Analyst partners with teams throughout the company to understand their needs, create reports, and inform important decisions. Key responsibilities Analyze business operations to spot trends and highlight opportunities for improvement Work closely with various teams to gather and clarify requirements Develop and deliver reports that present findings clearly for decision-makers Offer strategic insights aimed at improving efficiency and business results Who will thrive in this role This role fits someone who enjoys working with data and aims to make a clear impact on how the business operates.

Join our dynamic team as a Manager in the Business & Tax Advisory division, focusing on our China Business Practice. In this role, you will leverage your expertise to provide exceptional advisory services, helping clients navigate the complexities of business operations and tax regulations in China. Your strategic insights will directly contribute to the growth and success of our clients in this vital market.

Qantas Airways Limited is seeking a Workforce Planning Officer based in Melbourne. The position plays a key part in strengthening workforce management, which supports the airline’s operational reliability and service quality. Key responsibilities Collaborate with various departments to review and interpret workforce data Forecast staffing needs in line with changing business requirements Develop actionable workforce plans that align with company objectives Contribute to streamlining processes for more efficient operations Role focus This role centers on analyzing workforce trends and translating insights into practical plans. The Workforce Planning Officer helps ensure Qantas maintains high standards in both performance and service.

Coface is seeking a Senior Business Development Manager to support its Business Information sector in Melbourne. This position centers on identifying new business opportunities and building lasting client relationships. The role plays a key part in expanding the company’s market reach and ensuring that solutions meet client needs. Role overview This role focuses on driving growth for Coface’s Business Information offerings. Success depends on finding new clients and maintaining strong connections with existing partners. Delivering solutions that align with client goals is central to this position. Key responsibilities Identify and pursue new business opportunities Develop and maintain strong relationships with clients Support the delivery of business information solutions Contribute to strategic initiatives that expand market presence Requirements Expertise in business development and a track record of shaping growth strategies are essential for this role. Strong communication and relationship-building skills are important for success.

the-blue-rock manufactures products in Melbourne and aims to improve the construction sector. As the business expands across Australia, reliable financial and administrative support remains essential. The Bookkeeper and Office Coordinator plays a key part in maintaining these foundations. This part-time role (3 days per week) is based on-site in Melbourne. The position blends hands-on bookkeeping with office coordination. Daily work includes managing financial transactions, keeping the office organized, and preparing reports that guide leadership decisions. Bookkeeping & Finance Handle daily finance tasks, including bookkeeping, transaction processing, and keeping financial records accurate. Process supplier invoices, manage payments, and reconcile accounts payable. Track outgoing invoices, follow up on receivables, and keep debtor records current to support cash flow. Reconcile bank accounts, credit cards, and the general ledger, resolving any discrepancies. Assist with month-end close and prepare financial reports for the leadership team. Payroll & Compliance Process weekly payroll, including salary payments and leave tracking, while ensuring compliance with relevant laws. Collaborate with external accountants and advisors to meet all financial and compliance obligations. Maintain compliance across payroll, superannuation, and statutory requirements. Office Administration Coordinate daily office operations to maintain an organized and professional workplace. Monitor and manage office expenses and purchasing with a focus on cost efficiency. Provide executive support, such as arranging travel, scheduling meetings, and managing daily priorities. Identify and implement improvements to finance and administrative workflows.

Join QantasLink, Australia's premier regional airline, as a Direct Entry First Officer. Enjoy a competitive salary ranging from AUD $79,252 to $94,383, plus superannuation and allowances. With bases in Cairns, Brisbane, Sydney, Melbourne, and Adelaide, this full-time role offers you the chance to connect metropolitan and regional areas through over 2,000 weekly flights.As a pilot at QantasLink, you will experience the thrill of hands-on flying, engaging with a variety of regional ports while maintaining a healthy work-life balance with shorter flight sectors. Become part of our supportive team that values community and camaraderie.QantasLink serves as the ideal entry point into the Qantas Group, providing pilots with accelerated career progression opportunities, including command roles and various training experiences that ensure a rewarding career path.

Join Our Team as a Senior Staff Facilities Security OfficerAt Shield AI, we are on a mission to protect service members and civilians globally through our innovative technology. Founded in 2015, we have established ourselves as a leading venture-backed deep-tech company specializing in advanced defense solutions. Our product lineup includes the V-BAT and X-BAT aircraft, Hivemind Enterprise, and Hivemind Vision, all designed to enhance safety and operational efficiency.We are currently looking for a dedicated and proactive Security Officer to bolster our operations in Melbourne, focusing on cutting-edge mission autonomy and aircraft payload technologies. This pivotal role is essential for safeguarding our personnel, facilities, and sensitive information while fostering an atmosphere of rapid innovation in a high-growth environment.You will collaborate closely with our engineering and operational teams, ensuring compliance with DISP obligations and developing scalable, practical security processes that align with our organizational goals.

Xero is hiring an Executive Assistant to support the Chief Legal Officer in Melbourne at 260 Burwood Rd. This position sits within the Risk, Ethics, Advocacy & Legal (REAL) team and is essential to keeping operations running smoothly. The Executive Assistant will help coordinate leadership forums and manage communication, allowing the CLO and leadership team to focus on top priorities across Xero’s global business. What you will do Develop and lead communication strategies for the Chief Legal Officer, including drafting team-wide messages to keep engagement consistent. Organize leadership meetings and offsite events, handling agendas, logistics, and tracking follow-up actions. Manage board operations by preparing documentation and coordinating with board members. Assist with strategic planning cycles and help drive internal learning and development projects. Collaboration and team culture This role works closely with the Head of Operations and is part of a network of executive assistants and operational professionals at Xero. The Executive Assistant helps maintain a connected, informed, and transparent environment for the global REAL team. Work environment Xero follows a hybrid model, blending remote work with scheduled office days to support team cohesion and company culture. Requirements Significant experience supporting senior executives in knowledge-driven organizations. Professional maturity with the ability to remain composed under pressure. Proactive mindset, strong initiative, and a focus on achieving results.