About the job
The Customer Service Representative in the Billing Office at Luminis Health supports clients with billing questions and helps manage self-pay and bad debt balances for services billed by the Luminis Health Professional Business Office. This position explains insurance responsibilities, discusses self-pay options, and guides customers through resolving their financial obligations. Representatives collect payments by phone, set up payment plans, coordinate with accounts in bad debt, and review eligibility for state or local assistance programs, including Luminis Health's financial aid. The team uses established collection practices and aims to deliver excellent customer service.
Main Responsibilities
- Answer incoming customer calls, document each interaction, and make outbound calls to resolve issues, providing updates on progress and expected completion.
- Respond to questions about billing, refunds, insurance claims, self-pay, and bad debt balances.
- Serve as a liaison between customers and internal billing teams or bad debt vendors to resolve discrepancies, update bankruptcy records, and process self-pay adjustments per policy.
- Verify and update patient and guarantor demographic information, insurance details, and account status in the billing system.
- Assist patients and guarantors with Medical Financial Assistance applications, determine eligibility, and process applications according to policy.
- Support patients applying for state or federal medical financial assistance programs.
- Collect pre-service payments and self-pay balances, or arrange payment plans in line with policy.
- Manage self-pay and bad debt collection queues to reduce accounts receivable and prevent bad debt write-offs.
- Update statement holds, oversee statement processing, and handle requests for itemized bills or statements.
- Perform other duties as assigned.

