Dynamic Personal Assistant

Role overview Milhouse Engineering & Construction, Inc. is looking for a Project Administrator - Administrative Assistant in Chicago, Illinois. This role supports project managers and teams by managing essential administrative work that keeps projects moving forward. What you will do Schedule meetings for project teams and stakeholders Organize and maintain project documentation Assist with preparing reports and project updates Help keep communication clear and tasks on track What helps you succeed Strong organizational skills Attention to detail Ability to manage multiple priorities Clear communication, both written and verbal

Senior Lifestyle seeks an Administrative Assistant in Chicago to help manage daily operations and keep the organization on track. This position plays a key role in supporting both the team and the residents. Main responsibilities Handle a variety of administrative tasks to keep office functions running smoothly Assist the team in creating a positive experience for residents Support the company’s mission of delivering strong senior living services Who will succeed Individuals who pay close attention to detail Organized team members who enjoy collaboration People motivated to make a difference in a senior living community

The Volunteer Administrative Assistant II plays a crucial role in supporting the leadership team of the Aparecio Foundation by providing essential administrative assistance. This position involves executing various administrative tasks, coordinating schedules, following up on ongoing projects, managing accounts, and ensuring seamless communication among the Executive team and the Foundation staff.Key Responsibilities:Utilize software applications such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Manage and coordinate calendar activities for the Foundation’s Executive team.Complete administrative tasks or projects as assigned by the Executive team.Facilitate communication with external parties when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Maintain regular communication regarding the progress of assigned tasks to the Executive team.

Role Overview Barnes & Noble is hiring a Legal Administrative Assistant in Chicago. This position supports the legal department with daily operations and helps maintain compliance with regulatory requirements. What You Will Do Manage and organize legal documents Coordinate meetings and schedules for the legal team Assist with legal research tasks as needed What Matters Here Strong attention to detail Ability to handle confidential information with care Reliable organizational skills

ABOUT USHolder Construction stands as a premier leader in the construction sector, consistently recognized among the top firms in ENR’s Top 400 Contractors list. We are committed to fostering a performance-driven environment that rewards excellence and invests in our workforce. Our structured career development program equips employees to advance rapidly into expanded roles based on their achievements. We offer an attractive compensation and benefits package that includes:Annual bonus programPaid time offComprehensive health, dental, vision, and life insurance401(k) retirement planShift differential pay for night and swing shifts in select rolesAbout the RoleWe are seeking a dedicated Administrative/Accounting Professional to join our Project Management team for our Chicago, IL project. This position is full-time and requires in-person attendance.Key ResponsibilitiesCollaborate with the project team to manage daily administrative tasks for the project, including ordering and maintaining office supplies, processing expense reports, payroll, and managing correspondence.

Join our dynamic team as an Administrative Assistant at Senior Lifestyle in Chicago. In this pivotal role, you will provide essential administrative support to ensure our operations run smoothly. You will be responsible for managing schedules, organizing meetings, and assisting with various tasks to enhance our team's productivity.

The Volunteer Administrative Assistant plays a crucial role in supporting the leadership team at The Aparecio Foundation. This position involves providing essential administrative support, including managing schedules, following up on projects, handling accounts, and ensuring effective communication within the Executive team and the Foundation staff.Key Responsibilities:Utilize various software tools such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Coordinate and manage the calendar activities for the Foundation’s Executive team.Complete tasks or projects assigned by the Executive team in a timely manner.Facilitate communication with external individuals when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Provide updates and maintain communication regarding the progress of assigned tasks to the Executive team.

One Medical seeks a Float Phlebotomist and Administrative Assistant to join the team in Chicago, IL. This role involves supporting multiple clinic locations by performing blood draws and handling essential administrative responsibilities. The position helps ensure that patient care and daily operations run smoothly across sites. Main responsibilities Travel to various One Medical clinics throughout Chicago to provide phlebotomy services Carry out routine blood collection procedures Keep patient records accurate and current Assist with administrative tasks that support clinic operations Work alongside healthcare professionals to maintain a high standard of service Contribute to a welcoming atmosphere for patients What helps in this role Willingness to travel between different clinic sites in the Chicago area Experience with both phlebotomy and administrative duties Attention to detail, particularly in managing patient information Ability to collaborate with healthcare staff from various backgrounds

About Baird & Warner Baird & Warner has built a reputation for a supportive workplace and a collaborative spirit. Recognized by the Chicago Tribune as a Top Workplace for ten years running, the company values both teamwork and individual initiative. The mission centers on delivering smooth real estate experiences for buyers and sellers throughout the Chicago area. Role Overview: Part-Time Administrative Assistant This part-time, on-site position is based in the Lincoln Square office in Chicago. The Administrative Assistant serves as the first point of contact for clients and visitors, helping keep daily operations on track. The schedule covers Saturdays and Sundays from 10 AM to 5 PM. Success in this role comes from strong attention to detail, excellent customer service, and clear communication. Real estate experience is helpful but not required. Enthusiasm and a dependable work ethic matter most. What You Will Do Welcome clients and visitors at the front desk and answer incoming calls, directing questions to the right team members. Monitor and respond to the front desk email inbox, supporting both internal staff and external clients. Coordinate meeting schedules and prepare conference rooms for use. Create and manage MLS listings, making sure agent compliance documentation is accurate and complete. Handle mail and packages, ensuring prompt processing of deliveries and outgoing items. Open and close the office securely during assigned shifts, following established procedures. Assist with administrative tasks such as ordering and restocking office supplies. Prepare photos for agents for MLS listings and marketing materials. Work with the Marketing team on signage orders, billing, and data collection projects. Schedule and Location Part-time, on-site position Lincoln Square office, Chicago, Illinois Saturday and Sunday, 10 AM to 5 PM

Join our dynamic team at Lincoln International as an Administrative Assistant, where you will play a crucial role in supporting our daily operations and enhancing our office efficiency. You will be responsible for managing schedules, coordinating meetings, and facilitating communication across departments. Your organizational skills and attention to detail will ensure that our team functions smoothly and effectively.

Role overview The Bilingual English/Spanish Immigration Legal Services Administrative Assistant position at WR is based in Chicago, IL. This role provides daily administrative support to the immigration legal services team, helping maintain organized and efficient operations. In addition to handling routine office tasks, the assistant contributes to client service by assisting with needs as they arise. The position requires strong communication skills in both English and Spanish to effectively support the team and clients. Key responsibilities Assist with administrative duties for the immigration legal services team Help manage daily operations to ensure a smooth workflow Support client service efforts as needed Requirements Fluency in both English and Spanish Ability to perform administrative tasks in a legal services setting Located in or able to work from Chicago, IL

Join the Tom James Company as a Part-Time Administrative Assistant in our Chicago office, where you will play an essential role in supporting our dynamic sales team, store leaders, and key organizational figures. Your contributions will be vital in helping us maintain our position as a global leader in the fashion industry. This is an exciting opportunity to become a valued member of our sales support team, where your skills will make a significant impact.This part-time position requires a commitment of 15 hours per week, with a competitive pay rate of $20.50 per hour.

Role Overview Northwestern Medicine is hiring a full-time Executive Administrative Assistant for the Internal Medicine department in Chicago. This position supports daily operations, manages schedules, and helps keep communication flowing between team members. What You Will Do Coordinate calendars and appointments for the Internal Medicine team Support office operations, including handling correspondence and organizing documents Facilitate communication within the department to help maintain efficient workflows Assist with administrative tasks that support patient care and departmental goals Schedule This is a full-time, days position based in Chicago.

Part-Time Administrative Assistant (On-Site) Baird & Warner seeks a part-time Administrative Assistant to join the Edison Park office in Chicago. This role supports real estate sales professionals and serves as the first point of contact for clients and visitors. What You Will Do Greet clients and guests at the front desk, creating a welcoming atmosphere Assist real estate agents with administrative tasks Help keep daily office operations running smoothly Respond to phone calls and emails as needed Who We’re Looking For Organized and detail-oriented Strong communication skills Customer-focused and proactive Energetic and eager to learn Experience in real estate is helpful but not required Schedule and Location On-site at the Edison Park office in Chicago, Illinois Part-time: Thursday and Friday, 9 AM to 5 PM Baird & Warner has been recognized by the Chicago Tribune as a Top Workplace for ten years in a row. The company values a healthy work/life balance and supports professional growth for every team member.

Join Our Team at Baird & Warner Real EstateAt Baird & Warner, we believe that a strong company culture is the foundation of our success. Recognized as a Top Workplace by the Chicago Tribune for ten consecutive years, we foster an environment where support and empowerment lead to remarkable results. Our mission is to make the real estate journey seamless for homebuyers and sellers, and we pride ourselves on nurturing a team that thrives in a balanced work/life environment.Position Overview:As a pivotal member of our front desk team, you will serve as the first point of contact for our valued clients and colleagues. We are seeking a motivated Part-Time Administrative Assistant to provide essential support to our Real Estate Sales Professionals at our Lincoln Square and Edison Park offices in Chicago.The ideal candidate will have a customer-centric attitude, keen attention to detail, proficient computer skills, and strong communication abilities. This role, reporting directly to our Chief of Staff, requires high energy and professionalism. While real estate experience is a plus, it is not a prerequisite; what matters most is your enthusiasm and commitment to excellence.This is a part-time, in-office position with hours from Thursday to Sunday, 9 AM to 5 PM. Reliable transportation is required to commute between our two office locations.

Canon Design is hiring a Project Administrator to join its Chicago, IL office. This role centers on in-office administrative support for project teams, with some travel for client meetings and on-site visits when needed. Key responsibilities Coordinate communication across internal and external team members, gathering project updates, deliverables, and preparing weekly status summaries for email distribution. Schedule and organize client meetings as required. Assist with preparing project progress reports and drafting memos or presentations for project teams. Support proposal and contract processes, including helping with fee development during proposal stages. Document and transcribe meeting notes, and maintain organized project files following firm standards. Manage accounts payable by reviewing consultant statements, responding to inquiries, and working with accounting to resolve payment issues. Assist Practice and Operations leaders in evaluating project and program performance. Support Project Managers by reviewing and approving consultant invoices, and preparing approvals for scope changes and payment processing for completed services. Monitor project processes such as agreements, quality plans, and legal requirements, providing research or feedback as needed. Facilitate labor transfers and manage project expense distribution for billing. Oversee team workload and coordination. Create and manage complex spreadsheets and databases using Excel and Access. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain financial records related to project status. May provide support for marketing tasks, such as preparing proposal presentations, when requested. Travel as needed. Work environment This position is based in the Chicago office and involves regular in-person collaboration with project teams. Occasional travel to client sites or meetings may be required.

Join usm2 as a SAGE Administrator! We are seeking an experienced individual to manage and optimize our SAGE systems. The ideal candidate will have a strong background in system administration and be ready to tackle challenges in a fast-paced environment.

Join Prosidian Consulting as an Administrative Support Professional, where you will play a vital role in ensuring the smooth operation of our Chicago office. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks effectively. You will be responsible for providing administrative support to our teams, facilitating communication, and ensuring that our office runs efficiently.

Join Arete Technologies Inc. as an iSeries (AS400) Administrator and play a pivotal role in managing and maintaining our AS400 systems. You will ensure optimal performance, reliability, and security of our infrastructure while collaborating with cross-functional teams. This is an excellent opportunity to advance your career in a dynamic and innovative environment.