About the job
Freedom24, part of a growing international financial group listed on NASDAQ, is seeking an experienced Office Manager for its Berlin location. This role supports daily operations and helps maintain a well-organized, efficient office environment as the company expands its investment services across Europe.
Administrative Responsibilities
- Handle company correspondence with care and confidentiality.
- Ensure documents move smoothly between departments and internal processes stay on track.
- Maintain administrative procedures that support operational efficiency.
- Keep the office organized and welcoming for the team.
- Manage procurement and inventory of office supplies, including regular audits and accurate record-keeping.
Communication and Collaboration
- Manage both internal and external communications to reflect the company’s professional standards.
- Build and maintain relationships with vendors and service providers to secure quality and value.
- Work closely with accounting, payroll, and auditors to help ensure financial compliance.
- Support HR with operational and personnel-related tasks.
Executive Support and Visitor Relations
- Organize executive calendars, appointments, and schedules for effective time management.
- Coordinate meetings and conferences, handling logistics for smooth events.
- Serve as the first point of contact for clients and guests, managing calls and creating a positive visitor experience at all levels.
Financial and Operational Management
- Process vendor invoices using SAP Concur in line with company guidelines.
- Review employee expense reports for compliance with internal procedures.
Additional Duties
- Arrange business travel, including flights, accommodations, and itineraries.
- Participate in cross-functional projects and company-wide initiatives to support ongoing improvement.
