Office Administrator

The Meraki Group is on the lookout for a highly efficient and detail-oriented Office Administrator to enhance our operational capabilities and ensure seamless office management. The successful candidate will handle a variety of administrative duties, provide support to staff, and contribute to the overall efficiency of our office environment.Key Responsibilities:1. Timekeeping & Attendance:Monitor and document daily attendance for all staff and workers.Compile and submit monthly attendance and overtime reports.Collaborate with HR and Payroll to ensure accurate salary processing.2. Bookkeeping & Documentation:Manage petty cash records, vouchers, and expense reports.Assist in organizing financial and administrative records efficiently.Support vendor invoice tracking and payment submissions.3. Data Management:Keep administrative databases, staff records, and files up to date.Ensure systematic documentation, filing, and retrieval of information.Draft reports, letters, and internal communications as needed.4. Labor Camp Management:Oversee cleanliness, maintenance, and safety in labor accommodations.Coordinate room allocations, maintenance requests, and inspections.Ensure compliance with health, safety, and welfare regulations.5. Trade Test & Recruitment Support:Arrange trade test schedules and manage logistics.Maintain candidate data and evaluation records.Support HR in onboarding and document collection processes.6. Utility Bills & Payments:Oversee management and tracking of company utility bills (electricity, water, telecom, etc.).Ensure timely payments to prevent service interruptions.Maintain records of payment receipts and billing cycles.7. HR Coordination:Assist HR with employee documentation, leave management, and renewals.Help coordinate medicals, visa processing, and insurance renewals.Address general employee queries and provide administrative support.

Help AG is hiring a Guest Relations Specialist & Office Administration professional in Dubai. This position is open exclusively to Emirati Nationals. The role blends guest relations with daily office administration, ensuring visitors receive a warm welcome and the workplace remains organized and efficient. The position also provides broad administrative support to various departments and helps coordinate activities across the company. Key Responsibilities Maintain a tidy, visually appealing office environment at all times. Monitor and restock supplies, stationery, and equipment as needed. Coordinate repairs and improvements with internal staff and external vendors. Arrange refreshments and catering for meetings and guest visits. Oversee preventive maintenance checks and coordinate equipment repairs. Manage contracts with service providers, including maintenance and catering agreements. Welcome and guide visitors, ensuring a smooth and professional experience from arrival to departure. Maintain office presentation and readiness for guest interactions. Personally greet and assist visitors, staying attentive throughout their visit. Process documents for completion, signatures, and filing according to company procedures. Ensure documents and communications meet company standards. Track and report on corporate and operational projects as required. Update internal internet and intranet systems with news and information. Conduct research and draft correspondence or reports as needed. Assist employees with office supply, business card, and mobile phone requests. Manage employee enrollment in corporate systems to ensure proper access. Coordinate training sessions with vendors and customers for internal and project needs. Verify project completion and close out projects in internal systems as per agreements. Location This role is based in Dubai, United Arab Emirates. Eligibility Applicants must be UAE Nationals (Emirati).

We are seeking a highly organized and proactive Senior Administrative Specialist to join our dynamic team at AITO. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing front desk operations, coordinating meetings, and maintaining office supplies to create an efficient work environment.Your initial duties will involve front desk responsibilities and reception work, where you will be the first point of contact for visitors and clients. Your ability to communicate effectively in both Arabic and English will be essential in this role, as you will assist with various administrative tasks, including government procedures and event planning.Join us at AITO, where we are redefining luxury in the automotive industry by integrating advanced technology with traditional elements of safety and comfort.

Join our vibrant team at Jobs for Humanity as an Office Assistant, where your organizational skills and cheerful demeanor will help create a positive workplace environment. You will be responsible for managing office tasks, assisting with administrative duties, and supporting our team in various projects. This position offers an excellent opportunity for growth and development in a dynamic setting.

Join a leading company in the White Wood, Plywood, and Construction Materials Trading industry as an Accounts & Administration Executive.This position is based in Dubai and is focused on managing daily accounting functions alongside back-office administrative tasks.As an ideal candidate, you will have practical accounting experience in the UAE, excellent documentation skills, and the capability to assist in both financial record management and office coordination.

AECOM's Program Cost Consultancy team is on the lookout for a proactive and detail-oriented Administrative Assistant to provide crucial administrative support. The ideal candidate will thrive in a fast-paced environment and exhibit exceptional organizational skills.Assist with daily administrative operations and tasks.Prepare, edit, and ensure the accuracy of documents, presentations, and reports while adhering to company standards.Maintain systematic filing systems, both physical and digital, for efficient document retrieval.Schedule and coordinate project-related meetings, keeping all stakeholders informed of important dates and deliverables.Draft and revise professional correspondence, including emails and letters as necessary.Implement and uphold document control procedures to ensure project documents are correctly labeled, stored, and easily accessible to the project team.Collaborate with project managers and team members on various administrative tasks related to projects.Compile and organize project documentation, such as contracts, specifications, and drawings, to ensure availability for the team.Assist with data entry related to project milestones, timelines, and resource allocation.Generate basic reports and analyses to support project managers in tracking project progress.

Are you an organizational talent with a keen eye for detail and a passion for seamless office operations?In this role, you will ensure smooth office functionality, coordinate administrative tasks, and serve as the primary point of contact for the team. Take responsibility, work methodically, and become part of a team that values reliability, clear structures, and teamwork.Your Responsibilities:Oversee and manage daily office operations.Coordinate appointments, meetings, and internal processes.Manage office supplies and resources.Assist with administrative tasks and projects.Be the contact person for internal and external inquiries.What We Offer:A strong team and clear organizational structures.Modern digital tools for more efficient work.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive compensation and career development opportunities.Our Values:Reliability: "We deliver on our promises – for clients and our team." Clear Structures: "Defined processes and clear responsibilities." Team Spirit: "Achieving success together through collaboration and support."

Are you a strong-willed individual who values clear structures, efficiency, and accountability? If so, you are the perfect fit for our team!We are in search of a meticulous and organized professional (m/f/d) who appreciates defined responsibilities and established processes. In this role, you will ensure that internal operations run smoothly, on time, and reliably. If you enjoy taking on responsibility, work systematically, and maintain a high standard of order and accuracy, you will thrive with us.Your ResponsibilitiesAdministration & Documentation: Manage orders, create invoices, monitor incoming payments, and maintain personnel files and inventory, all while prioritizing structure, accuracy, and completeness.Assistance Tasks: Support management in daily operations with discretion, structure, and planning efficiency.Client Interaction: Conduct phone and written communications with clients to ensure clear processes and reliable communication.Organization of Appointments & Travel: Coordinate business trips and seminars while focusing on deadlines, budgets, and smooth timing.Process Improvement: Identify optimization potential and systematically enhance existing workflows.We Offer YouSecure Workplace with Clear Perspective: Long-term collaboration focused on reliability and stability.Structured Workdays: Clear processes and routines provide you with orientation and security in daily operations.Pleasant Work Environment: Modern office with air-conditioned rooms and high-quality equipment.Team Culture with Clarity: Defined responsibilities, mutual respect, and a team you can rely on.

Bist du eine engagierte Persönlichkeit, die Wert auf klare Strukturen, Effizienz und Verantwortungsbewusstsein legt? Dann bist du bei uns genau richtig!Wir suchen eine sorgfältige und gut organisierte Fachkraft (m/w/d), die eine strukturierte Arbeitsweise schätzt. In dieser Position sorgst du dafür, dass interne Abläufe reibungslos, pünktlich und zuverlässig funktionieren. Wenn du gerne Verantwortung trägst, systematisch arbeitest und einen hohen Anspruch an Ordnung und Genauigkeit hast, dann passt du perfekt in unser Team.Dein AufgabenbereichVerwaltung & Dokumentation: Bearbeitung von Aufträgen, Erstellung von Rechnungen, Überwachung von Zahlungseingängen sowie Verwaltung von Personalakten und Lagerbeständen, stets mit einem Auge auf Struktur, Genauigkeit und Vollständigkeit.Assistenzaufgaben: Unterstützung der Geschäftsleitung im Tagesgeschäft, diskret, strukturiert und planungssicher.Kundenkontakt: Telefonische und schriftliche Abstimmungen mit Kunden, um klare Abläufe und verbindliche Kommunikation sicherzustellen.Organisation von Terminen & Reisen: Koordination von Geschäftsreisen und Seminaren mit Fokus auf Fristen, Budgets und reibungsloses Timing.Prozesspflege: Erkennen von Optimierungspotenzialen und systematische Verbesserung bestehender Abläufe.Wir bieten dirSicheren Arbeitsplatz mit klarer Perspektive: Langfristige Zusammenarbeit, die auf Verlässlichkeit und Beständigkeit ausgerichtet ist.Strukturierter Arbeitsalltag: Klare Prozesse und Routinen geben dir Orientierung und Sicherheit im Tagesgeschäft.Angenehme Arbeitsumgebung: Modernes Büro mit klimatisierten Räumen und hochwertiger Ausstattung.Teamkultur mit System: Klare Zuständigkeiten, gegenseitiger Respekt und ein Team, auf das man sich verlassen kann.

Bist du ein Organisationstalent mit einem Auge für Details und einer Leidenschaft für reibungslose Büroabläufe?In dieser Position bist du verantwortlich für die Gewährleistung eines effizienten Büroalltags, die Koordination administrativer Aufgaben und die zentrale Anlaufstelle für das Team. Übernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verlässlichkeit, klare Strukturen und Teamgeist setzt.Dein AufgabenbereichEffiziente Organisation und Verwaltung des Büroalltags.Koordination von Terminen, Meetings und internen Abläufen.Verwaltung von Büromaterialien und Ressourcen.Unterstützung bei administrativen Aufgaben und Projekten.Ansprechpartner für interne und externe Anfragen.Was wir dir bietenEin leistungsstarkes Team und klare Strukturen.Moderne digitale Tools für effizienteres Arbeiten.Regelmäßige Weiterbildungen und Schulungen.Strukturiertes Onboarding-Programm für einen erfolgreichen Start.Attraktive Vergütung und Entwicklungsmöglichkeiten.Unsere WerteVerlässlichkeit: „Wir halten, was wir versprechen – für Kunden und Team.“Klare Strukturen: „Definierte Prozesse und klare Zuständigkeiten.“Teamgeist: „Gemeinsam erfolgreich durch Zusammenarbeit und Unterstützung.“

About the RoleIn the role of Senior Officer – Treasury Back Office, you will report directly to the Treasury Operations Manager. You will work in close collaboration with various cross-functional teams, including Front Office, Risk, Compliance, Finance, and Technology, to ensure the flawless execution of treasury operations. This position plays a crucial role in managing the post-trade lifecycle of complex financial instruments, while ensuring accuracy, compliance, and operational efficiency.Key Responsibilities:Trade Processing & ConfirmationExecute and validate derivatives trades such as Interest Rate Swaps, Options, Futures, TARF, and Commodity Derivatives.Confirm trades with counterparties and clients, ensuring prompt and precise communication.Coordinate with Front Office and counterparties to resolve trade discrepancies.Settlement & ReconciliationOversee the settlement processes for derivatives transactions, ensuring timely and accurate completion.Reconcile positions and balances against internal GL and external systems (e.g., FIS).Investigate and resolve reconciliation breaks efficiently.Risk & Compliance ManagementGuarantee adherence to regulatory requirements and internal policies.Monitor operational risks and implement controls to minimize errors.Assist in audits and regulatory reporting related to the derivatives desk.Process Improvement & ProjectsLead initiatives to enhance processes for improved accuracy and efficiency.Participate in automation projects, UAT, and system upgrades.Maintain comprehensive process documentation and support the training of junior staff.

Why This Role is EssentialThe OHS Officer plays a vital role in overseeing daily safety operations at the STP by ensuring adherence to safe work practices, monitoring compliance, conducting thorough field inspections, and supporting training, permit systems, and incident reporting. This position focuses on the execution of established safety protocols rather than managerial duties.Your Key ResponsibilitiesMaintain a prominent presence in operational areas during maintenance and routine activities, actively ensuring compliance with safety regulations, Life Saving Rules, and site procedures, and intervening immediately in unsafe situations, including halting work when necessary.Ensure that Permit-to-Work (PTW) and Lock-Out/Tag-Out (LOTO) protocols are accurately applied prior to and during tasks, verify isolation points and tagging, coordinate with supervisors, and promptly escalate any identified gaps.Carry out regular safety inspections and OHS observations in areas such as MCC rooms, pump stations, sludge handling zones, confined spaces, and chemical areas. Document findings using approved formats and follow up on corrective actions.Conduct toolbox talks and safety briefings, ensuring attendance is recorded and emphasizing task-specific hazards before engaging in high-risk activities such as confined space entry, lifting, electrical work, and chemical handling.Monitor the usage and condition of personal protective equipment (PPE), confirming its suitability based on the task and area, and report any shortages, misuse, or damage, without being responsible for PPE policy development.Assist in the reporting of incidents and near misses by gathering essential facts, photographs, and statements, and support investigations led by the OHS Engineer.Facilitate site inductions and on-the-job maintenance training sessions, ensuring attendance records are completed and submitted.Supervise housekeeping standards in operational areas and collaborate with supervisors to address unsafe conditions that may lead to slips, trips, fire hazards, or access obstructions.Maintain accurate documentation and records, including inspection checklists, PTW logs, training attendance sheets, and observation trackers, and ensure timely submission of reports.Promptly raise safety concerns to the OHS Engineer or O&M Manager and refrain from assuming responsibility or resolving issues beyond your designated authority.

Confirmo is a leading global payment platform that prioritizes stablecoins, earning the trust of top market leaders. Established in Prague in 2014, Confirmo has developed one of the most robust infrastructures in the industry. In 2025, Confirmo Limited, a proud member of the Confirmo Group, achieved authorization under the EU Markets in Crypto-Assets (MiCA) framework from the Central Bank of Ireland.Role Overview:As the Risk & Compliance Officer for our newly formed UAE entity, you will play a pivotal role in shaping Confirmo's regulatory and risk management framework in the region. Your responsibilities will include securing and upholding all necessary licenses from relevant UAE authorities (such as VARA and/or CBUAE), constructing compliance programs from the ground up, and ensuring that operations comply with both local and international regulations governing virtual assets and payment services. You will collaborate closely with the MLRO, who manages the AML/CFT function, to create an integrated risk and compliance framework for the UAE entity. This role reports to Group Risk & Compliance and operates within Confirmo’s governance structure. As one of the founding members, your influence will be crucial in defining Confirmo's compliance culture and risk appetite in the UAE.Key Responsibilities:Oversee the VARA licensing process until approval, including addressing regulatory inquiries and information requests during the review phase.Serve as the main liaison with VARA regarding licensing, governance, technology risk, and market conduct matters (AML/CFT-specific engagement is handled by the MLRO).Maintain continuous regulatory correspondence, reporting obligations, and license renewals with VARA.Keep abreast of regulatory developments in the UAE's virtual assets and payments landscape, ensuring timely updates to internal policies.Develop and sustain the entity’s risk register, encompassing operational, regulatory, financial, reputational, and technology risks.Implement and supervise the Group’s risk appetite framework locally, ensuring alignment with VARA requirements and reporting deviations to Group Risk.Conduct regular risk assessments, including exposure to crypto-asset market risks, counterparty risk, sanctions risk, and technology/cyber risk as per VARA Company Rulebook.Ensure that market conduct risks and consumer protection requirements under VARA are duly identified, assessed, and managed.Lead operational resilience planning, which includes business continuity and incident response from both compliance and risk perspectives.Work within Confirmo’s governance framework, ensuring that UAE risk reporting integrates into group-level risk registers and committees.Collaborate with the MLRO to enhance compliance processes.

Join our dynamic team at Egis Group as an Administration Assistant! In this crucial role, you will provide essential administrative support, ensuring the smooth operation of our Dubai office. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative tasks. We are looking for a proactive individual who thrives in a fast-paced environment and is committed to delivering high-quality results.

The Partnership Officer is crucial to our business growth, focusing on nurturing and managing relationships with a wide array of partners. We are searching for a highly organized and driven individual who excels in relationship management and can juggle multiple projects effectively.Key Responsibilities:Establish a systematic, process-oriented approach to partner outreach and relationship management.Design an onboarding plan and certification program for partners, to be completed following enablement and orientation sessions.Work with internal teams to create and execute joint marketing, sales, and support initiatives.Partner with senior management, Business Development teams, and the Strategy Manager to align our internal objectives with both new and existing partnerships in the MENA region.Represent ProgressSoft at industry events, conferences, and networking opportunities to boost brand visibility and forge strategic relationships.Negotiate partnership agreements and contracts, ensuring mutual benefits and alignment with ProgressSoft's goals.Develop a comprehensive “Partner Kit” and collaborate with marketing to provide partners with necessary materials, including branding guidelines and product summaries.Coordinate with the Business Development member overseeing the assigned territory to ensure alignment on partnership agreements, quotas, and product coverage.Maintain ongoing relationships with current partners, exploring new avenues for partnership growth.Build and sustain strong connections with key decision-makers at partner organizations.Work collaboratively across functions with internal teams, including Business Development, Marketing, Strategy, Product Development, and Operations to support partnership initiatives and achieve results.Identify and pursue partnership opportunities through inbound lead follow-up, as well as outbound cold calls, emails, and client visits in the MENA region.Proactively seek new partnerships that align with the company’s strategic goals and the Business Development team's requirements.Evaluate potential partnerships for strategic fit, value proposition, and potential return on investment.Stay informed on industry trends, competitor activities, and emerging technologies and partners.Forecast, measure, and report the outcomes of various projects with partners, including co-created content promotions and event partnerships.Analyze partnership performance, challenges, and opportunities, providing regular reports and insights to internal stakeholders.

Role Overview Meraki Global is hiring a Safety Officer in Dubai. This role focuses on maintaining a safe and compliant workplace for all staff and visitors. What You Will Do Oversee and enforce safety protocols across the organization Conduct regular site inspections to identify potential hazards Implement and coordinate safety training sessions for employees Support a workplace culture that prioritizes safety and compliance Location Dubai, United Arab Emirates

Join Conares as a meticulous and knowledgeable Compliance Officer. In this pivotal role, you will ensure our company meets all legal benchmarks and adheres to internal policies while fostering a culture of compliance and ethical practices. Collaborate with various departments to identify risks, establish compliance frameworks, conduct audits, and deliver training sessions.Key Responsibilities:Formulate, execute, and uphold compliance policies and procedures to guarantee regulatory compliance.Perform regular internal audits and assessments to determine the effectiveness of compliance initiatives.Stay updated on regulatory changes and best practices, ensuring the company remains compliant.Provide compliance-related training and guidance to employees.Investigate compliance breaches and collaborate with management to devise corrective action plans.Coordinate with legal teams and external auditors to ensure alignment with pertinent laws and regulations.Compile compliance reports for management and regulatory bodies as required.

Join Meraki Group as a skilled Contract Administrator and take charge of managing contract administration for our civil contracting projects. This essential role involves ensuring that all contracts comply with legal standards, project specifications, and corporate policies while fostering effective communication among all stakeholders.Key Responsibilities: Draft, review, and negotiate contracts with clients, suppliers, and subcontractors, ensuring all terms are compliant and favorable. Oversee contract performance, identifying potential risks and implementing mitigation strategies to ensure adherence to terms and conditions. Maintain thorough project documentation, including correspondence, change orders, and claims management. Collaborate with project managers and legal teams to resolve contract-related issues and draft necessary amendments. Facilitate stakeholder communication to resolve disputes and ensure seamless contract execution. Conduct regular audits of contract documentation and compliance with company policies. Assist in preparing project reports related to contract status, changes, and claims. Provide training and guidance on contract administration to project teams. Stay informed on industry regulations, procurement standards, and best practices in contract management.

Join our dynamic team at RAK Bank as an IT Assets Officer, where you will play a crucial role in managing and optimizing our IT assets. You will be responsible for tracking and maintaining an accurate inventory of all IT equipment, ensuring compliance with organizational policies, and implementing asset management best practices.In this full-time position, you will collaborate closely with various departments to facilitate asset lifecycle management, from procurement to disposal. Your expertise will contribute to enhancing our IT transformation initiatives and support overall operational efficiency.

Founded in 2017, Meraki Education is dedicated to providing exceptional educational experiences through high-quality international schools across the Middle East and Asia. Our commitment to academic excellence is complemented by a focus on fostering a joyful learning environment, instilling cultural values, and promoting self-reliance among our students. Role OverviewWe are seeking a dynamic and motivated Enquiries & Admissions Officer to join our team in Dubai. This full-time, on-site position involves overseeing the entire admissions process, from addressing inquiries to managing applications and assessments. The ideal candidate will demonstrate outstanding customer service skills and effective communication abilities, ensuring a positive experience for prospective students and their families.