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Document Management Specialist at csgroup | Den Haag

HE SpaceDen Haag
On-site Full-time

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Experience Level

Mid to Senior

Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field. Minimum of 4 years of relevant experience in documentation management. Proven expertise in managing documentation processes. Solid understanding of applicable configuration management procedures and support tools is a plus. Advanced proficiency in modern resource management tools and standard office automation software, particularly Excel. Experience with SAP, especially ECC and SRM modules, and familiarity with ESA corporate applications such as ESA-p is advantageous. Able to quickly understand and adapt to ESA-specific contexts and environments, including corporate IT applications. Previous experience with ESA-related activities is beneficial. Fluency in English is mandatory; additional languages are a plus.

About the job

  • Conduct regular assessments of document statuses across various archives and accurately register this information in the Document Management System (DMS) database.
  • Manage the registration, distribution, and archiving of documents, along with providing reproduction services.
  • Process changes to configuration-controlled documents and official papers pertinent to unit activities.
  • Assist users in retrieving documents from local DMS, external DMS, paper archives, the ESTEC library, scanned documents on CD-ROM, and online sources.
  • Provide hard copies of electronic documents upon request and create electronic versions of necessary documents.
  • Oversee the management of original files.
  • Offer related support during project reviews.
  • Contribute to enhancements in document management concepts and drive future improvements.

About HE Space

HE Space is a renowned international space organization with over 40 years of experience in delivering high-quality expertise in engineering, science, and administration. Partnering with CS Group, we strive to lead the engineering and digital space market in Europe, providing exceptional consulting services to our clients.

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