Executive Secretary

KAYALI, founded by Mona Kattan in 2018, is known for its modern, luxurious fragrances inspired by Middle Eastern heritage. The brand focuses on scent layering and self-expression, working with top perfumers to produce memorable, cruelty-free scents in distinctive bottles. The Executive Assistant to C-Suite Executives will play a key role in supporting KAYALI’s leadership team in Dubai. This position requires strong organizational ability, discretion, and an understanding of luxury brands. The assistant will help ensure daily operations run smoothly and will contribute to the company’s ongoing growth and innovation. Main responsibilities Calendar and travel management: Coordinate complex global schedules, arrange meetings and investor calls, and manage international travel logistics. Prepare executives with relevant materials and local context for each engagement. Communication and stakeholder liaison: Act as the primary contact for executives, handling communications between internal teams and external partners. Prioritize urgent matters, draft responses, and represent KAYALI’s values in all interactions. Strategic support: Prepare briefing documents, presentations, and reports for board meetings and market analysis. Assist with KPI tracking, budgeting, and expense reporting for executive review. Project and event coordination: Organize initiatives that span departments, such as leadership meetings and strategic planning sessions. Location This role is based in Dubai, United Arab Emirates.

Join GoGlobal as a proactive and organized Executive Assistant, providing critical support to our CEO in a vibrant, fast-paced, and diverse environment. The ideal candidate thrives in a startup or hybrid work setting, demonstrating flexibility and the ability to handle daily tasks with minimal supervision. Excellent communication skills, sound judgment, and a forward-thinking attitude are essential for success in this role.Key Responsibilities:Oversee the CEO’s calendar, coordinating meetings, appointments, and travel logistics.Arrange both domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.Prepare and manage expense reports while performing basic administrative tasks.Support meetings with preparation of materials and follow up on action items.Uphold confidentiality and professionalism in managing sensitive information.Provide general administrative and project support as required.Adjust working hours flexibly to meet time zone differences.Requirements:2–4 years of experience in an Executive Assistant, Administrative Assistant, or a related support role.Prior experience in a startup, fast-paced company, or hybrid environment is preferred.Strong verbal and written communication skills in English.Proficient in productivity tools such as Microsoft Office, Google Workspace, and scheduling/expense management tools.Highly organized with exceptional multitasking skills and keen attention to detail.Proactive, resourceful, and able to work independently.Excellent interpersonal skills with the ability to collaborate effectively across various levels and cultures.

YOUR MISSION Your mission is to empower David to focus entirely on his core competencies by efficiently managing a wide array of administrative tasks, travel logistics, and daily errands.1 | SUPPORT THE CEO ON HIS DAY-TO-DAYAs the Personal Assistant to the CEO, your primary role is to deliver exceptional support that enables the CEO to concentrate on strategic responsibilities and propel the company forward. Your responsibilities will include:Overseeing the CEO's calendar, organizing meetings, appointments, subscriptions, and travel arrangements.Managing personal commitments: reminding the CEO of significant dates, handling the personal calendar, planning family gatherings, sending birthday greetings, and facilitating personal calls.Assisting in the creation and revision of documents, presentations, and reports as instructed by the CEO.Managing online purchases, returns, and any service-related issues.Ensuring timely payment of bills.Handling various personal errands, such as grocery shopping, meal prep, and overseeing household repairs.Upholding the highest standards of confidentiality and discretion at all times.2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKSThe CEO is entrusted with numerous vital responsibilities that require focused attention, and as the Personal Assistant, your objective is to ensure these tasks are executed proactively, efficiently, and effectively. Your duties will involve:Organizing and maintaining precise records and files for the CEO, including contracts, legal documents, and essential information.Sourcing the best external vendors and negotiating tirelessly to secure the necessary resources and support for the CEO's success.Copying, scanning, and faxing documents as necessary.Taking detailed notes during meetings.Ensuring the CEO’s office remains organized and stocked with necessary supplies.Managing both physical and digital filing systems (Google Drive & Notion).3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITYYou will play a key role in streamlining processes and enhancing the CEO's productivity through your proactive approach and attention to detail.

As the Executive Assistant to the CEO, you will play a pivotal role in managing the CEO's calendar, communications, and critical projects, serving as a bridge between English and German-speaking stakeholders across Europe and the GCC.Key Responsibilities:Calendar & Travel Management: Oversee the complex scheduling of appointments, including visa arrangements, flights, accommodations, and ground transport.Meeting & Board Preparation: Prepare agendas, briefings, minutes, and follow-up actions for both internal and external meetings as well as quarterly board packs.Communication Hub: Compose impactful emails, presentations, and reports in both English and German; translate sensitive documents as required.Project Monitoring: Keep track of priority projects for the CEO, ensuring deadlines are met and potential risks are identified early on.Stakeholder Liaison: Serve as the primary point of contact for investors, senior leadership, and key partners, maintaining a professional experience in both languages.Confidential Administration: Handle expense reports, legal documents, and NDA filings with the utmost discretion.Event Coordination: Organize leadership retreats, investor roadshows, and VIP visits.

Role Overview flowlife is hiring an Executive Assistant in Dubai. This role supports the executive team by keeping daily operations organized and on track. What You Will Do Manage calendars and coordinate schedules for executives Organize meetings and prepare related materials Facilitate communication between departments Handle multiple tasks and shifting priorities as they arise What We Look For Strong organizational skills Proactive approach to problem solving and daily work Comfort managing several responsibilities at once This position is based in Dubai.

Bist du ein Organisationstalent mit einem scharfen Blick für Details und einer Leidenschaft für effiziente Abläufe?In dieser spannenden Position unterstützt du die Geschäftsführung bei administrativen und organisatorischen Aufgaben, sorgst für reibungslose Abläufe und bist die rechte Hand der Führungsebene. Übernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verlässlichkeit, klare Strukturen und Teamgeist setzt.Dein AufgabenbereichUnterstützung der Geschäftsführung im Tagesgeschäft.Koordination von Terminen, Reisen und Meetings.Erstellung von Präsentationen, Berichten und Protokollen.Schnittstelle zwischen Geschäftsführung und Teams.Überwachung und Nachverfolgung von Projekten und Deadlines.Was wir dir bietenEin starkes Team und klare Strukturen.Moderne digitale Tools für effizienteres Arbeiten.Regelmäßige Weiterbildungen und Schulungen.Ein strukturiertes Onboarding-Programm für einen erfolgreichen Start.Attraktive Vergütung und Entwicklungsmöglichkeiten.Unsere WerteVerlässlichkeit: „Wir halten, was wir versprechen – für Kunden und Team.“Klare Strukturen: „Definierte Prozesse und klare Zuständigkeiten.“Teamgeist: „Gemeinsam erfolgreich durch Zusammenarbeit und Unterstützung.“

Are you an organizational talent with a keen eye for detail and a passion for efficient processes?In this role, you will assist management with administrative and organizational tasks, ensuring clear workflows while being the right hand of the leadership team. Take on responsibility, work methodically, and join a team that values reliability, structured processes, and teamwork.Your ResponsibilitiesAssisting management in daily operations.Coordinating schedules, travel, and meetings.Creating presentations, reports, and minutes.Acting as a liaison between management and teams.Monitoring and tracking projects and deadlines.What We OfferA strong team and clear structures.Modern digital tools for more efficient work.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive compensation and opportunities for development.Our ValuesReliability: “We deliver on our promises – for clients and the team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Successful together through collaboration and support.”

Bist du ein Organisationstalent mit einem scharfen Blick für Details und einer Leidenschaft für effiziente Abläufe?In dieser Schlüsselposition unterstützt du die Geschäftsführung bei einer Vielzahl von administrativen und organisatorischen Aufgaben. Du sorgst für einen reibungslosen Ablauf im Tagesgeschäft und agierst als rechte Hand der Führungsebene. Übernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verlässlichkeit, klare Strukturen und Teamgeist setzt.Dein AufgabenbereichUnterstützung der Geschäftsführung im Tagesgeschäft.Koordination von Terminen, Reisen und Meetings.Erstellung von Präsentationen, Berichten und Protokollen.Schnittstelle zwischen Geschäftsführung und Teams.Überwachung und Nachverfolgung von Projekten und Deadlines.Was wir dir bietenEin engagiertes Team und klare Strukturen.Moderne digitale Tools zur Effizienzsteigerung.Regelmäßige Weiterbildungen und Schulungen.Ein strukturiertes Onboarding-Programm für einen erfolgreichen Start.Attraktive Vergütung und Entwicklungsmöglichkeiten.Unsere WerteVerlässlichkeit: „Wir halten, was wir versprechen – für Kunden und Team.“Klare Strukturen: „Definierte Prozesse und klare Zuständigkeiten.“Teamgeist: „Gemeinsam erfolgreich durch Zusammenarbeit und Unterstützung.“

Are you an organizational talent with a keen eye for details and a passion for efficient processes?In this role, you will support the management team with administrative and organizational tasks, ensuring clear processes and acting as the right hand to the executives. Take on responsibilities, work in a structured manner, and become part of a team that values reliability, clear structures, and team spirit.Your ResponsibilitiesAssist the management with daily operations.Coordinate appointments, travel arrangements, and meetings.Prepare presentations, reports, and minutes of meetings.Serve as a liaison between management and teams.Monitor and track projects and deadlines.What We Offer YouA strong team and clear structures.Modern digital tools for more efficient work.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive compensation and opportunities for growth.Our ValuesReliability: “We deliver on our promises – to clients and team members.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Success through collaboration and support.”

Are you an organizational talent with an eye for detail and a passion for efficient processes?In this pivotal role, you will provide comprehensive support to the management team, handling administrative and organizational tasks, ensuring smooth operations, and acting as the right hand to senior leadership. Take ownership, work methodically, and become part of a team that values reliability, clear structures, and teamwork.Key ResponsibilitiesAssist management in daily operations.Coordinate appointments, travel, and meetings.Prepare presentations, reports, and meeting minutes.Serve as a liaison between management and teams.Monitor and track projects and deadlines.What We OfferA strong team and clear structures.Modern digital tools for more efficient work.Regular training and professional development opportunities.A structured onboarding program for a successful start.Attractive compensation and career development opportunities.Our ValuesReliability: “We deliver on our promises – to clients and the team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Succeeding together through collaboration and support.”

Are you an organizational talent with an eye for detail and a passion for efficient processes?In this role, you will assist the management with administrative and organizational tasks, ensuring clear workflows and acting as the right hand to the leadership team. Take on responsibilities, work in a structured manner, and become part of a team that values reliability, clear structures, and teamwork.Your ResponsibilitiesSupporting management in daily operations.Coordinating appointments, travel, and meetings.Creating presentations, reports, and minutes.Acting as an interface between management and teams.Monitoring and tracking projects and deadlines.What We OfferA strong team and clear structures.Modern digital tools for more efficient working.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive remuneration and development prospects.Our ValuesReliability: “We deliver on our promises – for customers and the team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Successful together through collaboration and support.”

Are you an organizational talent with a keen eye for detail and a passion for efficient processes?In this role, you will assist the management team with administrative and organizational tasks, ensuring smooth operations and acting as the right hand of the leadership. Take responsibility, work in a structured manner, and become part of a team that values reliability, clear structures, and teamwork.Your ResponsibilitiesSupport management in daily operations.Coordinate appointments, travel, and meetings.Prepare presentations, reports, and minutes.Act as a liaison between management and teams.Monitor and track projects and deadlines.What We Offer YouA strong team with clear structures.Modern digital tools for more efficient work.Regular training and professional development.A structured onboarding program for a successful start.Attractive compensation and development opportunities.Our ValuesReliability: “We deliver on our promises - to clients and our team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Achieving success together through collaboration and support.”

Are you a talented organizer with an eye for detail and a passion for efficient processes?In this role, you will assist the management in administrative and organizational tasks, ensuring smooth operations and acting as the right hand to the leadership team. Take on responsibilities, work methodically, and become part of a team that values reliability, clear structures, and teamwork.Your ResponsibilitiesSupport the management in daily operations.Coordinate appointments, travel, and meetings.Prepare presentations, reports, and minutes.Act as a liaison between management and teams.Monitor and follow up on projects and deadlines.What We Offer YouA strong team with clear structures.Modern digital tools for more efficient work.Regular training and development programs.A structured onboarding program for a successful start.Attractive compensation and opportunities for growth.Our ValuesReliability: “We deliver on our promises – for customers and the team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Successful together through collaboration and support.”

Are you an organizational talent with a keen eye for detail and a passion for efficient processes?In this role, you will assist the management team with administrative and organizational tasks, ensuring smooth operations, and being the right hand of the leadership. Take on responsibility, work in a structured manner, and become part of a team that values reliability, clear structures, and teamwork.Your ResponsibilitiesSupport the management in daily operations.Coordinate appointments, travel, and meetings.Prepare presentations, reports, and minutes.Act as a liaison between management and teams.Monitor and track projects and deadlines.What We Offer YouA strong team and clear structures.Modern digital tools for more efficient work.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive compensation and growth opportunities.Our ValuesReliability: “We deliver on our promises – for customers and the team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Achieving success together through collaboration and support.”

Join our dynamic team at felixrippl as an Executive Assistant to Management. In this full-time role, you will directly support our management team by handling a variety of tasks that ensure smooth operations. Your responsibilities will include managing schedules, organizing meetings, and facilitating communication among team members.We are looking for a proactive individual with excellent organizational skills and the ability to thrive in a fast-paced environment. A keen eye for detail and strong communication skills in both English and German are essential.

AHS Properties is a distinguished leader in the luxury real estate market, dedicated to creating exquisite living spaces that embody elegance and sophistication. We are currently on the lookout for an Assistant Vice President of Interior Design Execution to enhance our esteemed design team. This pivotal role involves managing the execution phase of our interior design projects, ensuring that our vision for extraordinary spaces is executed with both precision and creativity. You will collaborate closely with senior management, lead the execution team, and engage with various stakeholders to bring our upscale designs to fruition.Key Responsibilities1. Leadership in Interior Design ExecutionOversee the comprehensive execution phase of interior design projects, guaranteeing that concepts are realized as premium-quality finished spaces.Guide teams of interior designers and site-execution specialists, providing mentorship and direction.Conduct regular site visits to assess progress, materials, craftsmanship, and adherence to design intent.2. Coordination with Vendors and ContractorsFacilitate collaboration with contractors, consultants, suppliers, and specialized vendors to ensure exceptional craftsmanship and timely deliveries.Review and approve materials, finishes, FF&E, mock-ups, and samples to uphold AHS’s ultra-luxury standards.3. Management of Project StakeholdersWork closely with project managers, architects, and multidisciplinary teams to address execution challenges.Prepare and manage project documentation, including specifications, schedules, budgets, and progress reports.Coordinate client and senior leadership meetings to align expectations and review project milestones.4. Quality Control and ComplianceImplement stringent quality-control measures throughout all design and construction phases.Ensure compliance with building codes and safety regulations.

Join a leading company in the White Wood, Plywood, and Construction Materials Trading industry as an Accounts & Administration Executive.This position is based in Dubai and is focused on managing daily accounting functions alongside back-office administrative tasks.As an ideal candidate, you will have practical accounting experience in the UAE, excellent documentation skills, and the capability to assist in both financial record management and office coordination.

Are you an organizational talent with a keen eye for detail and a passion for efficient processes?In this role, you will support the management in administrative and organizational tasks, ensuring clear processes and acting as the right hand to the leadership team. Take on responsibility, work systematically, and become part of a team that values reliability, clear structures, and teamwork.Your ResponsibilitiesAssist management in daily operations.Coordinate appointments, travel, and meetings.Prepare presentations, reports, and minutes.Serve as a liaison between management and teams.Monitor and track projects and deadlines.What We Offer YouA strong team and clear structures.Modern digital tools for more efficient work.Regular training and development opportunities.A structured onboarding program for a successful start.Attractive compensation and development opportunities.Our ValuesReliability: “We deliver on our promises – for our customers and our team.”Clear Structures: “Defined processes and clear responsibilities.”Team Spirit: “Successful together through collaboration and support.”

JOB SUMMARY:The Property Executive plays a crucial role in delivering exceptional administrative and operational support for the management of our diverse residential, commercial, and retail property portfolio. This position emphasizes the complete leasing cycle, tenant relationship management, and ensuring absolute compliance with the regulations set forth by the Dubai Land Department (DLD) and RERA standards.RESPONSIBILITIES:Leasing & Revenue ManagementLeasing Cycle: Oversee the comprehensive leasing process, which includes property showings, lead qualification, and negotiation of lease terms, all under the guidance of the Portfolio Manager.Tenancy Renewals: Actively manage the renewal schedule; reach out to tenants 90 days prior to lease expiry to negotiate terms in alignment with the RERA Rental Index.Inventory Management: Maintain a precise and updated availability list across the portfolio to reduce vacancy durations and meet occupancy targets.Move-in/Move-out: Organize and conduct inspections for