Growth Associate at AfterQuery | San Francisco

Join AfterQuery, an innovative research lab at the forefront of artificial intelligence exploration. We focus on pioneering new datasets and experimentation that fuel the development of next-generation foundation models. Our clientele consists of major AI laboratories at the cutting edge of technology. Supported by esteemed investors and an exceptional founding team, we lead the charge in AI innovation and human data creation.Why You Should Join Us?Contribute to a company that is shaping the future of AI.Collaborate with an outstanding founding team with experience from top technology and finance organizations.Seize the unique opportunity to support and enhance our operations alongside the founding team.Enjoy competitive compensation and significant opportunities for personal and professional growth.Your ResponsibilitiesOversee executive calendars, manage scheduling, and ensure effective coordination.Facilitate meetings with internal teams, partners, and clients, ensuring all materials are prepared and follow-ups are completed.Assist founders with various administrative, operational, and organizational tasks to enhance overall efficiency.Support the coordination of company communications, documentation, and internal processes.Manage logistics for company events, meetings, and conferences.Oversee and manage administrative workflows and operational tasks across the team.Ensure seamless day-to-day operations by proactively identifying and addressing administrative needs.What We’re Looking For2–5 years of experience in executive assistance, operations, administrative support, or a comparable role (startup or tech experience is a significant advantage).Exceptional organizational skills with the capability to prioritize multiple tasks in a dynamic environment.Strong communicator with a proven track record of coordinating across teams and stakeholders.Demonstrated ability to efficiently manage schedules, logistics, and administrative processes.Must be based in the US (candidates from other countries will not be considered), preferably on the West Coast (CA, WA, OR, NV).Ability to work remotely while adhering to Pacific Standard Time (PST) hours.

AfterQuery is an innovative research laboratory at the forefront of artificial intelligence exploration. Our mission is to create pioneering datasets and conduct experiments that fuel the development of next-generation AI foundation models. We proudly serve prominent frontier AI laboratories, and our work is supported by esteemed investors and a distinguished founding team. Join us in shaping the future of AI and human data creation.Why Join Us?Contribute to a company that is significantly impacting the future of AI technology.Collaborate closely with an exceptional founding team with backgrounds from leading tech and finance companies.Seize a unique opportunity to shape and expand our marketing strategy from the outset.Enjoy competitive compensation along with ample growth and learning opportunities.ResponsibilitiesDevelop and implement AfterQuery’s comprehensive go-to-market and brand strategies targeting technical and enterprise audiences.Design, execute, and refine multi-channel marketing campaigns aimed at increasing awareness, product adoption, and customer engagement within frontier AI labs.Collaborate with founders and technical teams to create compelling messaging around our products and innovations.Lead the creation of marketing content, including case studies, whitepapers, presentations, and press releases.Analyze the effectiveness of campaigns, optimize marketing strategies, and report on key performance indicators.Represent AfterQuery at industry events, conferences, and online forums.Requirements2-5 years of marketing experience, preferably in product marketing or growth within a B2B or technical environment (experience in AI, software, or data infrastructure is a significant advantage).Thorough understanding of AI, machine learning, and the evolving landscape of foundation models.Excellent communication skills with a track record of crafting effective positioning and messaging for technical audiences.Demonstrated success in launching and scaling marketing campaigns with measurable outcomes.Experience in fast-paced startup or research lab settings.Proactive, adaptable, and capable of executing tasks independently while wearing multiple hats.Preferred QualificationsExperience in managing teams or projects.

Join our dynamic core engineering team at AfterQuery, where you'll play a pivotal role in developing cutting-edge data infrastructure that will influence the advancement of frontier AI models. This position offers substantial responsibility, allowing you to oversee entire projects from inception to completion—providing immediate visibility of your contributions.Company OverviewAfterQuery is an innovative research lab at the forefront of artificial intelligence, exploring its limits and potential through unique datasets and experiments. Our primary clientele consists of foundation model labs, making us a vital partner for leading AI research labs worldwide.Headquartered in San Francisco, CA, we have garnered support from top-tier investors including Y Combinator, BoxGroup, and former partners from Lightspeed and Index Ventures, as well as prominent figures from Google DeepMind and Meta GenAI.Our founding team is composed of experts from prestigious organizations such as Jane Street, Meta, Citadel Securities, Google, Goldman Sachs, Morgan Stanley, Silver Lake, and leading AI research institutions like Berkeley AI Research (BAIR) and Stanford AI Laboratory (SAIL).Why You Should ApplySignificant Growth Potential: As one of the fastest-growing YC companies, we are poised to set records in our sector.Founding Role: Take charge of our data infrastructure from day one and leave your mark.Exceptional Team: Collaborate with a founding team that boasts experience from top firms like Citadel Securities, Meta, and Google.Key ResponsibilitiesDesign and implement complex data capturing workflows across web (Next.js) and desktop (Python) environments.Architect and enhance data pipelines to handle high throughput and heavy loads efficiently.Work closely with the founding team to shape product strategy and rapidly deploy features.Establish engineering best practices and prepare for future team expansion.Essential QualificationsMust be able to take a gap semester and work on-site in San Francisco.Proficient in JavaScript (Next.js) and Python, with a proven track record of developing full-stack web applications.Experience with serverless architecture and cloud services (GCP/AWS) for intensive data processing.Familiarity with caching (Redis), indexing (Elasticsearch), and message queues (Kafka) is a plus.

AfterQuery creates training data and evaluation frameworks for leading AI labs, partnering closely with top research teams to deliver high-signal datasets and advanced model evaluations. As a post-Series A startup based in San Francisco, the company offers each team member the chance to shape both its direction and the broader future of AI development. Role overview The Customer Success Lead focuses on building and expanding relationships with AfterQuery’s AI lab and enterprise clients. This position works with the Strategic Projects team to ensure customers gain maximum value from data and evaluation products. The role includes identifying opportunities for account growth, encouraging satisfied customers to become advocates, and helping to define the company’s customer success strategy. Close collaboration with the founding team and executive leadership is a key part of the job, with an emphasis on developing long-term partnerships. What you will do Strengthen relationships with existing clients in AI labs and enterprise organizations. Lead regular business reviews and strategic discussions with client stakeholders. Identify and drive expansion within accounts, such as new use cases or product lines. Partner with operations and engineering teams to address customer needs and act on feedback. Create and implement customer success playbooks, onboarding, and account growth strategies. Track customer health metrics, usage, and satisfaction to resolve issues proactively. Organize customer advisory boards, user groups, and feedback sessions to support product development. Requirements 3-5 years of experience in Customer Success, Account Management, or Customer Engagement, ideally within DaaS, AI, or B2B SaaS. Technical knowledge to discuss AI and machine learning topics such as model training, evaluation, and data quality with technical teams. Demonstrated success in driving account growth and expansion, measured by net dollar retention, usage growth, or contract renewals. Location San Francisco

About the Role:Join Paraform as an Executive Assistant, where you will play a pivotal role in supporting our CEO and CTO during an exciting growth phase. This position is perfect for an individual with over 5 years of experience working alongside senior executives, adept at thriving in dynamic environments, and committed to ensuring that complex, high-pressure days proceed without a hitch.As the backbone of our leadership team, you will expertly manage calendars, emails, and logistics, proactively anticipating needs and creating the necessary space for our executives to concentrate on expanding and enhancing the business.What You’ll Do:Oversee intricate calendar management and scheduling for the CEO and CTO, coordinating with both internal and external stakeholders.Manage inbox triage and correspondence, ensuring that priorities are addressed and no details fall through the cracks.Assist with light office management and daily operational requirements.Support various special projects and urgent requests as they arise.Serve as a reliable partner, demonstrating proactivity, meticulous attention to detail, and the ability to remain composed under pressure.What We’re Looking For:A minimum of 5 years of experience as an Executive Assistant.Outstanding organizational abilities and keen attention to detail.Strong judgment and discretion, particularly in handling sensitive information.A proactive and resourceful attitude, with a readiness to take initiative.Comfort with the fast-paced, high-growth atmosphere of a startup.If you enjoy working behind the scenes to facilitate smooth operations and wish to have a significant impact by supporting leadership in a rapidly growing organization, we would love to hear from you.Benefits:Competitive CompensationComprehensive Healthcare CoverageCommuter StipendCatered Lunch and Dinner On-SiteGym Membership401k PlanFlexible Paid Time OffAbout Paraform:Paraform is revolutionizing one of the largest and most fragmented markets worldwide: hiring. We aim to modernize and streamline the hiring process to connect employers with the best talent efficiently.

Join AfterQuery this summer as a Growth Intern, where you will empower our expert network, ignite on-campus engagement, and spearhead pioneering initiatives to influence the future of AI and startups. This is a unique opportunity for ambitious undergraduate students to immerse themselves in a transformative role, gaining invaluable experience and insights while benefiting from exceptional incentives and career pathways.About AfterQueryAt AfterQuery, we are at the forefront of AI research, pushing the limits of artificial intelligence through innovative datasets and experimental methodologies. Our primary clients are leading foundation model labs, and we are proud to serve the most advanced AI laboratories. Based in San Francisco, CA, we have secured investments from premier venture capitalists, including Y Combinator.Who We’re Looking ForUndergraduate students who are rising seniors or seniors graduating in Fall 2026, ready to make an impact early in their careers.Experience in Sales, Recruiting, or similar sourcing roles.A robust and genuine presence on platforms like LinkedIn, X, and Instagram.Proven experience in building or nurturing communities, whether on campus or online.A passion for AI and the startup ecosystem.Outgoing, socially confident, and proactive individuals.Why Join UsGain access to exclusive educational resources, industry benchmarks, and insights at the cutting edge of Artificial Intelligence.Collaborate in person at our state-of-the-art San Francisco office with direct access to the founding team.Clear pathways to full-time roles with AfterQuery upon graduation.Recognition for outstanding contributions to growth.Competitive compensation.Daily meals provided.Fully stocked pantry for your convenience.Uber rides home from the office.Optional Sunday night team dinners to foster camaraderie.Your ResponsibilitiesIdentify, source, and evaluate high-quality candidates for our expert network.

About SentryIn a world filled with subpar software, Sentry is dedicated to transforming the developer experience. Our mission is to empower developers to create high-quality software swiftly, allowing everyone to reconnect with the joy of technology.Backed by over $217 million in funding and trusted by more than 100,000 organizations, including giants like Disney, Microsoft, and Atlassian, we are at the forefront of developing innovative performance and error monitoring tools. Our goal is to minimize bug-fixing time so that companies can focus on what truly matters: building great products.At Sentry, we champion a hybrid work environment across our global locations, with Mondays, Tuesdays, and Thursdays designated as in-office days to foster collaboration. If you have a passion for crafting solutions that enhance the digital experience, join us in shaping the future of software monitoring.About the RoleWe are on the lookout for an enthusiastic and detail-oriented Executive & Office Assistant to collaborate with our leadership team and manage daily operations at our San Francisco office. This pivotal role involves delivering comprehensive administrative support to our executives and partnering with the SF Office Manager to create an inviting and efficient workplace for all employees and visitors. As an integral part of our operations, you will facilitate seamless facility management and enhance communication within the team.If you excel at instilling order amidst chaos in a vibrant and dynamic environment, this opportunity is for you. Join our rapidly growing team committed to revolutionizing software development for half a million developers; we need your expertise!Note: While our company policy supports a hybrid work approach, this position requires in-office presence five days a week in San Francisco.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

DoorDash, Inc. is seeking a Senior Executive Assistant based in San Francisco, CA. This role supports the executive team by handling daily schedules, organizing meetings, and ensuring smooth operations. Key responsibilities Manage executive calendars and arrange meetings Coordinate logistics for meetings and company events Handle a variety of administrative tasks to keep executives working efficiently Assist with project management as needed What makes this role important The Senior Executive Assistant helps keep DoorDash’s leadership focused and productive. Strong organizational skills and attention to detail are critical in this position, as the work supports collaboration and daily progress across the team.

Join Our Team as an Executive AssistantAt Conversion, we're on a mission to revolutionize marketing automation for modern software companies. Our AI-native platform streamlines the chaotic world of marketing, ensuring that growth teams can effectively manage their entire go-to-market strategy from a single, efficient interface. With over $28 million in funding and a rapidly growing customer base of more than 4,000 clients, our team in San Francisco is eager to welcome a dynamic Executive Assistant who can thrive in our collaborative and fast-paced environment.As our first Executive Assistant, you will play a pivotal role in shaping our future. You will be responsible for managing the founders' calendars, coordinating meetings, and facilitating communication to maximize productivity. Your contributions will extend to building recruiting pipelines, organizing team events, and scouting locations for our next office space. If you are passionate about helping teams succeed and enjoy tackling diverse challenges, we want to hear from you!

At Ando, we are revolutionizing messaging software tailored for a collaborative future between humans and agents. Our vision transcends mere functionality; we aspire to create a platform that resonates with users, making it not just fast and visually appealing, but intuitively helpful and insightful. Our goal is to enhance the daily work experience so that users are eager to engage with our software for hours and recommend it to their peers.Position OverviewWe are seeking an Executive Assistant to act as a vital partner to our founder and enhance the productivity of our team. In this role, you will orchestrate team events and logistics, managing the myriad details that transform chaotic workdays into seamless, productive experiences.This position merges traditional executive support with project management and operational tasks, making it perfect for a proactive, discreet individual who thrives in a dynamic, high-growth setting.Your ResponsibilitiesManage HR and operational tasks that don’t fall under any specific role.Plan and coordinate customer events, team on-sites, and interview days from start to finish.Arrange travel (both domestic and international), create itineraries, and handle logistics.Monitor action items across the team and provide follow-ups to ensure progress.Utilize Claude Code and other agents to enhance your productivity.Ideal Candidate ProfileAbility to switch contexts swiftly without losing focus.Strong judgment to distinguish between urgent and important tasks.Comfortable navigating ambiguity and resolving challenges as they arise.Outstanding attention to detail and organizational capabilities.Exceptional written and verbal communication skills.Core ValuesTo compete with established players like Slack, we emphasize meticulous attention to detail, taste, and the subtleties that enhance user experience—elements that may go unnoticed but are crucial. We are building a team that upholds the highest standards and values:Craftsmanship is key: We focus on the details that may be overlooked but are felt in every interaction, animation, and word choice.Clear thinking...

HockeyStack is a pioneering Applied AI firm dedicated to revolutionizing sales, marketing, and customer success for B2B businesses. Our mission is to construct the most comprehensive and precise representation of the B2B buyer by integrating seamlessly with every tool your team employs, collaborating with third-party data providers, and deploying custom AI research agents. We leverage this data to drive applications that automate intricate, high-value workflows across revenue and go-to-market teams.Our flagship offerings include:Marketing Intelligence – swiftly addresses inquiries such as “What caused that sudden decline in pipeline?”Account Intelligence – highlights next-best actions to guide representatives in converting target accounts.Since our inception in January 2023, we've successfully navigated through Y Combinator, secured a $26 million Series A led by Bessemer, achieved a remarkable 3× year-over-year growth, reached multimillion ARR, and currently process over 60 TB of GTM data each month. Operating out of our San Francisco headquarters, we thrive in a fully in-person environment, prioritizing rapid progress and hiring individuals who are eager to succeed. Your MissionAs HockeyStack continues to expand, we are on the lookout for an outstanding Executive Assistant to the CEO to serve as a strategic ally and multiplier for our founder and executive team.This role transcends traditional administrative duties. You will anticipate needs, enhance operational efficiency, and ensure the CEO’s time is concentrated on the most impactful priorities. You’ll convert strategic goals into actionable plans, manage intricate workflows, and maintain alignment among the CEO and leadership team.Your position will place you at the heart of the organization, collaborating with investors, executives, clients, and partners. Ideal candidates will demonstrate exceptional organization, proactivity, technological proficiency, and ease in navigating a fast-paced, high-growth atmosphere.This high-trust, high-visibility role offers direct insight into company strategy and executive decision-making, allowing your contributions to resonate throughout the organization as you aid the CEO in precise execution and scaling efforts. What You’ll DoExecutive Support & LeveragePartner closely with the CEO — managing priorities, context-switching, and ensuring follow-through on execution.Proactively identify needs before they arise and solve issues rather than merely reacting to requests.Ensure alignment and efficiency across various teams and stakeholders.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

This internship may lead to a full-time opportunity as a Strategic Projects Associate.AfterQuery is in search of talented individuals for our Strategic Projects Intern role. This position is unique as you will collaborate directly with our founding team on critical projects involving product development, research, and operational strategies.Company OverviewAfterQuery is an innovative research lab focused on exploring the potential and limits of artificial intelligence through pioneering datasets and experimental methodologies. We cater to foundational model labs and serve all leading AI research facilities.Located in San Francisco, CA, we have secured funding from prominent investors, including Y Combinator, BoxGroup, and former partners from Lightspeed and Index Ventures, as well as senior figures from Google DeepMind and Meta GenAI.Our founding team boasts diverse backgrounds from esteemed organizations such as Jane Street, Meta, Citadel Securities, Google, Goldman Sachs, Morgan Stanley, Silver Lake, Berkeley Artificial Intelligence Research (BAIR), and Stanford Artificial Intelligence Laboratory (SAIL).Key ResponsibilitiesCollaborate closely with top AI laboratories to develop cutting-edge datasets that expand the horizons of AI, directly contributing to revenue generation for the company.Lead teams of professionals across diverse fields such as finance, software engineering, and legal.Draft and implement sales memos and assist in the creation of data samples.Provide support across various operational tasks.

Director of OperationsAfterQuery is seeking a dynamic Director of Operations to lead the delivery of high-quality human data to cutting-edge AI laboratories. In this pivotal role, you will design and implement the organizational framework necessary to scale our operations effectively, oversee internal teams, and manage projects involving potentially thousands of contractors. You will establish critical operational metrics and collaborate closely with engineering teams to optimize our data production engine, ensuring timely and efficient data delivery at AfterQuery. This is an impactful leadership position for an individual eager to strengthen the operational backbone of a rapidly expanding human data enterprise.Company OverviewAfterQuery operates at the forefront of artificial intelligence research, exploring the limits and potentials of AI through innovative datasets and experimentation. Our clientele consists of leading foundation model labs, positioning us to serve the most advanced AI development groups globally.Headquartered in San Francisco, CA, we have garnered support from prestigious investors such as Y Combinator and BoxGroup, alongside industry veterans from Lightspeed, Index Ventures, Google DeepMind, and Meta GenAI.Our founding team is composed of experts from renowned firms such as Jane Street, Meta, Citadel Securities, Google, Palantir, Goldman Sachs, Morgan Stanley, and Silver Lake.Why Join UsUnmatched Growth Potential: Our rapid expansion has led us to achieve millions in monthly revenue in less than a year. The foundation model labs are growing at an unprecedented pace, and we are at the epicenter of this transformation, providing the essential data and infrastructure to advance the frontier.Foundational Leadership Role: Take charge from day one and shape the future of the company.Competitive Compensation: Enjoy a competitive salary coupled with meaningful equity in a fast-scaling organization.Exceptional Team: Collaborate with a high-caliber founding team composed of talent that has transitioned from prestigious firms including Citadel Securities, Jane Street, Meta, Palantir, Goldman Sachs, and Morgan Stanley. Experience unparalleled exposure at the forefront of AI with the most talented group you’ve ever worked with.The RoleEstablish the operational foundation of a company collaborating with leading AI labs.Oversee a wide range of responsibilities encompassing human data delivery, people operations, management, and finance/legal.Engage in a mission-driven, agile culture that values curiosity, pragmatism, and excellence.Work directly with founders on strategic initiatives and resource management.ResponsibilitiesOrganizational leadership and development.Data management and operational oversight.Collaboration with cross-functional teams to optimize performance.Evaluation and enhancement of operational processes.

About RhythmsAt Rhythms, we are pioneering an innovative AI business execution system designed to make enterprises truly AI-native. This transformation redefines how organizations operate, execute, and scale their operations.Founded by successful entrepreneurs behind Chronus (acquired by PE) and Ally.io (acquired by Microsoft), we have secured a $26M seed funding round from esteemed investors including GreenOaks, Madrona, and Accel. Our achievements have been recognized by GeekWire, awarding us the 2024 Deal of the Year and nominating us as a finalist for the 2025 AI Innovation of the Year.Our platform revolutionizes the path to AI-native operations by seamlessly linking strategic planning and OKRs with daily execution and real-time progress tracking. Utilizing a multi-agent AI architecture, we integrate with tools like Slack, Teams, Jira, and Linear to automate workflows, provide predictive insights, mitigate risks, and enhance organizational memory that adapts and improves over time. Our enterprise clients trust us for delivering reliable agentic AI solutions essential for their key business processes.The RoleWe are seeking an Executive Assistant to collaborate closely with our CEO and co-founder. In this pivotal role, you will serve as the operational backbone, ensuring the CEO remains effective and the company operates seamlessly.Your responsibilities will encompass managing the CEO's calendar, communications, and operational processes while engaging in strategic initiatives that significantly influence business success—from coordinating hiring efforts to optimizing company operations and preparing for customer meetings. You will treat the CEO's time as the company's most precious resource, safeguarding it with utmost diligence.This position offers a high degree of trust and autonomy. You will gain insights into all facets of the business—product, strategy, customer relations, and hiring—and leverage this knowledge to anticipate needs proactively.

Join us as an Executive Assistant in our vibrant Dogpatch neighborhood in San Francisco!At Giga, we are pioneering the development of AI agents that are relied upon by the foremost B2C companies globally. Our innovative solutions empower industry leaders such as DoorDash to manage their most intricate support and operational workflows across voice, chat, and email channels.Having successfully raised $61M in a Series A funding round, Giga is on an ambitious trajectory with several esteemed customers. We are committed to revolutionizing customer experience through real-time AI agents capable of understanding emotions, resolving issues instantaneously, and scaling operations for the largest enterprises worldwide.This is a thrilling moment for Giga, as we aim to establish ourselves as the premier AI platform for enterprise automation, driven by our cutting-edge voice superintelligence. To achieve our bold vision, we are looking for exceptional engineers to join our team.Our work impacts millions daily, providing our engineers with the autonomy to make a significant difference. This is a unique opportunity to be part of a company with visionary founders and a clear path to becoming a generational enterprise.If you resonate with our mission and are eager to contribute, we encourage you to apply!About the RoleAs the Executive Assistant, you will be the executive's go-to partner, overseeing time management, information flow, and logistics, ensuring that critical tasks progress seamlessly.This position is a career support role that fuses executive assistance with effective communication and diligent follow-through. You will master calendar management, inbox organization, travel arrangements, prepare meetings, draft clear communications, and ensure commitments are met.Who You AreYou possess experience supporting executives in dynamic, high-pressure environments (such as VC-backed startups, venture capital firms, or leading consulting agencies) and bring a sense of urgency, professionalism, and discretion from day one.Your organizational skills are exceptional, and you excel at clear writing and reliable follow-through.You are confident in representing the executive office both internally and externally.Ideal backgrounds include:Experience in fast-paced, high-stakes environments

OPSWAT is a cybersecurity company focused on protecting critical IT, OT, and ICS infrastructure for clients worldwide. With over two decades of experience, the company supports more than 1,700 organizations, including both public and private sector entities. OPSWAT’s teams operate globally, sharing a commitment to security and disciplined execution. Role overview The Executive Assistant will work directly with OPSWAT’s Founder and CEO in San Francisco. This position calls for someone who can bring organization and clarity to complex situations, often making decisions with limited guidance. The CEO relies on quick thinking, precise execution, and the ability to stay composed in high-pressure moments. What you will do Support the CEO with daily administrative tasks and scheduling Anticipate needs and address issues before they become problems Collaborate closely at the executive level, often handling sensitive information Maintain structure and order in a fast-moving environment Requirements Strong judgment and problem-solving skills Ability to work hands-on and adapt to changing priorities Comfort working under pressure and managing urgent requests Experience supporting senior executives is preferred

At Reducto, we empower AI teams by enabling them to extract and utilize real-world enterprise data with unparalleled precision. Many valuable enterprise data types, including financial statements and health records, are often trapped in unstructured formats like PDFs and spreadsheets. Our advanced vision models mimic human reading capabilities, allowing teams to innovate, train AI models, and automate workflows seamlessly.Having experienced remarkable growth—an impressive 7x revenue increase year-over-year—Reducto has forged partnerships with hundreds of organizations, including top AI teams such as Harvey, Vanta, and Scale, alongside esteemed enterprise clients from FAANG and premier trading firms.We are proud to have secured over $100 million in funding from leading investors like a16z, Benchmark, and First Round Capital.The RoleAs the Executive Assistant to the CEO, you will be instrumental in ensuring the CEO remains focused and operates at maximum efficiency during this phase of rapid expansion. You will oversee the CEO’s email and calendar with considerable autonomy while dedicating approximately 10 hours per week to the effective operation of our San Francisco office. This position is built on trust, where your judgment and discretion will significantly influence how the CEO allocates their most precious resource: time.Key Responsibilities:Manage the CEO's inbox and calendar comprehensively, handling emails, drafting responses, scheduling meetings, and prioritizing tasks effectively.Proactively optimize and protect the CEO's schedule, resolving conflicts, creating time buffers, and ensuring dedicated focus periods.Organize logistics for both internal and external meetings, including preparing agendas, pre-reads, and following up on action items.Coordinate travel arrangements as necessary, including flights, accommodations, and detailed itineraries.Devote around 10 hours each week to managing office operations, overseeing supplies, vendor relations, facilities coordination, and fostering an excellent in-office experience for the team.Engage in various ad hoc projects and administrative tasks to ensure the leadership team can function smoothly and efficiently.Ideal Candidate:You maintain an exceptional standard for quality, accuracy, and discretion, treating the CEO's communications and schedule with the utmost care.You are a forward-thinking individual who anticipates needs, identifies potential issues early, and consistently follows through with minimal prompting.You possess over 4 years of experience supporting a CEO or C-suite executive, preferably in a fast-paced technology environment.