Executive Assistant and Office Manager

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

The City of New York is seeking an Executive Assistant to support daily office operations in New York City. This role centers on keeping executive leaders organized and ensuring the office functions efficiently. Key Responsibilities Provide direct support to executive leaders in their daily activities Oversee and coordinate complex calendars and schedules Arrange meetings and manage appointments Facilitate communication across departments Handle sensitive information with care and discretion Requirements Strong organizational abilities Clear, professional communication skills Keen attention to detail Capacity to manage several tasks simultaneously Professionalism and a strong sense of confidentiality

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Join the City of New York as an Executive Assistant to the Commissioner, where you will play a vital role in supporting the Commissioner’s initiatives. This position demands an individual who is proactive, organized, and possesses exceptional communication skills. You will manage schedules, coordinate meetings, and assist with various administrative tasks to ensure the smooth operation of the office.

The City of New York seeks an Executive Assistant to the Commissioner based in New York City. This position supports the leadership team by managing daily schedules, coordinating meetings, and overseeing a range of administrative responsibilities. Role overview This role centers on providing direct administrative support to the Commissioner. Professionalism and discretion are essential, as the work involves sensitive information and frequent interaction with internal and external contacts. Key responsibilities Manage complex calendars and daily schedules for the Commissioner Coordinate and prepare for meetings, including logistics and materials Handle administrative tasks as needed to ensure smooth office operations Requirements Strong organizational skills Ability to work proactively and independently Demonstrated professionalism and discretion in handling confidential matters

The mission of The New York Times is to seek the truth and help people understand the world. Our commitment to independent journalism lies at the core of our operations, driving our world-renowned newsroom to report from nearly 160 countries. We strive to enhance the reader's experience across various formats, including print, audio, and digital platforms. Our business strategy aims to deliver exceptional journalism that our audience values enough to pay for.About the RoleThe Executive Assistant plays a crucial role in maintaining an effective and efficient office for the Chief Executive Officer (CEO). This position involves representing the CEO both internally and externally, ensuring that the professional standards of the office are upheld. You will provide essential administrative support while serving as a strategic partner to the CEO and the Chief of Staff (COS), contributing to the overall success of the organization.This is an on-site position at our New York City headquarters, directly reporting to the CEO.

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at runlayer. In this role, you will provide comprehensive support to our executive team, ensuring efficient operations and seamless communication across various departments. Your responsibilities will include managing schedules, organizing meetings, and facilitating project coordination.

The City of New York seeks a First Executive Assistant District Attorney to support the District Attorney's office in New York City. This role centers on keeping daily operations organized and ensuring information flows smoothly among staff and external contacts. What you will do Manage a variety of administrative tasks for the District Attorney and office staff Coordinate schedules, arrange meetings, and oversee calendars Assist legal teams by preparing case materials and handling documentation Facilitate communication within the office and with outside parties Act as a liaison to external stakeholders when required What we look for Strong organizational skills Keen attention to detail Ability to maintain clear communication across teams Location This position is based in New York City.

Join DualEntry as an Executive AssistantFounded in 2024, DualEntry is rapidly establishing itself as a leader in the AI-driven financial technology sector. We are at the forefront of transforming finance with our innovative AI-native ERP solutions, designed to streamline processes and enhance efficiency for accounting teams across the globe.As the Executive Assistant to the CEO, you will play a pivotal role in maximizing the CEO's effectiveness, ensuring optimal execution of company initiatives, and keeping our operations running smoothly at an accelerated pace.This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to excellence.

Join the Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) as an Executive Assistant to the First Deputy Executive Director of Technology Operations. This role offers a dynamic environment where you will utilize your independent judgment to support the Executive Division. Your responsibilities will include:- Managing complex clerical tasks with confidentiality, including scheduling appointments and maintaining the Executive Director’s Outlook calendar.- Drafting and editing correspondence with precision and adherence to agency formats.- Assisting in program planning by researching issues and proposing solutions to enhance management’s ability to achieve regulatory goals.- Acting as a liaison between multiple agencies to facilitate effective communication and collaboration.- Coordinating recruitment activities, including scheduling interviews and tracking onboarding processes.- Greeting and directing visitors to agency offices, ensuring a welcoming atmosphere.- Overseeing onboarding/offboarding paperwork and maintaining team organization charts.- Monitoring supplies and maintaining an organized filing system.- Engaging in special projects as needed and developing project management metrics.- Utilizing MS Project proficiently for tracking and reporting.We seek candidates with excellent communication skills and a strong proficiency in Microsoft products.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

LISC is one of the largest community development organizations in the United States, dedicated to building vibrant and resilient communities across the nation. By collaborating closely with residents and partners, LISC aims to bridge gaps in health, wealth, and opportunity, empowering people and places to thrive. Our efforts include acting as a conduit for grants, loans, and equity, as well as offering technical assistance and capacity building to local organizations that drive community initiatives. Position OverviewLISC is seeking a proactive and organized Development and Communications Executive Assistant to serve as a strategic partner to both the Development and Communications teams. This role is essential in enhancing internal operations and allowing leadership to concentrate on high-level strategy, communications, donor engagement, and growth initiatives. The ideal candidate will manage key administrative, operational, and compliance functions, including but not limited to the following:

The City of New York is hiring an Executive Assistant to join the Office of Development. This role centers on supporting the department’s leadership and ensuring daily activities run smoothly and efficiently. Main responsibilities Coordinate and maintain calendars for office leaders Arrange meetings, handling logistics and preparing materials as needed Facilitate clear communication and follow up to keep office operations organized What helps in this role Strong organizational habits Sharp attention to detail A proactive mindset for solving problems as they arise This position is located in New York City.

Access Holdings Management Firm seeks an Office Manager and Executive Assistant based in NYC, NY. This position keeps daily office functions running smoothly while providing direct support to the executive team. The role requires a knack for organization, careful attention to detail, and the ability to juggle multiple priorities. Key responsibilities Oversee daily office operations to maintain efficient workflows Handle scheduling, correspondence, and administrative support for executive leadership Maintain an organized and productive workspace Assist with team coordination and contribute to office projects as needed Requirements Proactive problem-solving skills Strong organizational abilities High attention to detail Comfort managing several tasks at once

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

Role: Membership Operations Coordinator (Executive Assistant to Executive Directors) Location: Hybrid, with preference for New York City Reporting: Directly to Executive Directors, with additional coordination alongside RevOps Role Overview The Membership Operations Coordinator keeps member processes running smoothly at 3imembers. This position supports Executive Directors and select Relationship Directors, covering the full member journey: from first contact and onboarding to engagement and renewal. The role sits at the intersection of administration, revenue operations, and member experience. Key Focus Areas Act as a trusted administrative partner to senior leadership Manage operational details within revenue and member experience systems Impact This coordinator role helps the team work more efficiently, strengthens the accuracy of member data, and ensures every member receives consistent, high-quality service throughout their lifecycle.

Title: Executive Assistant & Office Manager Location: New York City, NY Position Summary: B Capital Group is on the lookout for a proactive and detail-oriented Executive Assistant to deliver exemplary support to our Investment team, specifically to a select group of Partners. In this dual role, you will also assume vital office management tasks within our New York City headquarters. Your primary responsibilities will include managing intricate daily schedules and prioritizing tasks, ensuring the Partners are effectively supported and prepared. Additionally, you will collaborate closely with colleagues across our global offices, working alongside other Executive Assistants and team members on both daily operations and longer-term projects. This position requires you to be in the office four days a week, emphasizing the importance of responsiveness, clear communication, and meticulous attention to detail. Key Responsibilities: Administrative Support Efficiently manage dynamic and complex calendars, understanding business priorities to optimize the team's time and productivity. Organize, schedule, and oversee a variety of internal and external meetings, both on-site and off-site. Coordinate comprehensive domestic and international travel arrangements, anticipating all travel and logistical needs. Prepare materials in advance of meetings and maintain organized files and record-keeping systems, including confidential documents. Process and submit expense reports for Partners in accordance with company procedures. Foster relationships with clients and their assistants to streamline schedules and improve information flow. Assist with occasional personal requests and select external board and leadership commitments. Maintain a high standard of responsiveness, providing timely updates and ensuring alignment through proactive communication. Utilize sound judgment to prioritize requests and independently resolve issues when appropriate. Office Management Act as the primary liaison with on-site workplace services, facilities, security, and IT to ensure smooth daily operations. Manage mail, deliveries, guest registration, and conference room coordination, ensuring an efficient office environment.