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Executive Secretary

ConaresDubai, Dubai, United Arab Emirates
On-site Full-time

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Experience Level

Experience

Qualifications

Requirements:Degree in Business Administration or a related field. Proven experience as an executive secretary or in a comparable administrative role. Proficiency in MS Office, ERP Software, and Social Media Platforms. Comprehensive knowledge of office management and basic accounting procedures, along with industry-specific terminology. Familiarity with basic research methods and reporting techniques. Exceptional organizational and time-management skills. Excellent communication and negotiation abilities. Fluency in German or Dutch is required.

About the job

Join our dynamic team at Conares as an Executive Secretary. In this pivotal role, you will provide essential support to our senior executives by efficiently managing their schedules and executing various administrative tasks to ensure seamless operations.

Key Responsibilities:

  • Maintain accurate records of tasks and follow-ups, ensuring timely execution.
  • Screen and manage phone calls, directing them as necessary.
  • Organize the executive’s agenda, including planning schedules, appointments, and meetings.
  • Participate in meetings, take minutes, and ensure action items are followed up.
  • Handle and prioritize all incoming and outgoing correspondence.
  • Coordinate travel arrangements for executives.
  • Safeguard confidential documents and ensure their security.
  • Organize both electronic and paper records for easy access.
  • Conduct research and prepare presentations or reports as required.
  • Manage the executive’s social media profiles.
  • Coordinate and oversee special projects as assigned by executive management.

About Conares

Conares is a leading manufacturer in the UAE, known for its commitment to quality and innovation. Our dynamic work environment fosters growth and collaboration, making us a preferred employer in the region.

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