Dynamic Administrative Assistant

As an Assistant Front Office Manager reporting directly to the Front Office Manager, you will play a crucial role in ensuring the seamless operation of our Front Office Department:Your Responsibilities Include:Overseeing the daily operations of the front desk, which includes managing check-ins and check-outs, facilitating loyalty program sign-ups, generating reports, and addressing guest inquiries effectively.Leading and mentoring the front office team during your shifts, with a strong emphasis on onboarding and training new staff members.Creating memorable guest experiences by delivering exceptional service and fostering guest loyalty.Responding promptly and effectively to emergency situations, adhering to hotel protocols and procedures at all times.

Accor Hotels is looking for an Assistant Front Office Manager to join the team in Sydney. This role partners with the Front Office Manager to keep guest service standards high and ensure daily operations run smoothly. The Assistant Front Office Manager also plays a key part in guiding the front office team and creating a welcoming atmosphere for every guest. Key responsibilities Assist with day-to-day front office operations Support and coach team members to provide excellent hospitality Help resolve guest concerns and contribute to positive guest experiences Take part in delivering a smooth check-in and check-out process Uphold operational standards and procedures Working at Accor Hotels The Sydney team values collaboration, strong service, and attention to detail. Accor Hotels is known for its focus on guest satisfaction and supporting professional growth.

Join Accor Hotels as a Front Office Supervisor and be a part of a dynamic team dedicated to providing exceptional guest experiences. In this role, you will oversee daily front office operations, manage staff, and ensure high standards of service are maintained. If you are passionate about hospitality and thrive in a fast-paced environment, we want to hear from you!

Join Accor Hotels as an Overnight Front Office All-Rounder, where you will play a pivotal role in providing exceptional customer service and ensuring a seamless experience for our guests during the night shift. Your responsibilities will include managing front desk operations, assisting guests with their inquiries, and maintaining a welcoming atmosphere.

About the Role Accor Hotels in Sydney is looking for a Front Office All Rounder to join the team. This position plays a key part in shaping the guest experience from the moment visitors arrive. What You Will Do Welcome guests at reception and assist with check-in and check-out Handle guest inquiries and provide information about the hotel and local area Support concierge services, including luggage assistance and arranging transport Carry out administrative tasks to keep front office operations running smoothly Who We’re Looking For Friendly and proactive approach to guest service Comfortable multitasking across reception, concierge, and admin duties Positive attitude and ability to stay composed during busy periods This is an on-site role based in Sydney. Join a team that values genuine hospitality and teamwork.

Xero is hiring an Executive Assistant to support the Chief Legal Officer in the Sydney office at 45 Clarence St. This position plays a central role within the Risk, Ethics, Advocacy & Legal (REAL) team, providing executive support and helping to ensure leadership forums and communication channels run smoothly. Role overview This Executive Assistant position involves more than traditional administrative tasks. The role coordinates board operations, supports strategic planning cycles, and acts as a key contact for a range of stakeholders. By managing these responsibilities, the Executive Assistant enables the CLO and leadership team to focus on critical projects while maintaining steady operations and communication. Collaboration and team environment The role connects with a network of executive assistants and operational specialists who value transparency and teamwork. Close collaboration with the Head of Operations is a regular part of the job, helping leadership teams stay organized and supporting the global REAL team through clear communication and shared processes. Key responsibilities Plan and manage communications for the Chief Legal Officer, including drafting messages to keep the team informed and engaged. Oversee all aspects of leadership meetings and offsites, from setting agendas to handling logistics and tracking follow-up actions. Provide support for board operations, including managing board papers and coordinating with board members. Assist with strategic planning cycles and take part in internal learning and development projects, depending on interests and skills. Workplace flexibility Xero offers a hybrid work model that blends remote work with scheduled office days. This approach helps build team connection and supports a strong workplace culture. Requirements Extensive experience supporting senior executives in complex, knowledge-based organizations. Professional maturity and resilience, with the ability to remain composed in changing situations. Strong initiative and a proactive approach to anticipating the needs of senior leadership.

Accor Hotels in Sydney is looking for a Front Desk Supervisor who brings energy and dedication to the role. This position centers on leading front desk operations and supporting a positive guest experience from arrival to departure. Role overview The Front Desk Supervisor manages the daily activities at the front desk, guiding a team of front desk agents. The goal is to deliver consistent, high-quality service and maintain a welcoming atmosphere for all guests. What you will do Oversee front desk operations and ensure smooth workflow Respond to guest inquiries and resolve issues promptly Support and motivate front desk staff Uphold hotel policies and service standards What we’re looking for Experience in front desk or hospitality roles Strong leadership and communication skills Commitment to outstanding customer service Ability to handle guest concerns with professionalism

Role Overview Workyard is hiring a Lead Front End Engineer in Sydney. This role focuses on building and refining web applications that deliver a smooth, intuitive experience for users. The position involves close collaboration with teams across the company to bring projects from initial idea to release. What You Will Do Design and implement front-end solutions for client projects Work with cross-functional teams to develop user-friendly web applications Apply modern JavaScript frameworks and responsive design principles Guide projects through all development stages, from concept to launch Mentor junior developers and share technical knowledge Contribute ideas and improvements to ongoing and new projects What We’re Looking For Strong experience with modern JavaScript frameworks Solid understanding of responsive design Ability to lead and support development teams Interest in mentoring and helping others grow This position is based in Sydney.

Job OverviewAs the Office Manager at MOOMOO Australia, you will play a pivotal role in ensuring the seamless operation of our offices in Sydney. This multifaceted position involves overseeing administrative tasks, managing procurement, and facilitating employee events and welfare programs. Your primary goal will be to foster a collaborative, efficient, and organized work environment that enhances both business operations and employee satisfaction.Key DutiesSupervise daily office operations across two floors, ensuring high standards of maintenance, safety, and functionality.Plan and coordinate company-wide employee events biannually to encourage engagement and team spirit.Organize and facilitate internal activities that promote workplace collaboration and a positive culture.Administer and manage employee welfare initiatives, including insurance, gym memberships, and other upcoming benefits programs.Oversee the procurement of office supplies and equipment, including purchasing, allocation, and inventory management across both office floors.Process office operation-related payments and checks, ensuring precision and adherence to company policies.Arrange business travel logistics, including flight and accommodation bookings for employees and management.Review and authorize payment and reimbursement requests in line with established financial approval processes.QualificationsBachelor’s degree in Business Administration, Management, or a related field.A minimum of 3 years’ experience in office management, administrative operations, or facilities coordination.Demonstrated ability to manage multi-floor or multi-site office environments effectively.Exceptional organizational, communication, and problem-solving abilities.Proficiency in Microsoft Office Suite and familiarity with procurement or expense management systems.Knowledge of Australian workplace facilities management is advantageous.Work EnvironmentThis role requires your presence on-site at our Sydney office to oversee operations, coordinate events, and ensure smooth daily functioning across multiple floors.

Who We Are:Geotab® is a leading global innovator in IoT and connected transportation, proudly certified as a “Great Place to Work™.” Our diverse and talented team collaborates to empower businesses to thrive while enhancing community safety and sustainability.We are at the forefront of advancing security by connecting commercial vehicles to the internet, offering web-based analytics that enable our customers to optimize fleet management. With our open platform and the Geotab Marketplace®, we provide a plethora of third-party solutions that help businesses, big and small, automate their operations by integrating vehicle data with their data assets. Processing billions of data points daily, Geotab utilizes data analytics and machine learning to enhance productivity, reduce fuel consumption, improve driver safety, and ensure compliance with regulatory standards.As we expand our team, we are seeking passionate individuals who are willing to think outside the box and make a meaningful impact. Our dynamic work environment is fast-paced and constantly evolving. Geotabbers embrace challenges and are open to taking on new responsibilities that may extend beyond the initial job description. Join us for a rewarding career filled with opportunities for innovation, competitive benefits, and a fun, inclusive culture. Discover your full potential at Geotab. To gain insight into life as a Geotabber, explore our blog and follow us on Instagram. Join our talent network to stay updated on job opportunities.

Join our dynamic team at Skillerszone as a Remote Front Desk Receptionist. In this role, you will be the first point of contact for our clients, providing exceptional customer service and administrative support. Your responsibilities will include managing phone calls, scheduling appointments, and assisting with various administrative tasks to ensure smooth office operations.

Join the vibrant team at Club Millesime as a Front Desk All Rounder! In this dynamic role, you will be the first point of contact for our guests, providing exceptional service and creating memorable experiences. Your responsibilities will include greeting guests, managing reservations, and assisting with guest inquiries, all while ensuring that our standards of excellence are met.

Join a leading translation services agency based in Sydney, specializing in the professional translation of texts, documents, audio, and video in over 20 languages.We are on the lookout for a motivated and enthusiastic Office Manager who is eager to learn, reliable, and ready to contribute to our vibrant team. Your role will be crucial in supporting our business growth and enhancing our operational efficiency.Key Responsibilities:Oversee office management tasks such as ordering supplies, maintaining office equipment, and coordinating building and facilities maintenance.Manage and update our proprietary internal service provider database.Perform reception duties, including welcoming visitors and handling inquiries.Carry out various administrative tasks, including answering phone calls and other reception duties.Identify and implement improvements to administrative processes and systems.Assist with HR administrative tasks when necessary.Qualifications:A minimum of 1 year of experience in office and administrative support roles.Excellent organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining attention to detail.Proficient in MS Office applications, including Word, Excel, PowerPoint, and Access or similar database software.A proactive mindset with a creative approach to continuous improvement.Ability to work independently and collaboratively within a team.Strong writing skills with the ability to compose clear and concise correspondence.Experience in organizing workshops and meetings, including preparing and distributing materials.A track record of providing comprehensive administrative and clerical support.Personal Competencies:Highly organized, dependable, and punctual.Exceptional attention to detail.Proactive and initiative-driven approach.Ability to connect and collaborate effectively with team members.Calm under pressure with a strong ability to meet deadlines.Excellent interpersonal and communication skills.Professional demeanor with a friendly attitude.Perks of Joining Us:Attractive salary packaging.Convenient location close to public transport.Be a part of a growing and positive organization.If you believe you are the right fit for this role, please apply now by submitting your resume in PDF format.

We are seeking a dedicated and skilled Medical Officer to join our dynamic health team at tal. In this pivotal role, you will be responsible for providing high-quality medical care, ensuring patient well-being, and collaborating with healthcare professionals to deliver best practices in health management.

Join Workyard, a rapidly growing venture-backed startup that is revolutionizing workforce management in the construction sector. With an astounding $300 billion spent annually on labor, we are reshaping the industry by integrating trust, transparency, and advanced technology into workforce management, allowing companies and workers to make smarter business decisions.We are on the lookout for a passionate and experienced Senior Front End Engineer to collaborate with our founders in this impactful role. You'll play a crucial part in driving product adoption and fostering revenue growth in an early-stage company.In this role, you will create high-quality software that not only delights our customers but is also enjoyable to work on. You will be supported by a seasoned management team and will have the opportunity to learn alongside other exceptional software engineers.This position offers a hybrid work model: 2 days in our Surry Hills office and 3 days remote.

Role overview The Senior Privacy Officer joins Endeavour Group’s Transformation team in Sydney, focusing on privacy strategy and compliance. This role helps shape how the business addresses privacy requirements as it adapts and improves customer experiences. The position calls for a strong understanding of privacy laws and the ability to guide teams through evolving operational needs. What you will do Develop and implement privacy strategies for transformation projects Monitor and ensure ongoing compliance with privacy regulations Advise teams on complex privacy issues as business operations evolve Support initiatives to enhance customer experience while safeguarding data Location This position is based in Sydney.

Role Overview Accor Hotels is hiring a Groups Assistant Manager in Sydney. This position focuses on managing group bookings and maintaining high service standards. The role involves leading a team committed to delivering memorable experiences for guests. What You Will Do Oversee all aspects of group bookings from inquiry to execution Ensure service delivery meets Accor Hotels’ quality standards Guide and support a team to achieve guest satisfaction goals Location This role is based in Sydney.

Caruso is an innovative AI-native fund administration platform tailored for private markets. Our mission is to modernize legacy systems with cutting-edge software and seamless integrated services, empowering fund managers to streamline operations, impress investors, and enhance Assets Under Management (AUM).In just over two years since our inception, Caruso has achieved remarkable growth, managing over $50 billion in assets, hosting 500+ funds, and serving more than 75,000 investors on our platform. Our year-on-year growth rate of 4× is supported by dedicated investors, as we expand rapidly across Australasia and the United States.Position OverviewWe are seeking a meticulous and proactive Registry Officer to become an integral part of our dynamic team in Sydney. In this pivotal role, you will oversee investor onboarding, maintain registry integrity, and execute capital activities for a diverse portfolio of private market funds.This hands-on position is essential to our operations, ensuring investor records are accurate, compliant, and current. You will collaborate closely with the fund accounting, legal, and implementation teams, all while leveraging our advanced, AI-native platform designed to automate routine tasks.Key Responsibilities:Investor Onboarding & AML/KYCThoroughly review and validate investor onboarding documentation, including AML/KYC requirements, in accordance with regulatory standards and fund-specific guidelines for AU/NZ jurisdictions.Investor Registry ManagementEnsure the accuracy of investor registers by updating personal or company information, tax residency, banking instructions, and reporting preferences.Capital Activity ProcessingFacilitate the complete process of capital calls, distributions, transfers, and unit issues/redemptions, including preparing investor notifications and updating registry records accordingly.Communications & ReportingCreate and distribute investor correspondence, including transaction notices, holding statements, confirmations, and other ad hoc communications to ensure a premium investor experience.Compliance & ControlsMaintain compliance with AML/CTF laws, FATCA/CRS requirements, and trust deed or PDS specifications. Assist with audits and compliance reviews as necessary.Workflow ManagementMonitor tasks and workflows using internal tools and systems, proactively addressing delays or exceptions and collaborating with other teams to resolve outstanding items efficiently.Process OptimizationContinuously seek opportunities to enhance processes for improved efficiency and effectiveness.

Jensen Hughes is looking for a Payroll Officer based in Sydney, New South Wales. This position is responsible for managing payroll processes and making sure that all salary payments are accurate and on schedule. Role overview This role centers on handling payroll operations from start to finish. The Payroll Officer works closely with different teams to ensure payroll activities meet compliance standards and internal requirements. Key responsibilities Process payroll and verify salary disbursements for accuracy and timeliness Collaborate with other departments to gather payroll data and resolve discrepancies Support compliance with payroll regulations and internal controls Contribute ideas to improve payroll systems and processes Requirements Experience in payroll administration or a related field Strong attention to detail and organizational skills Ability to work with confidential information and meet deadlines Familiarity with payroll regulations is an advantage