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Corporate Secretarial Specialist - Manila

On-site Full-time

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Experience Level

Entry Level

Qualifications

Requirements for This PositionBachelor's or Master's Degree in Legal Management, Law, or a related discipline.1-3 years of experience in corporate secretarial functions. Familiarity with SEC regulations and other governmental transactions. Knowledge of the Revised Corporation Code. Experience in drafting Minutes of Meetings, letters, or memoranda. Ability to effectively liaise with various departments and joint venture partners. Prior experience working alongside a Board of Directors is preferred.

About the job

Job Summary

The primary focus of this role is to enhance corporate governance by ensuring compliance with relevant corporate and regulatory standards. This includes maintaining statutory records, organizing and documenting meetings for the board and shareholders, advising directors on governance responsibilities, facilitating necessary regulatory filings and disclosures, and serving as a key liaison among the board, management, shareholders, and regulatory bodies.

Job Responsibilities

  • Manage corporate housekeeping tasks for all ib vogt PH entities, as well as other ib vogt APAC companies, including the preparation of minutes, Secretary’s Certificates, board resolutions, General Information Sheets (GIS), and compliance with regulatory requirements set forth by government agencies, notably the SEC, BIR, and local authorities.
  • Prepare documentation required for obtaining annual business permits, licenses, certifications, and other essential documents for project development.
  • Oversee the organization and filing of all legal documents, files, and invoices for the PH team and CorpSecAPAC team, adhering to established naming conventions and ensuring important files are uploaded to data rooms as necessary.
  • Assist with any additional legal tasks or projects related to the companies and initiatives of the PH team as directed by Legal Counsel.
  • Coordinate appointments with notary publics in the Philippines, Malaysia, and Singapore in collaboration with the CorpSecAPAC team.
  • Prepare corporate reports for the headquarters Legal Team based in Berlin.

About ib vogt GmbH

ib vogt GmbH is dedicated to advancing the decarbonization of the global electricity sector. The company specializes in the worldwide development of turnkey photovoltaic (PV) plants and battery storage projects, as well as expanding its Independent Power Producer (IPP) portfolio. ib vogt provides comprehensive services across the value chain, including development, financing, engineering, procurement, construction (EPC), operation and maintenance (O&M), and asset management. Headquartered in Berlin, Germany, ib vogt has established a strong presence across Europe, Asia Pacific, the Americas, and Africa, operating in over 40 countries. The company collaborates with numerous global partners and employs a dedicated team of over 900 professionals. With more than 4 GW of PV power plants either built or under construction, ib vogt boasts a project pipeline exceeding 60 GWp.

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