About the job
The Meraki Group is on the lookout for a highly efficient and detail-oriented Office Administrator to enhance our operational capabilities and ensure seamless office management. The successful candidate will handle a variety of administrative duties, provide support to staff, and contribute to the overall efficiency of our office environment.
Key Responsibilities:
1. Timekeeping & Attendance:
- Monitor and document daily attendance for all staff and workers.
- Compile and submit monthly attendance and overtime reports.
- Collaborate with HR and Payroll to ensure accurate salary processing.
2. Bookkeeping & Documentation:
- Manage petty cash records, vouchers, and expense reports.
- Assist in organizing financial and administrative records efficiently.
- Support vendor invoice tracking and payment submissions.
3. Data Management:
- Keep administrative databases, staff records, and files up to date.
- Ensure systematic documentation, filing, and retrieval of information.
- Draft reports, letters, and internal communications as needed.
4. Labor Camp Management:
- Oversee cleanliness, maintenance, and safety in labor accommodations.
- Coordinate room allocations, maintenance requests, and inspections.
- Ensure compliance with health, safety, and welfare regulations.
5. Trade Test & Recruitment Support:
- Arrange trade test schedules and manage logistics.
- Maintain candidate data and evaluation records.
- Support HR in onboarding and document collection processes.
6. Utility Bills & Payments:
- Oversee management and tracking of company utility bills (electricity, water, telecom, etc.).
- Ensure timely payments to prevent service interruptions.
- Maintain records of payment receipts and billing cycles.
7. HR Coordination:
- Assist HR with employee documentation, leave management, and renewals.
- Help coordinate medicals, visa processing, and insurance renewals.
- Address general employee queries and provide administrative support.
