Dynamic Administrative Assistant

Job SummaryAs an Administrative Assistant at InterSystems, you will play a vital role in supporting our business operations. We are looking for a proactive individual who is ready to take ownership of tasks and deliver exceptional results consistently. Your attention to detail and willingness to go the extra mile will be key to your success in this position.Key ResponsibilitiesYour primary responsibilities will include:Providing reception relief, including covering lunch breaks and Friday afternoons from 3 PMAssisting in organizing and preparing for internal staff eventsManaging daily staff movementsCoordinating meetings, conference calls, and video conferences with internal and external stakeholdersPreparing and formatting documents and presentations, including printing and binding as requiredSupporting monthly Amex reconciliationShared Responsibilities (with the Admin Team)Responding to requests via the team inboxCoordinating domestic travel arrangementsHandling Workday expense reconciliationProviding support and coverage for the ASG Team

Role Overview Colliers International is looking for a Team Administrator to support its Sydney office. This role keeps day-to-day operations running smoothly so team members can focus on client service. Strong organizational skills and a proactive mindset are essential for success in this position.

Join KPMG Australia as a Dynamics 365 Customer Engagement Technical Lead in our Technology department. This full-time position offers an exciting opportunity for a mid-senior level professional to lead and innovate in customer engagement solutions.

We are seeking a highly organized and proactive Senior Personal Assistant to support our executive team at Roland Berger in Sydney. In this pivotal role, you will manage schedules, coordinate meetings, and handle communications to ensure the smooth operation of our office.The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks simultaneously. This is an excellent opportunity to work in a dynamic environment and contribute to our team's success.

Join MYOB, a premier business management solution dedicated to empowering businesses across Australia and New Zealand to thrive and flourish.At MYOB, we believe that the success of one business contributes to the success of all. Whether you're supporting, working for, or aspiring to build your own business, a smooth operation creates positive impacts for everyone—owners, employees, customers, suppliers, and even families. Our mission is to equip every business with the necessary tools to focus on what truly matters and achieve remarkable success, whatever that looks like for them.By becoming a part of MYOB, you will play a pivotal role in this mission. You will leverage your skills to help businesses succeed, contribute to the future of work, and grow alongside the communities we serve. Although we are a software company, our true business is about people, making MYOB a vital part of everyone’s journey.About the RoleAre you excited by a dynamic work environment and eager to collaborate closely with senior leadership? As an Executive Assistant, you will be instrumental in ensuring our leaders can perform at their best every day.This position goes beyond managing schedules; you will be a trusted partner involved in decision-making processes, enhancing business operations, and facilitating effective communication. From crafting executive briefs to supporting leadership meetings and streamlining workflows, your contributions will help alleviate obstacles, foster clarity, and maintain progress.If you thrive at the heart of a bustling workplace, anticipate needs, and seek to refine operational efficiency, this role is an excellent fit for you.

tal is seeking a Part-Time Executive Assistant to support the Individual Life Value Stream Delivery department in Sydney. This entry-level position centers on a range of administrative duties that help keep daily operations running smoothly. Role overview The Executive Assistant will handle scheduling, coordinate meetings, and manage correspondence for the department. Strong organizational skills and attention to detail are important for success in this role. Key responsibilities Manage calendars and assist with scheduling Coordinate and prepare for meetings Handle incoming and outgoing correspondence Support general administrative tasks as needed Who this role suits This position is well suited to those beginning their professional career and interested in developing administrative skills within a supportive team setting.

Join KPMG Australia as a Technical Solution Architect specializing in Dynamics 365 Customer Engagement (CE). In this pivotal role, you will design, implement, and optimize technical solutions that enhance customer experiences and drive business success. Collaborate with cross-functional teams to ensure the seamless integration of technology solutions that align with business objectives.

Join Riot Games in Sydney as a Senior Software Engineer with our VALORANT Player Dynamics Team. As a pivotal member of our team, you will engage in designing and developing crucial systems that ensure a safe and fair gaming environment. Your work will directly contribute to enhancing player experiences by leveraging community feedback and analytics.In this role, you will collaborate with cross-functional teams, leading projects that focus on delivering gameplay features and backend services. Your expertise in C++ and software development will drive the creation of innovative solutions that bring joy to our players.As a mentor to junior engineers, your influence will help shape the future of our engineering practices. You will also participate in an on-call rotation to address live service issues, ensuring the game remains enjoyable for everyone.

Join our dynamic team at KPMG Australia as a Dynamics 365 CE/Power Platform Technical Solution Architect. In this pivotal role, you will leverage your expertise in Microsoft Dynamics 365 and the Power Platform to design and implement innovative solutions that drive business transformation. You will work closely with clients to understand their needs, translating them into effective technical solutions that enhance operational efficiency and customer engagement.

Join Carta as an Account Executive in our Fund Administration division, where you will play a pivotal role in managing client relationships and ensuring the seamless execution of fund operations. You will work closely with clients to understand their needs and provide tailored solutions that enhance their experience and drive success.

At Veeva Systems, we are dedicated to our mission of transforming the life sciences industry by enabling companies to deliver therapies to patients more efficiently. As one of the fastest-growing SaaS organizations in history, we achieved over $3 billion in revenue last fiscal year, with vast potential for continued growth. Our core values guide everything we do: Do the Right Thing, Customer Success, Employee Success, and Speed. In 2021, we made a historic step by becoming a public benefit corporation (PBC), which legally binds us to consider the interests of our customers, employees, society, and investors in our decision-making. As a Work Anywhere company, we empower our employees with the flexibility to work from home or at the office, ensuring that you can thrive in your ideal work environment. Join us in revolutionizing the life sciences sector, as we remain committed to making a positive difference in the lives of our customers, employees, and communities.

Join a leading translation services agency based in Sydney, specializing in the professional translation of texts, documents, audio, and video in over 20 languages.We are on the lookout for a motivated and enthusiastic Office Manager who is eager to learn, reliable, and ready to contribute to our vibrant team. Your role will be crucial in supporting our business growth and enhancing our operational efficiency.Key Responsibilities:Oversee office management tasks such as ordering supplies, maintaining office equipment, and coordinating building and facilities maintenance.Manage and update our proprietary internal service provider database.Perform reception duties, including welcoming visitors and handling inquiries.Carry out various administrative tasks, including answering phone calls and other reception duties.Identify and implement improvements to administrative processes and systems.Assist with HR administrative tasks when necessary.Qualifications:A minimum of 1 year of experience in office and administrative support roles.Excellent organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining attention to detail.Proficient in MS Office applications, including Word, Excel, PowerPoint, and Access or similar database software.A proactive mindset with a creative approach to continuous improvement.Ability to work independently and collaboratively within a team.Strong writing skills with the ability to compose clear and concise correspondence.Experience in organizing workshops and meetings, including preparing and distributing materials.A track record of providing comprehensive administrative and clerical support.Personal Competencies:Highly organized, dependable, and punctual.Exceptional attention to detail.Proactive and initiative-driven approach.Ability to connect and collaborate effectively with team members.Calm under pressure with a strong ability to meet deadlines.Excellent interpersonal and communication skills.Professional demeanor with a friendly attitude.Perks of Joining Us:Attractive salary packaging.Convenient location close to public transport.Be a part of a growing and positive organization.If you believe you are the right fit for this role, please apply now by submitting your resume in PDF format.

Welcome! We are Airtasker, an innovative tech company dedicated to connecting individuals who need tasks completed with those who possess the right skills.Our mission is to empower people to unlock the full value of their skills. This philosophy extends not only to our users but also to our dedicated team members who breathe life into our product and make a daily impact in our community. We believe that both work and life are significantly enhanced when you are aware of and appreciate your strengths and abilities.This role presents a unique opportunity to contribute to the development and scaling of a high-performing Reporting & Compliance function at Airtasker. As an Assistant Accountant, you will be instrumental in refining our accounts payable processes, bolstering financial controls, and establishing the necessary infrastructure to support our global expansion, all while ensuring that our financial reporting remains accurate, timely, and insightful.Your Responsibilities:Manage the complete accounts payable process, from invoice receipt and approval to payment execution.Conduct weekly multi-currency payment runs, ensuring precision and punctuality.Maintain vendor accounts with accuracy by promptly reconciling statements and resolving discrepancies.Foster strong relationships with vendors and internal teams, serving as a reliable resource for inquiries.Contribute to financial reporting by assisting with cash flow forecasting, aging reports, and month-end close processes.Aid in the preparation of financial statements and balance sheet reconciliations.Analyze financial variances and provide insights into performance metrics.Support tax compliance and statutory reporting activities.Continuously seek to optimize processes and enhance accounts payable operations across the organization.Qualifications:Bachelor's degree in Accounting or a related field, with a robust understanding of fundamental accounting principles.Proven experience in supporting month-end activities, including journal entries and balance sheet reconciliations.Proficient in Excel; familiarity with NetSuite is advantageous.Collaborative mindset with a strong sense of ownership and accountability.Excellent problem-solving abilities, with a focus on detail-oriented work.

Accor Hotels is looking for an Assistant Reservations Manager in Sydney. This position supports the Reservations Manager with day-to-day operations, focusing on smooth reservation handling and high standards of customer service. Role overview The Assistant Reservations Manager helps oversee the reservations process, working to improve the guest experience at every step. The role includes collaborating with the team to manage bookings efficiently and responding to guest inquiries with care. Main responsibilities Assist in managing all reservation activities and systems Work with the Reservations Manager to streamline booking processes Support staff training and development within the reservations team Contribute to strategies that increase bookings and enhance guest satisfaction What you bring Experience in reservations or front office operations in hospitality Strong communication and organizational skills Ability to work collaboratively and support team goals

Role Overview Accor Hotels is hiring a Groups Assistant Manager in Sydney. This position focuses on managing group bookings and maintaining high service standards. The role involves leading a team committed to delivering memorable experiences for guests. What You Will Do Oversee all aspects of group bookings from inquiry to execution Ensure service delivery meets Accor Hotels’ quality standards Guide and support a team to achieve guest satisfaction goals Location This role is based in Sydney.

As an Assistant Front Office Manager reporting directly to the Front Office Manager, you will play a crucial role in ensuring the seamless operation of our Front Office Department:Your Responsibilities Include:Overseeing the daily operations of the front desk, which includes managing check-ins and check-outs, facilitating loyalty program sign-ups, generating reports, and addressing guest inquiries effectively.Leading and mentoring the front office team during your shifts, with a strong emphasis on onboarding and training new staff members.Creating memorable guest experiences by delivering exceptional service and fostering guest loyalty.Responding promptly and effectively to emergency situations, adhering to hotel protocols and procedures at all times.

Join KPMG Australia as an Assistant Manager in External Audit, where you will play a pivotal role in delivering high-quality audit services to our diverse client base. You will lead audit teams, manage client relationships, and ensure compliance with regulatory standards, all while contributing to our commitment to integrity and excellence.

Guzman y Gomez seeks an Assistant Restaurant Manager for its Sydney location. This role works alongside the Restaurant Manager to keep daily operations on track and ensure the restaurant’s lively spirit comes through in every shift. Role overview The Assistant Restaurant Manager helps coordinate day-to-day activities and supports team members to create a welcoming environment. The position plays a key part in delivering strong customer service and maintaining the restaurant’s energetic culture. What you will do Assist in supervising daily restaurant operations Help maintain high service standards for every guest Support and motivate team members throughout each shift Contribute to a positive, lively workplace atmosphere

Role overview Accor Hotels is looking for an Assistant Bars Manager to join the team in Sydney. This role works closely with the Bar Manager to keep daily bar operations running smoothly. The focus is on excellent customer service, maintaining quality, and ensuring high standards of cleanliness across all bar areas. Key responsibilities Assist with managing bar staff and overseeing floor operations Help create and maintain a welcoming, clean, and safe atmosphere for guests and staff Work with the Bar Manager to develop and implement strategies that improve guest experience and drive sales Support efforts to uphold service standards throughout the venue Location This position is based in Sydney.

Join KPMG Australia as an Assistant Manager in External Audit, where you will be part of a dynamic team dedicated to delivering exceptional audit services. In this role, you will oversee audit engagements, manage client relationships, and ensure compliance with auditing standards. Bring your analytical skills and leadership qualities to help our clients navigate complex challenges and achieve their goals.