Executive Assistant and Office Manager

Garage seeks an Executive Assistant and Office Manager based in New York City. This position plays a key role in supporting company leadership while handling the daily needs of the office. The work blends executive assistance with practical office management to keep operations on track. Key responsibilities Manage calendars for executives and arrange meetings Coordinate appointments and organize meeting logistics Oversee daily office operations and routines Help maintain an organized, efficient workplace Requirements Background as an executive assistant or office manager Strong organizational skills Proactive problem-solving style Comfortable in a busy office environment

Access Holdings Management Firm seeks an Office Manager and Executive Assistant based in NYC, NY. This position keeps daily office functions running smoothly while providing direct support to the executive team. The role requires a knack for organization, careful attention to detail, and the ability to juggle multiple priorities. Key responsibilities Oversee daily office operations to maintain efficient workflows Handle scheduling, correspondence, and administrative support for executive leadership Maintain an organized and productive workspace Assist with team coordination and contribute to office projects as needed Requirements Proactive problem-solving skills Strong organizational abilities High attention to detail Comfort managing several tasks at once

Title: Executive Assistant & Office Manager Location: New York City, NY Position Summary: B Capital Group is on the lookout for a proactive and detail-oriented Executive Assistant to deliver exemplary support to our Investment team, specifically to a select group of Partners. In this dual role, you will also assume vital office management tasks within our New York City headquarters. Your primary responsibilities will include managing intricate daily schedules and prioritizing tasks, ensuring the Partners are effectively supported and prepared. Additionally, you will collaborate closely with colleagues across our global offices, working alongside other Executive Assistants and team members on both daily operations and longer-term projects. This position requires you to be in the office four days a week, emphasizing the importance of responsiveness, clear communication, and meticulous attention to detail. Key Responsibilities: Administrative Support Efficiently manage dynamic and complex calendars, understanding business priorities to optimize the team's time and productivity. Organize, schedule, and oversee a variety of internal and external meetings, both on-site and off-site. Coordinate comprehensive domestic and international travel arrangements, anticipating all travel and logistical needs. Prepare materials in advance of meetings and maintain organized files and record-keeping systems, including confidential documents. Process and submit expense reports for Partners in accordance with company procedures. Foster relationships with clients and their assistants to streamline schedules and improve information flow. Assist with occasional personal requests and select external board and leadership commitments. Maintain a high standard of responsiveness, providing timely updates and ensuring alignment through proactive communication. Utilize sound judgment to prioritize requests and independently resolve issues when appropriate. Office Management Act as the primary liaison with on-site workplace services, facilities, security, and IT to ensure smooth daily operations. Manage mail, deliveries, guest registration, and conference room coordination, ensuring an efficient office environment.

The City of New York is hiring an Executive Assistant to join the Office of Development. This role centers on supporting the department’s leadership and ensuring daily activities run smoothly and efficiently. Main responsibilities Coordinate and maintain calendars for office leaders Arrange meetings, handling logistics and preparing materials as needed Facilitate clear communication and follow up to keep office operations organized What helps in this role Strong organizational habits Sharp attention to detail A proactive mindset for solving problems as they arise This position is located in New York City.

The City of New York is hiring an Executive Assistant for the Office of Development. This role ensures daily operations run efficiently and provides essential support for the team's projects. Main responsibilities Oversee calendars and manage scheduling across the office Arrange meetings and coordinate logistics Prepare, organize, and maintain important documents Facilitate clear communication within the team Work location This position is located in New York City.

Join Laurel as an Executive Assistant to our Chief Revenue Officer (CRO) while also supporting our vibrant New York City office. This dual role is perfect for a dynamic individual who thrives in a fast-paced environment and is passionate about contributing to our team's success. You will be responsible for managing executive schedules, coordinating meetings, and ensuring seamless office operations. Your organizational skills and attention to detail will be crucial in supporting both the CRO and the overall office environment.

At Life Space Digital, we are revolutionizing the out-of-home media landscape by introducing digital screens in bustling office, multifamily, and retail settings. Our innovative platform offers content-rich experiences and targeted advertising directly to building occupants and visitors, starting from elevators, lobbies, and shopping center concourses. With a strong leadership team and ambitious growth objectives, we are expanding rapidly across key U.S. markets, focusing on speed, precision, and delivering long-term value to our partners.We are currently searching for an Office & HR Assistant to facilitate daily office operations and HR coordination at our New York headquarters. This pivotal role is essential for sustaining a professional, organized, and welcoming office atmosphere while also assisting with recruitment logistics, onboarding coordination, and everyday administrative tasks. Ideal candidates will be highly organized, proactive, detail-oriented, and comfortable thriving in a fast-paced, high-growth environment.Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we seamlessly blend high design with smart technology to redefine expectations in everyday spaces.Your Key Responsibilities:Facilitate smooth office operations and workplace coordination.Contribute to a professional, organized, and inviting onsite experience.Provide HR and recruiting support, including interviews, onboarding, and internal coordination.Responsibilities in Detail:Oversee daily office operations and maintain a tidy, organized, and professional workplace.Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support daily operations.Welcome and assist guests, employees, and visitors to ensure efficient front-of-office functions.Support candidates attending in-person interviews, manage check-in, prepare interview spaces, and enhance the onsite candidate experience.Assist with interview scheduling, onboarding logistics, and general HR coordination in collaboration with the People team.Prepare workspaces, welcome materials, and ensure general office readiness for new hires and visiting team members.Assist with calendars, meeting arrangements, internal communications, and administrative tasks across teams.Manage expense coordination, invoices, office records, and light operational documentation as needed.

The mission of The New York Times is to seek the truth and help people understand the world. Our commitment to independent journalism lies at the core of our operations, driving our world-renowned newsroom to report from nearly 160 countries. We strive to enhance the reader's experience across various formats, including print, audio, and digital platforms. Our business strategy aims to deliver exceptional journalism that our audience values enough to pay for.About the RoleThe Executive Assistant plays a crucial role in maintaining an effective and efficient office for the Chief Executive Officer (CEO). This position involves representing the CEO both internally and externally, ensuring that the professional standards of the office are upheld. You will provide essential administrative support while serving as a strategic partner to the CEO and the Chief of Staff (COS), contributing to the overall success of the organization.This is an on-site position at our New York City headquarters, directly reporting to the CEO.

About the Role The City of New York is looking for graduate students to join the Executive Office as Summer Graduate Interns. This internship provides a chance to work directly on city government projects and see how municipal operations shape daily life in New York City. What to Expect Interns will support ongoing initiatives, assist with research, and contribute to efforts that serve the community. The position offers practical experience inside the Executive Office, with exposure to a range of public sector activities.

About EliseAIAt EliseAI, we are dedicated to transforming vital sectors such as housing and healthcare. Recognizing that everyone deserves a secure place to live and access to quality healthcare, we strive to simplify these experiences. By seamlessly integrating AI agents into existing workflows, we enhance efficiency, cut costs, and elevate the overall experience for all users.Housing: Our platform streamlines processes for renters, from touring apartments to signing leases and submitting maintenance requests, ensuring all necessary information is easily accessible in one location.Healthcare: We simplify the healthcare experience by facilitating appointment scheduling, intake form completion, and provider communication, allowing patients to focus on their health rather than paperwork.With EliseAI, organizations can minimize manual tasks, enhance accessibility, and deliver an integrated service experience. Recently, we secured a $250 million Series E funding led by Andreessen Horowitz to further our mission.About The RoleWe are seeking an enthusiastic Office Operations Assistant to join our People Operations team. In this role, you will play a crucial part in ensuring our workspace is welcoming, efficient, and impeccably organized. Your proactive support will contribute to a high-quality experience for employees, visitors, and leadership alike.Key ResponsibilitiesOffice & Facilities SupportManage daily office operations, including workspace organization, seating chart maintenance, and upkeep of conference rooms and common areas.Collaborate with People Ops and IT to set up workstations and equipment for new hires.Coordinate seating assignments and desk relocations for new hires and internal transfers in cooperation with team managers.Ensure storage areas and common spaces are organized and functional.Monitor cleanliness and maintenance requirements; assist in coordinating repairs with vendors.Employee, Visitor & Security SupportProvide assistance to employees and visitors, ensuring a secure and welcoming environment.

6sense is seeking an Associate Office Manager to support the team in New York City. This position centers on keeping daily office operations running smoothly and maintaining an organized, productive workspace. Role overview The Associate Office Manager will coordinate administrative tasks and help foster a welcoming environment for colleagues. Attention to detail and a proactive approach are important in this role. What you will do Oversee daily office operations to ensure everything runs efficiently Coordinate various administrative duties as needed Support efforts to create a positive and organized workplace Who succeeds here This role suits someone who enjoys a busy setting and takes pride in supporting others. A passion for organization and a collaborative spirit are valued in this position.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

The City of New York is seeking an Executive Assistant to support daily office operations in New York City. This role centers on keeping executive leaders organized and ensuring the office functions efficiently. Key Responsibilities Provide direct support to executive leaders in their daily activities Oversee and coordinate complex calendars and schedules Arrange meetings and manage appointments Facilitate communication across departments Handle sensitive information with care and discretion Requirements Strong organizational abilities Clear, professional communication skills Keen attention to detail Capacity to manage several tasks simultaneously Professionalism and a strong sense of confidentiality

About the Role The Bureau of Operations seeks an Office Assistant to help keep daily administrative work on track. This position supports routine office tasks and helps maintain smooth operations across the team. What You Will Do Assist with general administrative duties Support daily office functions to ensure efficiency Contribute to the Bureau’s ongoing city initiatives Location This role is based in New York City.

Role Overview The City of New York is hiring a Division Administrative Officer / Special Assistant based in New York City. This position supports division leadership with a mix of administrative tasks, communication management, and coordination of departmental activities. What You Will Do Provide direct administrative support to division leaders Manage internal and external communications for the department Coordinate schedules, meetings, and departmental initiatives Help maintain organized operations to support productivity Key Qualities Strong organizational skills Attention to detail Ability to handle multiple priorities

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Join Tavily as an Operations & Office Manager in the vibrant city of New York. In this pivotal role, you will oversee daily office operations, manage administrative functions, and ensure that our team has the resources needed to succeed. We are seeking a proactive individual who is detail-oriented and passionate about optimizing our operational processes.

Company OverviewJRM Construction Management is a premier General Contracting and Construction Management Firm with over ten years of reliable experience. Based in New York City with additional offices in New Jersey, California, and Florida, we are committed to delivering exceptional services to a diverse clientele, including City, State & Federal Agencies, Fortune 500 companies, prestigious property owners & developers, leading law firms, media & tech firms, luxury retailers, esteemed hospitality groups, life sciences & healthcare organizations, and financial institutions. At JRM, we recognize that our dedicated and talented employees are the cornerstone of our success. We are dedicated to fostering a diverse, inclusive, and authentic workplace, consistently seeking to welcome passionate individuals to our teams across the nation.Job SummaryThe Executive Assistant will provide vital administrative support to Executives and their project teams as needed. This role encompasses a variety of responsibilities, including, but not limited to:Primary ResponsibilitiesDeliver direct administrative support to the Executives, managing email correspondence and preparing and distributing memos, letters, spreadsheets, and forms.Manage extensive calendars using Outlook to schedule and coordinate client calls, meetings, events, and personal appointments.Organize and coordinate onsite and offsite meetings and logistical arrangements for various purposes including executive meetings.