About the job
Job Opening: Office Manager — ChipStack.ai (San Jose Office)
Location: San Jose, CA
Job Type: Full-Time | On-site
Experience Level: Mid-Level
About ChipStack.ai
At ChipStack.ai, we are pioneering the future of semiconductor design through our innovative AI-native Electronic Design Automation (EDA) solutions. Our goal is to equip chip designers and verification engineers with LLM-based co-pilots that significantly enhance the hardware development lifecycle. Supported by leading investors such as Khosla, Cerberus, and Clear Ventures, and driven by a team of industry experts from renowned companies like Google, Qualcomm, and Nvidia, we are on a mission to revolutionize tools for the chip industry.
As part of our rapidly expanding team of engineers, ML specialists, and hardware professionals—with offices in San Jose and Seattle—we are in search of an Office Manager to ensure the smooth operation of our San Jose office.
Key Responsibilities
In your role as Office Manager, you will be essential in maintaining the efficiency of our San Jose workspace and ensuring our team feels supported. Your duties will involve:
Office Operations: Manage daily office functions, oversee supplies, vendor relationships, mail/deliveries, and facility requirements.
Event Coordination: Plan and organize team lunches, offsite meetings, gatherings, and various company events.
HR & Onboarding Support: Assist with the onboarding process for new employees, greet visitors, and create a welcoming first impression.
Administrative Support: Provide assistance with scheduling, travel arrangements, expense reports, and interdepartmental coordination.
Cultural Development: Promote a positive and productive workplace. Act as the go-to resource for team inquiries and support.
Vendor & Facilities Management: Liaise with property managers, cleaning services, and other contractors.
Qualifications
Demonstrated experience in office management or administrative roles, preferably in startup environments.
Exceptional organizational skills, proactive approach, and attention to detail.
Strong verbal and written communication skills with excellent interpersonal abilities.
Ability to multitask and manage various responsibilities effectively.
