Dynamic Administrative Assistant Opportunity

About GESSGESS stands as a premier international school in Singapore, welcoming students from over 70 countries. We create a nurturing environment that feels like home for many families, fostering a community built on mutual support and solidarity. Our robust language program empowers students to embrace their multilingual identities, preparing them for a globalized world. Through our offerings of the German International Abitur and the IB Programme, students are well-equipped for successful careers post-graduation. Our commitment to lifelong learning is reflected in our core values of respect, openness, and diversity, which we instill in our students for their futures.In recognition of our innovative educational approach, we proudly received the “Deutsche Schulpreis” (German School Prize) in 2022. This accolade highlights our unique educational concept and positions us as the only German school abroad nominated for this prestigious award.Job Purpose The School Administrative Officer (European Section) plays a crucial role in delivering comprehensive administrative support to the Director, academic staff, parents, and students. This position ensures smooth operational processes and effective communication within the school community. Key responsibilities include managing academic events, coordinating communications, and maintaining precise data and records. Additionally, the officer will assist parents and students with non-academic inquiries, fostering a positive experience and efficiently resolving any issues that arise.

About GESSGESS is a prestigious international school in Singapore, welcoming students from over 70 nationalities. More than just an educational institution, we strive to create a nurturing environment that feels like home for many families. Our language programs are designed to help students embrace their multicultural identities and prepare them for a globalized world. With pathways such as the German International Abitur and the IB Programme, we equip our students with the skills they need for future success. Lifelong learning is a core value at GESS, where we emphasize respect, openness, and diversity, principles that our students carry into their lives beyond school.In 2022, we were honored to receive the “Deutsche Schulpreis” (German School Prize) for our innovative educational concept, being the only German school abroad nominated for this prestigious award.Position: School Administrative Officer (Whole School). This role is vital in delivering high-quality administrative support across all school sections, ensuring a consistent and positive experience for parents and students alike.The School Administrative Officer will collaborate closely with School Directors, Heads of Departments, and the Head of School Services to provide administrative and coordination support for front-of-house services, school-wide initiatives, and events. This role is key in maintaining organized systems, accurate records, and effective communication to facilitate smooth daily operations.Additionally, the Officer will assist in managing whole-school educational programs and enrichment activities, which includes scheduling, documentation, and logistics coordination, while ensuring compliance with established safety protocols and school policies for trips and activities.The position also entails supporting parents and students with non-classroom inquiries, effectively addressing more complex issues as necessary. By focusing on detail, responsiveness, and professional communication, the Officer will help enhance the overall family experience within the school community.

Role SummaryResponsibilities: As an Office Administrator, you will ensure the seamless operation of our Singapore office. This role offers you a chance to engage with various aspects of our company, including office management, facilities, IT, and recruitment administration. You will provide vital administrative support to our Management team.Salary: S$2,800 to S$3,500 monthly, commensurate with your experience.Benefits: Enjoy a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more, detailed here.Role Type: This is a full-time, permanent position requiring five days a week in our Singapore office.Start Date: We are recruiting for start dates throughout 2026, occurring monthly.Location: This opportunity is based in our Singapore office.About the RoleWe are looking for a proactive and enthusiastic individual to facilitate the efficient functioning of our Singapore office. This diverse role allows you to engage with various components of our operations, including office management, facilities, IT, recruitment administration, travel coordination, and event planning. You will work on-site five days a week alongside approximately 50 team members, with opportunities for growth as our team expands.Your contribution will be essential in supporting our client delivery team to uphold our commitment to exceptional customer service and the provision of high-quality work. You will benefit from training and mentorship from seasoned colleagues within our global and local Operations teams, allowing you to shape your role and enhance office processes for improved efficiency.Key Responsibilities:Manage essential office supplies and IT equipment.Implement established IT procedures.Facilitate office purchases and process expenses.Maintain strong relationships with service providers and suppliers.Ensure a safe, tidy, and professional office environment through health and safety assessments.Welcome visitors and coordinate office visits for colleagues and clients.Handle incoming calls and messages.Organize domestic and international shipments.Coordinate external events, including client meetings and attendance at scientific congresses, as well as internal social events.Schedule meetings and arrange logistics for off-site gatherings.

Join sikaag as a Senior Executive in Office Administration, where you will play a pivotal role in managing administrative functions and supporting the executive team. We are looking for a dedicated professional who excels in organization, communication, and multi-tasking.

Join Our Dynamic Team as an HR & Office Administrator!At Maneuver Marketing, we are on a mission to revolutionize the health and wellness industry by building and scaling leading direct-to-consumer (DTC) brands. As an HR & Office Administrator, you will play a crucial role in fostering a positive workplace culture while managing essential HR functions and office operations.In just five years, we have successfully launched our own DTC Health & Wellness brand, achieving over USD$100M in annual sales and serving more than 3,000,000 customers worldwide. Our impressive growth has earned us recognition from The Financial Times as one of APAC's top High-Growth Companies and a prestigious 2nd place in the E50 Awards.This is an exciting opportunity to be part of our growth journey!

Location: SingaporeJob Title: Office Administrator / Admin ExecutiveReporting to: Senior Manager, Human Resources APACJoin the dynamic team at Genetec as an Office Administrator / Admin Executive, where you will play an integral role in facilitating the smooth operations of our APAC office in Singapore. Your contributions will be essential in supporting our team with various administrative and logistical tasks, including organizing and hosting regional meetings.In this role, you will be responsible for taking meeting minutes, tracking action items, and coordinating with internal stakeholders to ensure effective communication and successful execution of team objectives. We are looking for someone who presents themselves professionally and warmly interacts with colleagues and visitors, fostering a positive and collaborative work environment.Your Daily Responsibilities Include:Managing the day-to-day operations of Genetec’s APAC office in Singapore, including handling phone, mail/courier services, IT onboarding, and other administrative duties.Timely escalation of urgent tasks to the Managing Director.Preparation of HR-related correspondence, reports, and documentation, while assisting with HR operations, onboarding, and offboarding activities.Acting as the local coordinator for internal initiatives and office-related programs as necessary.Serving as the point of contact with building management and external vendors for facility operations and maintenance.Processing vendor invoices, ensuring proper documentation and approvals.Providing administrative support to the local leadership team, including arranging travel logistics for business guests.

Company Overview:Established in 2002, DVI Solutions has emerged as a premier provider of audio-visual solutions, empowering our clients to enhance communication and collaboration, whether they are in the same office or across the globe. Our reach extends across Japan, Singapore, Thailand, Shanghai, Hong Kong, the Philippines, Vietnam, India, Malaysia, and Indonesia. Our diverse clientele includes corporations, government entities, educational institutions, retail businesses, hospitality sectors, and more.Position Summary:We are on the lookout for a dedicated and detail-oriented HR & Office Administration Specialist to bolster our human resources operations and ensure the seamless functioning of our office environment. This position emphasizes support throughout the employee lifecycle, particularly in onboarding and HR administration, while also encompassing essential office management duties.Key Responsibilities:Human Resources Responsibilities:Oversee onboarding procedures, ensuring thorough documentation, orientation, and integration for new hires.Maintain precise and confidential employee records and HR databases.Assist in payroll processing, leave management, and benefits administration.Support performance management initiatives and employee engagement activities.Ensure adherence to local labor regulations and internal policies.Serve as a point of contact for employee inquiries and HR-related assistance.Office Administration Duties:Manage daily office operations to promote a productive and efficient working atmosphere.Handle office supplies, vendor relationships, and procurement processes.Organize meetings, internal events, and company communications.Update and maintain office policies and procedures.Assist with facilities management and initiatives aimed at workplace safety.Qualifications:Skills and Experience:Bachelor’s degree in Human Resources, Business Administration, or a related discipline.2-5 years of experience in HR operations and/or office administration.Exceptional organizational and multitasking capabilities.Outstanding communication and interpersonal skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with HR systems or tools is a plus.Solid understanding of local employment laws and regulations.Experience in fast-paced or dynamic environments.High level of discretion with sensitive information.Strong attention to detail and effective problem-solving skills.DVI Solutions is an Equal Opportunity Employer. We encourage qualified applicants from all backgrounds to apply without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Join our dynamic team at the Louis Dreyfus Company as an Office Facilities & Administrative Executive. In this pivotal role, you will be responsible for overseeing office operations, managing facilities, and ensuring a conducive work environment. You will collaborate with various departments to streamline administrative processes and enhance operational efficiency.Your key responsibilities will include maintaining office supplies, coordinating facility maintenance, and providing general administrative support to ensure smooth daily operations. We seek an individual who is proactive, detail-oriented, and possesses excellent communication skills.

Join our dynamic team at SGS as an Administrative Associate, where you will play a crucial role in supporting our Inspection and Field Testing department. This position is designed for proactive individuals who thrive in a fast-paced environment and are eager to contribute to operational excellence.As an Administrative Associate, you will be responsible for handling administrative tasks that ensure the smooth functioning of our department. Your organizational skills will be key in managing schedules, coordinating meetings, and maintaining documentation. This role offers a fantastic opportunity to develop your administrative skills while working with a collaborative team.

About Mirana VenturesMirana Ventures is a leading global investment fund dedicated to fostering innovation in blockchain and Web3 technologies. We provide long-term capital and strategic partnerships to visionary founders and fund managers. Our investment strategy spans various stages of growth, from early startups to established enterprises, and we leverage our extensive network to bolster the success of our portfolio companies.Role OverviewWe are seeking a dynamic and professional Receptionist and Office Manager to represent Mirana at our Singapore office. This dual-role requires a blend of front-of-house responsibilities and comprehensive office management. You will play a crucial role in ensuring a welcoming environment for guests and team members, while maintaining an organized and efficient workspace.Key ResponsibilitiesFront Desk & Guest Experience:Welcome and greet guests, ensuring a warm and professional initial interaction.Oversee visitor access and manage reception security protocols.Handle incoming mail, deliveries, and coordinate courier services.Office Operations & Management:Take charge of daily office operations, ensuring a smooth workflow at all times.Manage pantry logistics including stocking, inventory, and vendor coordination.Organize office meals and catering for meetings and events.Maintain office cleanliness and organization by coordinating with cleaning staff and building management.Oversee office space logistics, including seating arrangements and meeting room setups.Act as the primary liaison for landlords, building management, and service vendors regarding rent and maintenance issues.Coordinate office maintenance and repairs, ensuring timely resolutions to any issues.Administrative & Coordination Support:Manage meeting room bookings, schedule meetings, and organize travel arrangements.Maintain office expenses, process invoices, and track budgets related to operations.Order and manage office supplies and equipment.Assist with onboarding logistics for new hires.

About GESSGESS is a premier international school in Singapore, welcoming students from over 70 countries. We strive to create a supportive environment that feels like a home away from home. Our comprehensive language programs help nurture students' multicultural identities, preparing them for global careers with qualifications like the German International Abitur or the IB Programme. Our commitment to lifelong learning is reflected in our core values of respect, openness, and diversity, which our students carry into their futures.In 2022, we proudly received the prestigious “Deutsche Schulpreis” (German School Prize) for our innovative educational approach, being the only German school abroad to be nominated for this honor.Position: Campus Security OfficerJob Purpose:Your primary role will be to serve as the welcoming face of GESS, ensuring a friendly and service-oriented atmosphere while maintaining a secure environment on campus.Key ResponsibilitiesSecurity Operations· Represent GESS with professionalism and courtesy, recognizing that security personnel are often the first point of contact for visitors.· Remain at your assigned security post until a proper handover occurs to the next officer.· Conduct regular patrols to deter theft, violence, and unauthorized access by individuals or vehicles.· Ensure the timely locking and unlocking of school facilities each day.· Grant access to authorized personnel as necessary.· Oversee vehicle and bus traffic on campus in compliance with established parking regulations.· Monitor student departures, ensuring they are accompanied by a parent, guardian, or teacher, or possess a signed Exit Pass.· Verify the identity of all visitors, issuing visitor badges in exchange for identification and maintaining accurate entry/exit logs.· Stay vigilant and well-versed in emergency protocols, understanding the specific responsibilities of security officers during emergencies.· Collaborate closely with the Security Supervisor to address any security-related concerns.· Promptly report security issues to your supervisor.

As an Administrative Assistant at fuku, you will play a vital role in ensuring the smooth functioning of our office operations. Your responsibilities will include:- Providing comprehensive administrative support to enhance the efficiency of the office.- Organizing and managing schedules, appointments, and meetings for executives and team members.- Preparing and meticulously editing correspondence, reports, and presentations with a keen eye for detail.- Maintaining and updating company records, databases, and filing systems for easy access.- Handling incoming calls, emails, and inquiries with professionalism and promptness.- Coordinating travel arrangements, including booking flights, accommodations, and transportation.- Assisting in the planning and execution of corporate events and meetings.- Monitoring office supplies and placing orders as necessary to ensure uninterrupted operations.- Collaborating with a variety of departments to support organizational objectives and initiatives.- Undertaking additional administrative tasks as directed by management.

About the RoleWe are looking for a dynamic Workplace Administrator to enhance our Regional HR and Employee Experience operations in Singapore. This role involves a diverse set of responsibilities in Office Administration, Human Resources, Onboarding Support, and enriching employee experience programs.Key ResponsibilitiesOffice Operations & AdministrationManage daily office operations to ensure a seamless and organized work environment.Oversee office budgeting and expenses, including invoice processing and financial tracking.Maintain office supplies inventory and manage procurement needs.Ensure compliance with internal policies, safety standards, and local regulations.Facilities & Vendor ManagementAssist in selecting and setting up our new office space by coordinating with designers, contractors, and vendors.Foster relationships with service providers for maintenance, cleaning, and security.Support office equipment setup and workspace allocation.Employee Experience & CulturePlan and execute company events such as open days, volunteer activities, and anniversaries.Engage in employee experience initiatives that promote connection and inclusivity.Coordinate logistics for internal meetings, team-building events, and cultural programs.Brand & Event SupportAssist with office-related media productions to enhance employer branding.Support networking events, partner visits, and media interactions at the office.Collaborate with various teams to ensure events align with our brand values.Why Join Us?Be a part of redefining the workplace experience with Plaud, where innovation meets employee engagement.

As an integral part of our team at fuku, the Administration and Front Desk Manager will oversee front desk operations and ensure a seamless administrative experience. Key Responsibilities:Front Desk Management:- Supervise daily front desk activities, including welcoming visitors, managing phone calls, and addressing general inquiries.- Serve as the first point of contact for our company, upholding a professional and inviting atmosphere at all times.Office & Administrative Support:- Manage day-to-day administrative functions such as coordinating office maintenance, acquiring office supplies, and organizing document filing.- Provide support for general office operations and respond swiftly to internal administrative requests.Documentation & Internal Support:- Create and maintain administrative documents, internal communications, and meeting minutes.- Assist in streamlining internal administrative processes and workflows to boost efficiency.External Vendor Coordination:- Liaise with external service providers, including property management, cleaning services, and other office vendors.- Aid in the renewal of licenses, annual inspections, and basic compliance-related administrative tasks.Culture & Internal Activities:- Help organize employee celebrations, holiday welfare programs, and other internal events.- Support company gatherings and internal activities to enhance team engagement and a positive work culture.Meeting & Client Support:- Prepare meeting spaces and provide on-site assistance for client visits and internal meetings.- Ensure effective coordination and professional execution of meetings and visits.

Be Part of Our Mission to Transform Lives!Pathlight School is proud to be Singapore's pioneering autism-focused educational institution, uniquely combining the national curriculum with vital life readiness skills. We serve a diverse group of students, aged 7 to 18 years, on the autism spectrum and related conditions. Our dedicated approach ensures that these learners, who are able to engage with the national curriculum, receive the tailored support they need, including smaller class sizes, specialized accommodations, and skilled educators trained in autism.The Secondary School team at Pathlight School plays a critical role in fostering the holistic development of our students, equipping them for seamless transitions into post-secondary pathways.Subjects Open for Recruitment: English / Mathematics / Science / Art / Design & Technology / Humanities / CPA / Physical EducationAs an Educator, your contributions will encompass:Excellence in Curriculum and InstructionDesign and implement engaging lessons tailored to the diverse learning profiles of students.Utilize evidence-based instructional strategies and meaningful activities to address individual educational needs.Conduct assessments that provide valuable insights into student progress and offer constructive feedback, alongside appropriate instructional support to bridge learning gaps.Comprehensive Student DevelopmentFoster strong relationships with students through demonstrated care and encouragement.Create data-driven Individualized Education Plans (IEPs) and Individual Transition Plans (ITPs), collaborating with families, caregivers, allied professionals, and stakeholders to support student achievement.Utilize innovative methods and tools, such as Augmentative and Alternative Communication (AAC) systems and adaptive learning technologies, to enhance student learning experiences.Establish positive classroom routines and practices that cultivate a safe and supportive learning environment conducive to student growth.Employ behavioral techniques and strategies to effectively manage complex and challenging behaviors within the classroom.Respond to emergency situations and implement necessary safety protocols. Commitment to Professional GrowthEngage proactively in ongoing professional development to enhance knowledge and skills.Collaborate with colleagues through professional learning teams to promote a culture of shared learning. Contributions to Projects, Programs, and InitiativesSupport student learning experiences through involvement in Co-Curricular Activities (CCAs).Contribute as a committee member to various school initiatives and projects.

Join Our Team at GESSAt GESS, one of Singapore's premier international schools, we are proud to bring together students from over 70 different countries. Our vibrant community fosters a sense of belonging and support for families, offering a nurturing environment where students can thrive in multilingual settings. Through our German International Abitur or the IB Programme, we equip our students with the skills necessary for success in their future careers. We emphasize lifelong learning, respect, openness, and diversity—values that our students carry forward into their lives.We are honored to have received the prestigious “Deutsche Schulpreis” (German School Prize) in 2022, recognizing our exceptional educational approach under the motto “Make teaching better”. As the only German school abroad nominated for this award, we take pride in our innovative educational practices.Position OverviewWe are seeking a dedicated Relief First Aid Officer to oversee the First Aid services within our school. This part-time position, compensated at $20 per hour, involves collaborating with our First Aid Team to maintain high standards of care for students and staff.Key ResponsibilitiesFirst Aid Duties- Provide first aid during school hours, sporting events, and school activities.- Serve as the primary contact for any student or staff member feeling unwell.- Prepare and maintain First Aid Travel Kits.- Ensure hygiene standards are upheld and apply preventative measures.- Conduct monthly checks on medications and manage expired items.- Assist with additional tasks as directed by the First Aid Department Manager.Administrative Support- Collaborate with parents to collect essential data about children with chronic conditions.- Notify teachers/parents regarding student absences due to illness.- Alert the First Aid Department Manager of significant health updates.

Join Our Dynamic Team at GESS!As a premier international institution in Singapore, the German European School Singapore (GESS) welcomes students from over 70 different nationalities. We pride ourselves on being a supportive community that feels like a home away from home for our families. Our robust language program allows students to embrace their multicultural identities while preparing them for a global future. With pathways leading to the German International Abitur or the IB Programme, we ensure our students are equipped for success beyond their school years. At GESS, we foster a culture of lifelong learning, guided by our core values of respect, openness, and diversity, which our students will carry into their futures.In recognition of our innovative educational approach, we were honored with the “Deutsche Schulpreis” (German School Prize) in 2022, standing out as the only German school abroad nominated for this prestigious award.We invite applications for the role of Relief Pre-School Teaching Assistant, starting from August 2024.Your Responsibilities:· Engage actively in all facets of school life.· Demonstrate enthusiasm and passion in working with children.· Collaborate effectively with class teachers, parents, and children to foster a safe and welcoming atmosphere.· Build respectful relationships with children, parents, and colleagues.· Ensure the safety and supervision of children at all times.· Assist in planning and preparing educational activities and maintaining portfolios.

About GESSGESS is a premier international school located in Singapore, embracing a diverse community of students from over 70 countries. We pride ourselves on being a second home for many families, fostering a strong sense of support and solidarity within our school community. Our language programs empower students to embrace their multilingual identities, equipping them to thrive in a global environment. Graduates leave us prepared for their future endeavors, with opportunities to pursue the German International Abitur or the IB Programme. Our commitment to lifelong learning is reflected in our core values: respect, openness, and diversity, which our students carry forward into their lives beyond school.In recognition of our innovative teaching approach, we were honored with the “Deutsche Schulpreis” (German School Prize) in 2022, highlighting our unique educational framework focused on improving teaching quality.We are currently seeking a dedicated Primary School Teacher to join our team and lead classes in accordance with the German primary school curriculum. This position is available for immediate start.

Transform Lives Together at Pathlight School!Pathlight School is Singapore's pioneering institution focused on autism education, integrating the national curriculum with essential life readiness skills. We cater to students aged 7 to 18 on the autism spectrum, who are cognitively capable of engaging with the national curriculum but require additional support, such as smaller class sizes, tailored accommodations, and educators trained in autism. At Pathlight School Primary, our dedicated team is committed to delivering high-quality education while nurturing students to become future-ready, lifelong learners. As an Educator, your impact will include: Curriculum and Instructional Excellence Design and deliver engaging, well-paced lessons tailored to the diverse learning profiles of students. Utilize evidence-based pedagogical practices and meaningful activities to meet individual educational needs. Implement effective assessment strategies to monitor student progress, providing constructive feedback and necessary instructional support to bridge learning gaps. Holistic Student Development Foster strong relationships with students through genuine care, concern, and encouragement. Develop data-driven Individualized Education Programs (IEPs) and Transition Plans (ITPs) for students, collaborating with families, caregivers, Allied Professionals, and stakeholders to support goal attainment. Employ appropriate methods and tools to enhance ongoing student development, including Augmentative and Alternative Communication (AAC) strategies, adaptive learning devices, and technology. Create and maintain effective classroom routines and practices that promote a safe and conducive learning environment, fostering student well-being. Implement behavior management techniques for students with complex needs and manage emergency situations effectively. Professional Development Actively participate in professional development opportunities for continuous knowledge and skills enhancement. Engage with professional learning teams to promote collaborative growth among staff members. Projects, Programs, and Initiatives Support extracurricular activities that enrich students’ learning experiences. Contribute as a committee member to various school initiatives and events. Partnerships and Stakeholder Engagement Maintain open communication with external stakeholders (e.g., families, community organizations) to ensure collaborative support for student success.