About the job
Based in New York, RXR Realty is a dynamic, vertically integrated real estate investment management firm, boasting a team of over 450 professionals. We specialize in various value creation activities, including acquisitions, asset management, property operations, development, leasing, and technological advancements. RXR actively invests in real estate credit, rental housing, commercial properties, and property technology, utilizing value-added and opportunistic investment strategies.
Job Summary:
The Lease Administrator plays a crucial role in efficiently acquiring, analyzing, recording, and disseminating essential lease information across the Leasing Department and other company divisions. This position ensures the accuracy and promptness of approvals, transmittals, and lease abstractions/lease memos, thereby providing all internal departments with the correct information in a timely manner. The Lease Administrator is also responsible for maintaining updated information across multiple databases.
This role demands a strong commitment to detail and consistency. The Lease Administrator will manage and supply accurate information that is vital for all company personnel.
Responsibilities:
Final Executions/Initial Set-up
- Resolve encumbrances related to leasable spaces.
- Secure lender approvals, confirm execution payments and W9s as necessary, and circulate final internal signatures.
Lease Memos – All Transactions Across NYC and LI Portfolios
- Review lease documents thoroughly.
- Gather Landlord Work information from Design/Architecture as needed.
- Calculate both internal and external brokerage commissions.
- Analyze variances between projected and actual deal terms.
- Abstract documents regarding financial and non-financial deal terms.
- Circulate memos internally.
- Create and process invoices for brokerage commissions through A/P submissions.
- Ensure follow-up for payment.
Letters of Credit
- Manage the Letter of Credit tracker.
- Review, process, and document burndown requests.
- Communicate with issuing banks and/or tenants regarding LOC requirements.
Reporting/Tracking: Maintain accurate records and reporting systems.

