Executive Assistant at David AI | San Francisco

Liquid AI, a spin-off from MIT's CSAIL, develops AI systems designed to run efficiently on standard CPUs. The team emphasizes low latency, minimal memory consumption, and strong reliability. Liquid AI works with major players in consumer electronics, automotive, life sciences, and financial services, and is expanding its team as the company grows. Role overview The Executive Assistant supports the C-suite and executive leadership at Liquid AI's San Francisco office. This position serves as a central point for keeping leaders aligned and informed across Go-To-Market, Product, and Engineering. The Executive Assistant ensures smooth information flow between meetings, decisions, and teams, and also coordinates events and partner visits at the office. What makes a strong candidate Information hub: Tracks project status, decisions, and commitments across different functions. Responds to inquiries directly or knows how to find accurate answers. Proactive planning: Reviews upcoming meetings, identifies preparation gaps, flags conflicts, and ensures materials are ready ahead of time. Clear communication: Liaises with external partners, delivers concise updates to technical leaders, and manages follow-ups across teams. Adaptability: Navigates shifting priorities, changing schedules, and new workstreams with resilience and flexibility. Key responsibilities Serves as the operational backbone for senior leaders by tracking action items, maintaining continuity between meetings, and keeping details organized. Manages complex and dynamic calendars, evaluates meeting requests, aligns schedules with strategic priorities, and protects time for high-impact work. Maintains visibility into cross-functional workstreams, providing leadership with relevant context without requiring them to seek updates. Oversees logistics and preparation for partner and customer visits, ensuring a welcoming and effective experience at the San Francisco office.

About Liquid AIFounded as a spinoff of MIT CSAIL, Liquid AI specializes in developing versatile AI systems designed for optimized performance across various deployment platforms, from data center accelerators to on-device hardware. Our commitment to low latency, minimal memory consumption, privacy, and reliability sets us apart. We collaborate with enterprises in sectors such as consumer electronics, automotive, life sciences, and financial services. As we experience rapid growth, we seek remarkable talent to join our journey.The OpportunityAs we establish our solutions architecture function from the ground up, you will play a pivotal role as one of our inaugural Solutions Architects. Collaborating closely with the Head of Solutions Architecture and the go-to-market organization, you will manage customer engagements from inception to completion.Our models are specifically engineered for environments constrained by memory, latency, and power, encompassing edge devices, mobile applications, embedded systems, and on-premises infrastructure where traditional models cannot operate. You will engage with this boundary daily.Our clientele ranges from AI-native startups to established enterprises venturing into AI for the first time. Your mission is to bridge the gap between our models' capabilities and customers' expectations, delivering on that promise from technical validation through to go-live.

About Liquid AIBorn from the innovative environment of MIT CSAIL, Liquid AI develops cutting-edge general-purpose AI systems that operate seamlessly across various deployment environments—from data center accelerators to on-device hardware. Our solutions prioritize low latency, minimal memory consumption, privacy, and reliability. We collaborate with leading enterprises in sectors such as consumer electronics, automotive, life sciences, and financial services. As we experience rapid growth, we are eager to welcome exceptional talent to our dynamic team.The OpportunityJoin us in establishing the product function that will transform Liquid AI's technological advancements into scalable, repeatable solutions for enterprise clients. As a key member of our Product team, you will work closely with technical leaders to define, package, and launch AI solutions that meet market needs. This role requires daily collaboration with ML engineers, GTM leaders, and enterprise customers to understand the value of our technology and effectively deliver it. This position offers significant ownership, allowing you to treat your solution area like your own startup within our organization.What We're Looking ForWe are seeking an individual who embodies the following qualities:Customer Obsession: Prioritizes understanding customer needs through direct feedback rather than assumptions.Self-Direction: Takes initiative to dive deep into problems without prompting, and is comfortable navigating uncertainty to propose effective solutions.Technical Fluency: Engages confidently with ML engineers and researchers, understanding the complexities of deploying AI systems in real-world applications.Founder Mentality: Treats their solution area as a startup, owning outcomes across various functions, from technical architecture to go-to-market strategies.The WorkOversee one or more go-to-market ready solutions from inception to scalable customer deployment.Analyze customer interactions to extract insights and identify productization opportunities.Collaborate with ML and inference teams to develop tools that streamline implementation.Define Ideal Customer Profiles (ICPs), pricing strategies, and packaging for scalable solutions.Partner with GTM teams to enhance outbound sales efforts around productized offerings.

Liquid AI, a company spun out of MIT CSAIL, develops general-purpose AI systems designed for efficiency, privacy, and reliability across a wide range of platforms. The team partners with enterprises in fields such as consumer electronics, automotive, life sciences, and financial services. As Liquid AI expands, the company is seeking new team members to help shape the direction of AI technology. Role overview This Product Marketing Manager position is the first of its kind at Liquid AI and reports directly to the VP of Marketing in San Francisco. The role bridges product development, communications, and go-to-market planning. The Product Marketing Manager will play a key part in ensuring Liquid AI’s innovations reach the right audiences and will help establish the foundation for future marketing initiatives. Success in this position requires a strategic mindset, the ability to understand complex technical products, and an understanding of both enterprise clients and technical users. Adaptability and a willingness to build new processes from the ground up are important for this role. What matters at Liquid AI Builder: Uses modern AI tools (including Claude Code) for content creation, campaign management, and prototyping. Able to create demos or proofs-of-concept for launches and sales, and guide others in these areas. Translator: Communicates complex technical details in clear, credible ways for the market. Knows when to consult engineering for more information before a launch and balances immediate needs with long-term planning. Operator: Establishes repeatable systems such as kickoffs, briefs, and retrospectives, rather than focusing only on one-off projects. Cross-functional collaborator: Works effectively with product, go-to-market, communications, and sales teams to drive campaigns across multiple channels. Networker: Brings recommendations for tools, contractors, and agencies to help scale marketing and communications. Comfortable working with AI tools and freelancers. Main responsibilities Lead competitive analysis and market research to refine Liquid AI’s positioning and identify new growth opportunities. Collaborate with cross-functional teams to develop and execute product marketing strategies.

About Liquid LabsAt Liquid AI, research has always been at the forefront of our mission. Liquid Labs serves as a dedicated internal research accelerator, facilitating groundbreaking advancements in the development of intelligent, personalized, and adaptive machines.Our roots extend back to MIT CSAIL, where pioneering work on Liquid Neural Networks established a new category of efficient sequence-processing architectures. This research laid the groundwork for our Liquid Foundation Models (LFMs), which are scalable, multimodal models designed for real-world applications in resource-constrained settings.In Liquid Labs, we continue this legacy by advancing the realm of efficient, adaptive intelligence through both fundamental research and practical engineering efforts.We collaborate closely with Liquid’s core foundation model and systems teams to turn theoretical concepts into deployable capabilities, setting the stage for a new era of powerful and efficient intelligent systems.About The Role:As a Research Engineer at Liquid Labs, you will be part of a dynamic, high-impact team pushing the boundaries of adaptive intelligence. You will be responsible for designing and implementing innovative architectures, training methodologies, and inference strategies to expand the potential of efficient AI.Your work will blend research and engineering, as you translate scientific concepts into functional systems, publish findings that advance the field, and deploy solutions that redefine what is achievable.While we prefer candidates from San Francisco and Boston, we welcome applications from other locations within the United States.

About Liquid AIFounded as a spin-off from MIT CSAIL, Liquid AI specializes in creating versatile AI systems designed for optimal performance across various deployment platforms, including data center accelerators and on-device hardware. Our technology emphasizes low latency, minimal memory consumption, privacy, and dependability. We collaborate with leading enterprises in sectors such as consumer electronics, automotive, life sciences, and financial services. As we experience rapid growth, we are on the lookout for exceptional talent to join our team.The OpportunityThe Data team at Liquid AI drives the development of our Liquid Foundation Models, focusing on pre-training, vision, audio, and emerging modalities. With the stagnation of public data sources, the effectiveness of our models increasingly relies on specially curated datasets. We are seeking engineers with a machine learning mindset who can efficiently gather, filter, and synthesize high-quality data at scale.At Liquid AI, we regard data as a research challenge rather than an infrastructural issue. Our engineers conduct experiments, design ablations, and assess how data-related decisions impact model quality. We will align you with a team where you can experience rapid growth and make a significant impact, be it in pre-training, post-training reinforcement learning, vision-language, audio, or multimodal applications.While we prefer candidates in San Francisco and Boston, we are open to considering other locations.What We're Looking ForWe are in search of a candidate who:Thinks like a researcher and executes like an engineer: You should be able to formulate hypotheses, conduct experiments, and evaluate results. Our engineers produce research-level code while our researchers implement production systems.Learns quickly and adapts: You will be working in rapidly evolving modalities, so the ability to quickly grasp new domains and thrive in ambiguity is essential.Prioritizes data quality: We hold data quality in high regard; tasks such as filtering, deduplication, augmentation, and evaluation are key responsibilities, not afterthoughts.Solves problems autonomously: Data engineers operate within training groups (pre-training and multimodal). While collaboration is crucial, we expect ownership and self-direction.The WorkDevelop and maintain data processing, filtering, and selection pipelines at scale.Establish pipelines for pretraining, midtraining, supervised fine-tuning, and preference optimization datasets.Design synthetic data generation systems utilizing large language models (LLMs), structured prompting, and domain-specific generative techniques.

About Liquid AIFounded as a spin-off from MIT CSAIL, Liquid AI specializes in the development of versatile artificial intelligence systems optimized for performance across various deployment environments, ranging from data center accelerators to on-device hardware. Our focus on low latency, minimal memory consumption, privacy, and reliability allows us to partner effectively with enterprises in sectors such as consumer electronics, automotive, life sciences, and financial services. As we experience rapid growth, we are eager to welcome talented individuals who can contribute to our mission.The OpportunityThis unique position places you at the forefront of advanced foundation models and their practical applications. You will oversee post-training projects from start to finish for some of the world’s leading enterprises, while also playing a vital role in the ongoing development of Liquid’s core models.In this role, you will not have to choose between impactful customer work and foundational development; instead, you will enjoy deep involvement in both. You will have significant influence over how models are adapted, assessed, and deployed, directly contributing to the enhancement of Liquid’s post-training capabilities.If you are passionate about data integrity, evaluation processes, and ensuring that models perform effectively in real-world scenarios, this is your chance to redefine the standards of applied AI at a foundation-model company.What We're Looking ForWe seek an individual who:Takes ownership: You will lead post-training initiatives from customer requirements to delivery and evaluation.Thinks end-to-end: You will connect the dots across data generation, training, alignment, and evaluation as a cohesive system.Is pragmatic: You prioritize model quality and customer satisfaction over theoretical publications.Communicates clearly: You can interpret customer needs and effectively communicate with internal technical teams, providing constructive feedback when necessary.The WorkServe as the technical lead for post-training engagements with enterprise clients.Translate client requirements into actionable post-training specifications and workflows.Design and implement data generation, filtering, and quality assessment methodologies.Conduct supervised fine-tuning, preference alignment, and reinforcement learning processes.Create task-specific evaluations, analyze outcomes, and integrate insights back into core post-training workflows.

Join the Innovative Team at Liquid AIFounded as a spin-off from MIT’s CSAIL, Liquid AI is at the forefront of developing cutting-edge AI systems that operate seamlessly across various platforms, including data center accelerators and on-device hardware. Our technology is designed to ensure low latency, efficient memory usage, privacy, and reliability. We collaborate with leading enterprises in sectors such as consumer electronics, automotive, life sciences, and financial services as we rapidly scale our operations. We are seeking talented individuals who are passionate about technology and innovation.Your Role in Our TeamAs a GPU Performance Engineer, your expertise will be critical in enhancing our models and workflows beyond the capabilities of standard frameworks. You will be responsible for designing and deploying custom CUDA kernels, conducting hardware-level profiling, and transforming research concepts into production code that yields tangible improvements in our pipelines (training, post-training, and inference). Our dynamic team values initiative and ownership, and we are looking for a candidate who thrives on tackling complex challenges related to memory hierarchies, tensor cores, and profiling outputs.While San Francisco and Boston are preferred, we welcome applications from other locations.

About Liquid AIOriginating from MIT CSAIL, Liquid AI specializes in creating versatile AI systems that operate efficiently across various platforms, from data center accelerators to on-device hardware, focusing on low latency, minimal memory consumption, privacy, and dependability. Our collaborations extend across industries including consumer electronics, automotive, life sciences, and financial services. As we undergo rapid expansion, we are on the lookout for outstanding individuals to join our journey.The OpportunityThe Vision-Language Models (VLM) team is dedicated to developing cutting-edge vision-language models that function seamlessly on devices, adhering to stringent latency and memory requirements without compromising quality. Having already launched four premier models, we are excited about what lies ahead.This team is responsible for the complete VLM pipeline, encompassing research on novel architectures, training algorithms, data curation, evaluation, and deployment. You will be part of a dedicated, hands-on team that directly engages with models and works closely with our pretraining, post-training, and infrastructure teams. Your success will be gauged by the performance of the models we deliver.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

Join AfterQuery, an innovative research lab at the forefront of artificial intelligence exploration. We focus on pioneering new datasets and experimentation that fuel the development of next-generation foundation models. Our clientele consists of major AI laboratories at the cutting edge of technology. Supported by esteemed investors and an exceptional founding team, we lead the charge in AI innovation and human data creation.Why You Should Join Us?Contribute to a company that is shaping the future of AI.Collaborate with an outstanding founding team with experience from top technology and finance organizations.Seize the unique opportunity to support and enhance our operations alongside the founding team.Enjoy competitive compensation and significant opportunities for personal and professional growth.Your ResponsibilitiesOversee executive calendars, manage scheduling, and ensure effective coordination.Facilitate meetings with internal teams, partners, and clients, ensuring all materials are prepared and follow-ups are completed.Assist founders with various administrative, operational, and organizational tasks to enhance overall efficiency.Support the coordination of company communications, documentation, and internal processes.Manage logistics for company events, meetings, and conferences.Oversee and manage administrative workflows and operational tasks across the team.Ensure seamless day-to-day operations by proactively identifying and addressing administrative needs.What We’re Looking For2–5 years of experience in executive assistance, operations, administrative support, or a comparable role (startup or tech experience is a significant advantage).Exceptional organizational skills with the capability to prioritize multiple tasks in a dynamic environment.Strong communicator with a proven track record of coordinating across teams and stakeholders.Demonstrated ability to efficiently manage schedules, logistics, and administrative processes.Must be based in the US (candidates from other countries will not be considered), preferably on the West Coast (CA, WA, OR, NV).Ability to work remotely while adhering to Pacific Standard Time (PST) hours.

Join Simple AI as a Founding Account ExecutiveAt Simple AI, we are pioneering cutting-edge voice AI technology to revolutionize enterprise communication. Our advanced voice agents empower renowned companies like DoorDash, xAI, and Omaha Steaks to streamline their phone operations—from customer support to order processing and lead qualification. With rapid revenue growth, we are excited to welcome our inaugural Account Executive to drive our sales efforts and secure impactful deals. Our team thrives in our San Francisco office, where we work collaboratively five days a week, fueled by our passion for the transformative power of AI.Simple AI is proudly supported by esteemed investors and industry leaders such as Y Combinator, Massive Tech Ventures, Michael Seibel (Twitch co-founder), Jared Friedman (Scribd), Alexandr Wang (Scale AI), Matt Van Horn (June Oven and Lyft), Suhail Doshi (Mixpanel), JJ Fliegelman (WayUp), and Scott Wu (Cognition).Meet Our FoundersThe visionary founders, Catheryn Li and Zach Kamran, originated from successful software projects at Y Combinator, where they delivered innovative products for fellow YC founders, including the co-founder matching platform. Catheryn’s background features roles at Instagram and Facebook, complemented by her dual degrees in mathematics and computer science from MIT. Zach holds a degree in computer science and statistics from the University of Chicago and has led software initiatives at PEAK6. Together, they have cultivated a dynamic team of eight and are on a trajectory for rapid growth.What We ProvideAttractive salary and equity packageGenerous employee equity termsCentral San Francisco office locationComprehensive health, dental, and vision insuranceComplimentary lunch and dinner at the officeFree Uber rides home after 8:30 PMRegular team-building events and offsite retreatsQualifications Required2 to 6 years of experience in B2B SaaS sales, with a focus on mid-market or enterprise deals.Proven track record of consistently achieving or surpassing sales quotas.Exceptional skills in discovery, presentation, and negotiation.Ability to articulate the business value of technical products clearly and persuasively.Strong sense of ownership and motivation.

About RhythmsAt Rhythms, we are pioneering an innovative AI business execution system designed to make enterprises truly AI-native. This transformation redefines how organizations operate, execute, and scale their operations.Founded by successful entrepreneurs behind Chronus (acquired by PE) and Ally.io (acquired by Microsoft), we have secured a $26M seed funding round from esteemed investors including GreenOaks, Madrona, and Accel. Our achievements have been recognized by GeekWire, awarding us the 2024 Deal of the Year and nominating us as a finalist for the 2025 AI Innovation of the Year.Our platform revolutionizes the path to AI-native operations by seamlessly linking strategic planning and OKRs with daily execution and real-time progress tracking. Utilizing a multi-agent AI architecture, we integrate with tools like Slack, Teams, Jira, and Linear to automate workflows, provide predictive insights, mitigate risks, and enhance organizational memory that adapts and improves over time. Our enterprise clients trust us for delivering reliable agentic AI solutions essential for their key business processes.The RoleWe are seeking an Executive Assistant to collaborate closely with our CEO and co-founder. In this pivotal role, you will serve as the operational backbone, ensuring the CEO remains effective and the company operates seamlessly.Your responsibilities will encompass managing the CEO's calendar, communications, and operational processes while engaging in strategic initiatives that significantly influence business success—from coordinating hiring efforts to optimizing company operations and preparing for customer meetings. You will treat the CEO's time as the company's most precious resource, safeguarding it with utmost diligence.This position offers a high degree of trust and autonomy. You will gain insights into all facets of the business—product, strategy, customer relations, and hiring—and leverage this knowledge to anticipate needs proactively.

Join us as an Executive Assistant in our vibrant Dogpatch neighborhood in San Francisco!At Giga, we are pioneering the development of AI agents that are relied upon by the foremost B2C companies globally. Our innovative solutions empower industry leaders such as DoorDash to manage their most intricate support and operational workflows across voice, chat, and email channels.Having successfully raised $61M in a Series A funding round, Giga is on an ambitious trajectory with several esteemed customers. We are committed to revolutionizing customer experience through real-time AI agents capable of understanding emotions, resolving issues instantaneously, and scaling operations for the largest enterprises worldwide.This is a thrilling moment for Giga, as we aim to establish ourselves as the premier AI platform for enterprise automation, driven by our cutting-edge voice superintelligence. To achieve our bold vision, we are looking for exceptional engineers to join our team.Our work impacts millions daily, providing our engineers with the autonomy to make a significant difference. This is a unique opportunity to be part of a company with visionary founders and a clear path to becoming a generational enterprise.If you resonate with our mission and are eager to contribute, we encourage you to apply!About the RoleAs the Executive Assistant, you will be the executive's go-to partner, overseeing time management, information flow, and logistics, ensuring that critical tasks progress seamlessly.This position is a career support role that fuses executive assistance with effective communication and diligent follow-through. You will master calendar management, inbox organization, travel arrangements, prepare meetings, draft clear communications, and ensure commitments are met.Who You AreYou possess experience supporting executives in dynamic, high-pressure environments (such as VC-backed startups, venture capital firms, or leading consulting agencies) and bring a sense of urgency, professionalism, and discretion from day one.Your organizational skills are exceptional, and you excel at clear writing and reliable follow-through.You are confident in representing the executive office both internally and externally.Ideal backgrounds include:Experience in fast-paced, high-stakes environments

Join the Revolution in Molecular Diagnostics!At BillionToOne, we are on a mission to transform the healthcare landscape. Our innovative team is dedicated to developing groundbreaking diagnostics that are accessible to everyone. We cultivate a culture of transparency, trust, and collaboration, ensuring that every team member's voice is heard. Our goal is not just to improve existing products; we strive to create solutions that are exponentially better. Our talented scientists, engineers, and sales professionals are united by a common vision: to change the standard of care in prenatal and cancer diagnostics. If you are passionate about making a significant impact in precision medicine and are driven by purpose, we want you on our team!We are actively seeking a dynamic Oncology Account Executive based in San Francisco (South). This role requires a blend of scientific and clinical expertise to drive sales for our oncology portfolio, particularly our Northstar Liquid biopsy products. You will be responsible for building and nurturing relationships with oncologists and other professionals in the cancer care community, while achieving sales targets in your designated territory. This is a field-based position reporting directly to the Regional Manager - Oncology.

Join Clipbook: Transforming Communication for LeadersAt Clipbook, we are on a mission to revolutionize the way leaders engage with the world. As the leading provider of vertical AI solutions in the $100 billion communications, public relations, and public affairs industries, we have rapidly ascended to become the largest AI player in this sector since our inception in 2023. Our growth is supported by prominent investors, including Mark Cuban, who co-led our initial funding round.Here's a glimpse into our journey:We achieved our first million in Annual Recurring Revenue (ARR) through bootstrapping and reached profitability before securing a $3.3 million seed investment last year.We are experiencing over 10% month-over-month growth and are projected to quadruple our ARR this year.Our clientele includes over 200 esteemed organizations, such as the Boston Consulting Group, Weber Shandwick, StockX, and numerous government agencies nationwide.Your Role:Office of the CEO (70-80% of your time)Act as the essential right hand to the CEO, overseeing a dynamic team of approximately 16 staff members.Manage all operational aspects of the CEO’s office, including scheduling, correspondence, and client follow-ups.Occasionally handle personal administrative tasks as required.Clipbook Operations (10-20% of your time)Assist with a variety of administrative and back-office tasks, including payroll, finance, and coordination with legal and accounting professionals.Lead and manage special projects for the CEO related to sales, growth, client delivery, and business operations.This position suits you if:You flourish in fast-paced environments and excel at creating order from the inherent chaos of a startup.You are detail-oriented and ensure that nothing slips through the cracks.You pride yourself on your responsiveness across various communication channels (email, call, text, Slack).You possess strong execution skills, a proactive mindset, and are eager to collaborate with a passionate startup team.

About Gumloop Gumloop builds AI automation tools for enterprises, making it possible for teams to automate tasks without engineering backgrounds. The platform lets users create and deploy AI agents that work across many integrations. Agents: Conversational AI assistants that use integrations and workflows to handle open-ended tasks. These agents can be configured for platforms like chat UIs, Slack, and Microsoft Teams. Workflows: Visual, drag-and-drop automations connect operations such as API calls or emails. These workflows support repeatable, deterministic tasks triggered by different events. Gumstack: Enterprise hosting that gives organizations visibility and control over AI operations, including model management and security policy enforcement. Backed by $70M from investors including Benchmark and Y Combinator, Gumloop is growing quickly. Teams from companies like Gusto and Shopify already use the platform for real-world automation. Role Overview: Executive Assistant to the CEO This San Francisco-based role supports Max, Gumloop's CEO, by keeping his focus on the highest priorities and helping the team operate smoothly. The Executive Assistant will work onsite at the San Francisco office. Success in this position comes from taking initiative, owning responsibilities, and staying adaptable as company needs shift. Key Responsibilities Manage the CEO's calendar, email, and scheduling to align with strategic goals. Coordinate meetings inside and outside the company, including preparing materials and tracking follow-ups. Help track and communicate project statuses across teams. Handle a range of administrative tasks to keep operations running smoothly for the CEO.

About the Role:Join Paraform as an Executive Assistant, where you will play a pivotal role in supporting our CEO and CTO during an exciting growth phase. This position is perfect for an individual with over 5 years of experience working alongside senior executives, adept at thriving in dynamic environments, and committed to ensuring that complex, high-pressure days proceed without a hitch.As the backbone of our leadership team, you will expertly manage calendars, emails, and logistics, proactively anticipating needs and creating the necessary space for our executives to concentrate on expanding and enhancing the business.What You’ll Do:Oversee intricate calendar management and scheduling for the CEO and CTO, coordinating with both internal and external stakeholders.Manage inbox triage and correspondence, ensuring that priorities are addressed and no details fall through the cracks.Assist with light office management and daily operational requirements.Support various special projects and urgent requests as they arise.Serve as a reliable partner, demonstrating proactivity, meticulous attention to detail, and the ability to remain composed under pressure.What We’re Looking For:A minimum of 5 years of experience as an Executive Assistant.Outstanding organizational abilities and keen attention to detail.Strong judgment and discretion, particularly in handling sensitive information.A proactive and resourceful attitude, with a readiness to take initiative.Comfort with the fast-paced, high-growth atmosphere of a startup.If you enjoy working behind the scenes to facilitate smooth operations and wish to have a significant impact by supporting leadership in a rapidly growing organization, we would love to hear from you.Benefits:Competitive CompensationComprehensive Healthcare CoverageCommuter StipendCatered Lunch and Dinner On-SiteGym Membership401k PlanFlexible Paid Time OffAbout Paraform:Paraform is revolutionizing one of the largest and most fragmented markets worldwide: hiring. We aim to modernize and streamline the hiring process to connect employers with the best talent efficiently.

At Exa, we are revolutionizing the search landscape with our cutting-edge AI search engine, designed to surpass the capabilities of Google for power users. Our mission is to empower individuals to uncover information that is otherwise inaccessible: https://exa.ai/websetsBased in San Francisco, our team of approximately 80 talented individuals hails from prestigious institutions such as Harvard, MIT, Google, and Apple. Recently, we secured a Series B funding round led by Benchmark, propelling us forward in our quest to build the most intelligent search engine known to date.We are currently seeking a dedicated Executive Assistant to join our San Francisco office and provide vital support to our C-suite and team operations.Role OverviewAs an Executive Assistant at Exa, you will play a pivotal role in facilitating seamless operations for our leadership team. You will be tasked with managing schedules, coordinating communications, and ensuring efficient workflows. This dynamic position, characterized by a high degree of trust and variability, requires adaptability and quick problem-solving skills. You will serve as the essential link between our executives, the broader team, and our office environment.This role provides an unparalleled opportunity to gain insight into the inner workings of a rapidly scaling startup, working closely with the CEO and executive team to maximize their impact across the organization. Your responsibilities will include managing calendars, removing obstacles, and ensuring that no detail is overlooked.This position is perfect for someone who thrives in a fast-paced, ambiguous environment, possesses strong agency, and desires a front-row seat to the creation of an iconic company.Key ResponsibilitiesManage Scheduling and Calendar - Oversee the schedules of our founders, anticipating conflicts, safeguarding focus periods, and ensuring smooth daily operations.Handle Executive Communications - Assess the urgency of incoming communications, determining what requires immediate attention and what can be addressed later or managed directly by you.Coordinate Meetings - Manage all aspects of meeting logistics, including scheduling, agenda preparation, follow-ups, and ensuring the right participants are present.Support Senior Recruiting Efforts - Facilitate interview scheduling and logistics for leadership candidates, guaranteeing an exceptional candidate experience.Organize Team Events and Culture Building Activities - From weekly traditions to larger company gatherings, help cultivate a workplace culture that employees appreciate.Enhance Systems and Workflows - Continuously seek improvements in existing processes, with a focus on automation where possible.