Executive Assistant to the CEO at Gumloop | San Francisco

About Gumloop Gumloop builds AI automation tools for enterprises, making it possible for teams to automate tasks without engineering backgrounds. The platform lets users create and deploy AI agents that work across many integrations. Agents: Conversational AI assistants that use integrations and workflows to handle open-ended tasks. These agents can be confi…

Y Combinator is a leading startup accelerator based in San Francisco. Since 2005, YC has invested in more than 5,000 companies, including Airbnb, Dropbox, OpenAI, Stripe, Reddit, DoorDash, Coinbase, and Instacart. YC’s network supports founders at every stage, building a strong global community of entrepreneurs. Role Overview The Executive Assistant will work closely with one or two General Partners at YC. This position is based at our San Francisco headquarters. The role centers on managing complex calendars, organizing events, and using YC’s internal software to help coordinate with founders and portfolio companies. This is a hands-on position for someone who enjoys working independently and values exposure to the startup world. The role offers a close look at how new businesses get started and a chance to connect with founders and entrepreneurs. YC offers a competitive salary, strong benefits, and the chance to work on a small, high-impact team. What You Will Do Handle administrative tasks, including calendar management and scheduling for General Partners. Prevent conflicts and ensure efficient use of time. Plan and run events, managing logistics for gatherings of 20 to 500+ attendees at the YC office or other venues. Some evening and weekend work is expected, with flexibility to adjust hours as needed. Coordinate domestic and international college tours with General Partners. Arrange travel and manage ad hoc requests as they come up. Work with other YC team members across functions as needed. Support writing projects when requested. What We’re Looking For At least 5 years of experience as an Executive Assistant or in a similar operations or support role. Comfortable supporting multiple stakeholders at once, with strong attention to detail and efficiency. Excellent organizational skills and the ability to handle changing priorities. Clear, effective communication skills, both written and spoken. Experience planning and coordinating events.

Join our dynamic team at Burson Global Careers as an Assistant Account Executive in Technology. In this exciting entry-level role, you will assist in managing client accounts and supporting the execution of technology solutions. This is a fantastic opportunity for recent graduates or those looking to start their career in the tech industry.

Innovators Wanted Are you ready to achieve what seems impossible? If this thought excites you, read on!Since 2015, we have revolutionized the biotech landscape with our unique approach, likened to a 'moneyball for biotech', consolidating projects and promising research from academia under one financial umbrella to minimize risks and foster innovation. We are committed to pioneering advancements in rare diseases and swiftly developing transformative medicines for patients with unmet medical needs.Together, we explore uncharted territories, challenge norms, and empower individuals to tackle complex problems. If you thrive on thinking outside the box, join us at BridgeBio and collaborate with some of the brightest minds in the industry. Together, we will challenge the status quo and reshape the future of biopharma, valuing curiosity and experimentation, including the ethical use of AI to enhance clarity, efficiency, and quality of our work.Your ResponsibilitiesWe are looking for an accomplished Executive Assistant to provide high-level strategic, operational, and administrative support to the Senior Vice President of Sales & Marketing, along with coordination support for the teams within this function. This position blends executive assistance with strong organizational and communication capabilities, ensuring smooth operations and alignment across essential Sales, Marketing, and cross-functional priorities.

About Code MetalAt Code Metal, we are transforming code translation for critical industries, empowering our partners in defense, automotive, and semiconductor sectors to transition swiftly and reliably from algorithm to silicon. As we expand our footprint in San Francisco, we're committed to creating a collaborative office environment that fosters innovation and supports our mission. We are currently seeking a motivated office manager/executive assistant and operations generalist to enhance the functionality of our new office and support our dedicated team.The Role:We are in search of a highly organized and proactive Executive Assistant to provide essential support to our senior executives. This position is perfect for an individual who thrives at the heart of operations, adeptly anticipating needs and enabling our leaders to focus on high-impact initiatives.The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities while upholding professionalism and discretion. This role encompasses both executive and operational support across the team.This is a hands-on opportunity for someone who takes pride in being dependable, proactive, and trusted—the individual who ensures everything runs seamlessly.Why Choose Code Metal?Impactful Mission: Contribute to a team that accelerates progress in mission-critical industries.Fast-Paced Environment: Work within small teams, engaging in rapid problem-solving with autonomy.Trusted Partnership: Be an integral partner rather than just support.Ownership: Take true ownership of your role, influencing the structure of our SF office and internal operations.

At Earnest, we empower ambitious professionals to make informed financial decisions and construct the lives they desire.Our team is dedicated to guiding borrowers toward a confident financial future by providing innovative borrowing solutions and a clear path to managing their debt. If you share our passion for this mission, read on, and let's create something exceptional together.The Role: As the Executive Assistant to the CEO, you will report directly to the CEO.Key Responsibilities:Act as the primary strategic and administrative partner to the CEO, expertly managing a complex and dynamic calendar for various stakeholders.Proactively prioritize, coordinate, and safeguard the CEO’s time, ensuring alignment with company objectives and critical decision points.Lead meeting preparations and follow-ups, including agenda creation, briefing material preparation, note-taking, and action item tracking.Serve as a gatekeeper and liaison for the CEO, handling incoming requests with discretion and professionalism.Coordinate domestic and international travel, including itineraries and logistics.Assist in the preparation for board meetings, executive leadership sessions, and external presentations.Handle sensitive and confidential information with the utmost integrity and trust.Collaborate closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure seamless execution of CEO priorities.

Join Our Dynamic Team as an Executive AssistantWe are seeking a highly organized Executive Assistant (EA) to collaborate closely with Neon’s leadership team and help us maintain operational excellence. In this pivotal role, you will manage essential scheduling, communications, and operational priorities, enabling our executives to concentrate on scaling Neon. The ideal candidate will thrive in fast-paced environments, demonstrate exceptional organizational skills, and possess the discretion and judgment necessary for a startup setting.About Us: Join Our Mission to Make Life-Saving Drugs AccessibleThe Crisis: Many patients delay critical treatments due to exorbitant costs and bureaucratic challenges. Over 50% of necessary prescriptions are abandoned because of:Cost Barriers: Patients facing high copays are five times more likely to discontinue treatment.Insurance Complexities: Navigating prior authorizations can block access to needed medications.Logistical Challenges: Organizing medical visits can be cumbersome.Our Solution: Neon utilizes cutting-edge technology to eliminate these hurdles by automating patient access workflows for pharmaceutical companies—streamlining authorizations, benefits verification, and financial assistance.Our Vision: We aspire to create a world where every patient can effortlessly navigate the healthcare system, especially in critical times. Join us in ensuring that access to medicine is determined by clinical need, not by bureaucratic or financial constraints. When Neon succeeds, patients can receive life-saving treatments without financial ruin, while we establish ourselves as a leader in AI automation for healthcare.Why Choose Neon?Aspirational Goals: We aim to build a company valued at over $200 billion, akin to industry giants like Palantir and ServiceNow.Experienced Team: Our founding team includes exited founders, YC & MIT alumni, and engineers from Tesla and Google.Rapid Growth with Stability: We secured our first 7+ figure customer contracts in just four months, achieving profitability while focusing intently on execution.Strong Financial Backing: Supported by top-tier Silicon Valley venture capitalists who have funded successful unicorns such as DoorDash and Lyft.

At Exa, we are revolutionizing the search landscape with our cutting-edge AI search engine, designed to surpass the capabilities of Google for power users. Our mission is to empower individuals to uncover information that is otherwise inaccessible: https://exa.ai/websetsBased in San Francisco, our team of approximately 80 talented individuals hails from prestigious institutions such as Harvard, MIT, Google, and Apple. Recently, we secured a Series B funding round led by Benchmark, propelling us forward in our quest to build the most intelligent search engine known to date.We are currently seeking a dedicated Executive Assistant to join our San Francisco office and provide vital support to our C-suite and team operations.Role OverviewAs an Executive Assistant at Exa, you will play a pivotal role in facilitating seamless operations for our leadership team. You will be tasked with managing schedules, coordinating communications, and ensuring efficient workflows. This dynamic position, characterized by a high degree of trust and variability, requires adaptability and quick problem-solving skills. You will serve as the essential link between our executives, the broader team, and our office environment.This role provides an unparalleled opportunity to gain insight into the inner workings of a rapidly scaling startup, working closely with the CEO and executive team to maximize their impact across the organization. Your responsibilities will include managing calendars, removing obstacles, and ensuring that no detail is overlooked.This position is perfect for someone who thrives in a fast-paced, ambiguous environment, possesses strong agency, and desires a front-row seat to the creation of an iconic company.Key ResponsibilitiesManage Scheduling and Calendar - Oversee the schedules of our founders, anticipating conflicts, safeguarding focus periods, and ensuring smooth daily operations.Handle Executive Communications - Assess the urgency of incoming communications, determining what requires immediate attention and what can be addressed later or managed directly by you.Coordinate Meetings - Manage all aspects of meeting logistics, including scheduling, agenda preparation, follow-ups, and ensuring the right participants are present.Support Senior Recruiting Efforts - Facilitate interview scheduling and logistics for leadership candidates, guaranteeing an exceptional candidate experience.Organize Team Events and Culture Building Activities - From weekly traditions to larger company gatherings, help cultivate a workplace culture that employees appreciate.Enhance Systems and Workflows - Continuously seek improvements in existing processes, with a focus on automation where possible.

Role Overview Tubi, Inc. is seeking an Executive Assistant in San Francisco, CA (hybrid schedule). This position supports senior leaders and plays a key part in keeping daily operations on track. The Executive Assistant manages schedules, coordinates meetings, and handles communications for executives. What You Will Do Organize and maintain executive calendars Schedule meetings and coordinate logistics Manage communications, including emails and calls Support project coordination to help drive productivity Location This role is based in San Francisco, CA and follows a hybrid work model.

About Culture Amp Culture Amp helps organizations improve employee engagement, performance management, and team effectiveness. Over 6,500 companies, including Canva, On, Asana, Dolby, McDonald's, and Nasdaq, use our platform to build better workplaces for 25 million people worldwide. With offices in the US, UK, Germany, and Australia, and recognition from Forbes and Fast Company, Culture Amp is backed by leading venture capital firms. Learn more at cultureamp.com. Contract Executive Assistant Role Culture Amp is hiring an Executive Assistant on an eight-month contract to cover parental leave. This role supports our Chief Revenue Officer and Chief Marketing Officer. The position is based in San Francisco, California. Candidates must live within commuting distance of downtown San Francisco and be available to work on-site two days per week. What You Will Do Manage and prioritize complex calendars, focusing on key strategic priorities. Act as a strategic partner to senior executives, anticipating needs and addressing issues proactively. Track and follow up on requests, flagging those that need executive attention. Prepare expense reports and coordinate with Finance on invoices and related matters. Work closely with leadership to support goal delivery, progress tracking, and communication of key initiatives. Assist with special projects and cross-functional initiatives. Plan and manage leadership meetings, team gatherings, and all-hands events. Arrange domestic and international travel, including detailed itineraries. Organize and execute events for executive team members, such as off-sites, investor or customer dinners, team celebrations, and social events. Serve as a liaison with the CEO’s Executive Assistant and the Executive Assistant team in Melbourne. Act as a trusted point of contact between executives and other stakeholders. Contract Details Duration: Eight months (parental leave cover) Location: San Francisco, California (hybrid, two days per week on-site) Must be able to commute to downtown San Francisco

About the Role Modern Treasury is looking for an Executive Assistant to support our executive team in San Francisco. This role focuses on keeping schedules organized, coordinating meetings, and managing correspondence to help our executive office run smoothly. What You Will Do Manage calendars and schedule meetings for the executive team Coordinate logistics for meetings and events Handle incoming and outgoing correspondence Anticipate executive needs and offer solutions as challenges arise Location This position is based in San Francisco.

Join Terawatt Infrastructure as an Executive Assistant!As a pivotal player in the transition to autonomous and electric vehicles, Terawatt Infrastructure is at the forefront of a monumental shift that requires substantial investment in energy and charging solutions. Our team is leading the charge in providing comprehensive, large-scale charging solutions tailored for companies deploying electric and autonomous vehicle fleets.We're building a robust network of charging infrastructure across the United States, spanning urban mobility hubs and key logistics corridors. Our unique blend of capital, real estate, and operational expertise enables us to develop, finance, own, and operate innovative charging solutions that simplify the electrification of fleets.At Terawatt, we embody a culture of humility and urgency, committed to delivering customized solutions that not only meet but exceed our clients' expectations as we usher in the next generation of transportation.

David AI builds high-quality audio datasets for AI technologies, working with clients that include major FAANG companies and leading AI labs. Founded in 2024 by former Scale AI engineers and operators, the company recently secured $50 million in Series B funding led by Meritech and NVIDIA. The team values sharp thinking, humility, and ambition, and is expanding across several functions. The Executive Assistant will join the Office of the CEO in San Francisco, working closely with CEO Tomer and supporting the company’s ongoing growth. This position involves direct collaboration with customers, internal teams, and investors, offering a front-row seat to high-level business decisions and daily operations. What you will do Organize and execute team events, offsites, and in-office gatherings. Manage communications for the CEO, determining when to escalate issues or address them independently. Support ad hoc projects spanning recruiting, legal, finance, and business operations. Oversee complex calendar management, prioritization, and scheduling for both internal and external stakeholders. Plan and coordinate travel logistics for team members and prospective candidates. Manage daily office operations, including vendor relationships and supply management. Role overview This role focuses on keeping office operations running smoothly while supporting the CEO and internal teams. Expect involvement in cross-functional projects and a variety of tasks that help maintain organized, efficient processes as David AI scales.

Join our dynamic and innovative team at leverdemo-8 as an Executive Assistant in San Francisco, California. As a key member of our fast-growing organization, you will provide essential support to our U.S. General Manager and the management team. Your responsibilities will include managing calendars, processing expenses, and coordinating travel arrangements, while also engaging in special projects that enhance internal communication and foster a positive office culture.We are searching for a detail-oriented, resourceful individual with exceptional communication skills and a proactive problem-solving mindset. You will thrive in a fast-paced environment and occasionally work autonomously. This position reports to the Director of Business Operations, with a dotted line to the U.S. General Manager.At leverdemo-8, we pride ourselves on our people-first culture that emphasizes integrity, speed, knowledge, passion, attention to detail, reliability, flexibility, and teamwork. We are eager to welcome team members who embody these core values and possess an entrepreneurial spirit.

We are seeking a dedicated and organized Executive Assistant to join our dynamic team at Northstar Staffing Solutions. In this role, you will provide high-level administrative support to our executives, ensuring efficient operation of the office.Your responsibilities will include managing schedules, organizing meetings, and handling correspondence, among other tasks. You will play a crucial role in enhancing productivity and maintaining effective communication within the team.

Are you an exceptional administrative professional with a financial background looking to support high-level executives? Join our dynamic team in San Francisco as a C-Level Executive Administrative Assistant. In this pivotal role, you will be responsible for managing schedules, coordinating meetings, and providing comprehensive administrative support to executives while leveraging your financial expertise to contribute to our corporate goals.

Liquid AI, a spin-off from MIT's CSAIL, develops AI systems designed to run efficiently on standard CPUs. The team emphasizes low latency, minimal memory consumption, and strong reliability. Liquid AI works with major players in consumer electronics, automotive, life sciences, and financial services, and is expanding its team as the company grows. Role overview The Executive Assistant supports the C-suite and executive leadership at Liquid AI's San Francisco office. This position serves as a central point for keeping leaders aligned and informed across Go-To-Market, Product, and Engineering. The Executive Assistant ensures smooth information flow between meetings, decisions, and teams, and also coordinates events and partner visits at the office. What makes a strong candidate Information hub: Tracks project status, decisions, and commitments across different functions. Responds to inquiries directly or knows how to find accurate answers. Proactive planning: Reviews upcoming meetings, identifies preparation gaps, flags conflicts, and ensures materials are ready ahead of time. Clear communication: Liaises with external partners, delivers concise updates to technical leaders, and manages follow-ups across teams. Adaptability: Navigates shifting priorities, changing schedules, and new workstreams with resilience and flexibility. Key responsibilities Serves as the operational backbone for senior leaders by tracking action items, maintaining continuity between meetings, and keeping details organized. Manages complex and dynamic calendars, evaluates meeting requests, aligns schedules with strategic priorities, and protects time for high-impact work. Maintains visibility into cross-functional workstreams, providing leadership with relevant context without requiring them to seek updates. Oversees logistics and preparation for partner and customer visits, ensuring a welcoming and effective experience at the San Francisco office.

Join Our Mission to Revolutionize Healthcare AccessAt Assort Health, we are dedicated to making exceptional healthcare accessible at any time and from anywhere. Our vision is to create a healthcare experience that feels effortless and interconnected—where quick answers, clear communication, and seamless access to care are the norms. We are building an innovative foundation for how patients and providers interact, powered by advanced AI that adapts to the complex nuances of healthcare and the unique needs of each provider.As the most comprehensive patient experience platform driven by specialty-specific agentic AI, Assort Health's omnichannel AI agents work seamlessly with EHR/PMS systems and intricate provider preferences. We effectively eliminate long hold times and inefficiencies, ensuring patients receive timely care.Since our launch in 2023, we have successfully managed over 100 million patient interactions, reducing average hold times from 11 minutes to just 1 minute. Our platform now supports calls for thousands of healthcare providers with remarkable 98%+ resolution rates and 99% scheduling accuracy. We take pride in achieving an average patient satisfaction score of 4.5 out of 5 across 52,000 reviews, and our revenue has experienced an impressive 20x growth by 2025. As we continue to scale rapidly, we are expanding our reach across the healthcare industry.About the Executive Assistant RoleWe are seeking a proactive Executive Assistant to work closely with our Co-CEO, Jon, serving as the operational backbone of his daily activities, communications, and execution of tasks. This position is not your typical EA role; it is a high-trust position at the heart of a dynamic startup environment where your contributions will significantly impact our operations.Your success in this role will enable Jon to concentrate on high-leverage tasks without the concern of details falling through the cracks. You will be responsible for managing his calendar, inbox, travel arrangements, meeting preparations, and stakeholder coordination with precision and excellent judgement.This role is perfect for individuals who thrive in fast-paced settings—whether in a high-growth startup, venture capital firm, or supporting an executive with a busy, multi-stakeholder schedule. We welcome seasoned Executive Assistants as well as those aspiring to grow into broader operational roles or a Chief of Staff position.Success MetricsJon values the following traits in his working style:Honesty and Transparency — share observations and highlight areas for improvement.Speed and Follow-Through — ensure tasks are completed promptly with clear reasoning.Clear and Concise Communication — articulate information effectively.Full Ownership — take responsibility for your tasks and outcomes.

Join the E3 TeamAt E3, you'll tackle crucial energy challenges alongside leading experts in the electricity sector. We are instrumental in shaping energy and climate policy, influencing regulatory proceedings, advising top executives, and guiding investment decisions. Here, you'll find a stimulating environment that motivates you to excel.About UsEstablished in 1989, E3 is an innovative energy consulting firm dedicated to empowering utilities, regulators, policymakers, developers, and investors to make informed strategic choices as they navigate new public policies and evolving technologies. With offices in San Francisco, New York City, Boston, Denver, and Calgary, we offer a comprehensive understanding of the electricity market landscape.Our expertise spans all sectors of the electricity industry, enabling us to deliver objective evaluations that aid our clients in making sound decisions. We are engaged in significant projects in regions like California, Hawaii, and New York, advising state agencies on the implementation of clean energy initiatives focused on customer incentives and market development.Position OverviewWe are looking for a meticulous and proactive Executive Assistant to provide robust administrative and operational support to our San Francisco-based Partners. This role requires a high degree of independent judgment, discretion, and the ability to prioritize tasks in a fast-paced setting. Responsibilities include managing complex schedules, coordinating office operations, and facilitating leadership initiatives. This is a full-time, on-site position, ideal for a professional committed to fostering an organized and welcoming office atmosphere.

Why join usAt Brex, we revolutionize the way businesses manage their spending through our AI-powered spend platform. Our integrated solutions, including corporate cards, banking, global payments, and user-friendly software for travel and expenses, empower companies to spend confidently. From innovative startups to established enterprises like DoorDash, Flexport, and Compass, tens of thousands of organizations trust Brex to proactively manage expenditures, cut costs, and enhance operational efficiency on a global scale.Joining Brex means pushing your limits, challenging norms, and collaborating with some of the most talented professionals in the industry. We are dedicated to fostering a diverse team and an inclusive culture, where your potential is only limited by your ambition. We enable this growth by providing the tools, resources, and support necessary for advancing your career.Executive Operations at BrexThe Executive Operations team is a vital aspect of our company, ensuring our leaders are well-supported and focused on achieving corporate objectives. As strategic partners, Brex's Executive Assistants deliver crucial support while actively participating in projects that advance business priorities and enhance team collaboration.What you’ll doIn your role as the Executive Assistant to the Chief Revenue Officer (CRO) and Chief Business Officer (CBO), you will provide comprehensive support to facilitate Brex's growth in areas such as revenue, partnerships, strategic business development, and public relations. You will oversee the daily operations of their executive offices, ensuring smooth communication, strong cross-functional alignment, and operational excellence across go-to-market and external partnership initiatives.Your role as a trusted partner will involve optimizing their schedules through expert calendar management and effective coordination of travel and key projects. Beyond administrative excellence, you will assist in managing strategic external partnerships, coordinating brand and PR efforts, and supporting cross-functional initiatives aligned with revenue growth and ecosystem expansion. This position necessitates sound business judgment, outstanding organizational skills, and the capacity to handle multiple work streams with discretion and professionalism.Where you’ll workThis position is based in our San Francisco office. We operate in a hybrid environment, blending the dynamic interactions of office life with the flexibility of remote work. Currently, we require a minimum of three coordinated in-office days per week: Monday, Wednesday, and Thursday. As an additional perk, we also provide up to four weeks of paid time off annually.