Administrative Assistant - Infrastructure

Role Overview Ontario Transit Group is looking for a Subcontractor Administrator in Toronto. This position focuses on managing relationships with subcontractors and making sure all contract terms are followed. The role supports project teams through a range of administrative duties. What You Will Do Maintain accurate records related to subcontractors and their contracts Process payments for subcontractors on schedule Assist project teams with administrative tasks as needed Monitor and help ensure compliance with contractual requirements

Join the Ontario Transit Group as a Senior Subcontractor Coordinator, where you will play a pivotal role in managing subcontractors and ensuring the successful execution of contracts. Your expertise will be vital in fostering strong relationships with subcontractors, optimizing processes, and maintaining high standards of performance.

The Transfer Administrator at aviso manages and processes transfer requests, ensuring each step meets company policies. This position supports smooth transitions and aims to deliver a positive experience for everyone involved in the transfer process. Role overview This role focuses on handling transfer requests from start to finish. Attention to detail and a commitment to organizational standards are essential. The Transfer Administrator works closely with stakeholders to maintain accuracy and compliance throughout the process. Key responsibilities Process transfer requests in line with internal guidelines Monitor compliance with company policies during each transfer Support stakeholders by ensuring clear communication and timely updates Location This position is based in Toronto, Ontario, Canada.

Role Overview University Health Network is hiring an Office Administrator in Toronto. This position supports operations for Altum Health and Connected Care. The role calls for strong organizational skills and a proactive approach to daily tasks. What You Will Do Coordinate office activities to keep operations running smoothly Support administrative processes across Altum Health and Connected Care Help maintain an organized and efficient work environment What We’re Looking For Experience in office administration or healthcare administration Strong organizational skills Proactive attitude and attention to detail Commitment to high standards in healthcare support

Allied REIT is hiring a Bilingual People Administrator based in Toronto, Ontario. This position plays a key part in supporting the People team and ensuring smooth communication with employees who speak different languages. Role overview The Bilingual People Administrator handles a range of administrative duties that help create a positive experience for employees. The focus is on maintaining accuracy in records, supporting day-to-day HR processes, and helping the team communicate clearly across the organization. Key responsibilities Support the People team with administrative tasks Help maintain clear communication in a multilingual environment Contribute to a positive employee experience Uphold high standards in all assigned duties Requirements Fluency in English and at least one other language Strong organizational and communication skills Experience with administrative or HR-related tasks is an asset

University Health Network (UHN) seeks an Administrative Assistant II to help keep its Medical team organized and running smoothly in Toronto. This role ensures essential administrative support for medical staff and daily operations. Key responsibilities Manage calendars and schedules for medical staff Coordinate meetings and appointments Handle correspondence with accuracy and professionalism Support day-to-day administrative tasks as needed Requirements Keen attention to detail Professional communication skills Ability to organize and prioritize multiple tasks Experience in an administrative or medical office setting is an asset

Join a Trailblazer in BankingAt Equitable Bank, we embrace innovation over tradition. We are committed to redefining banking for Canadians by offering creative and effective banking solutions that challenge the status quo.Our success stems from our dynamic team of forward-thinking professionals who are eager to push boundaries. If you’re enthusiastic about being part of a transformative banking experience while enjoying your work, this could be the perfect opportunity for you.Having served over 800,000 customers across Canada, we pride ourselves on our legacy of over 50 years in the banking sector. As Canada's Challenger Bank™, Equitable Bank, along with our subsidiary Concentra Bank, supports credit unions that serve over six million members nationwide. Together, we manage over $142 billion in assets, dedicated to making a significant impact in Canadian banking. Our digital platform, EQ Bank, has been recognized as one of the top banks in Canada on the Forbes World's Best Banks list since 2021.Key Responsibilities As the Property Tax Administrator, you will oversee a diverse portfolio of tax accounts across multiple municipalities, ensuring timely remittances of payment installments as per municipal deadlines. Additionally, you will be responsible for executing tax adjustments for escrow accounts to maintain accurate tax components and account balances, as well as processing credit refunds for borrowers as necessary.

Role overview CaseWare seeks an Administrative Assistant in Toronto, ON to support the team and help keep office operations running smoothly. This position plays a key part in the day-to-day workflow, handling a range of administrative responsibilities. What you will do Manage calendars and scheduling for team members Organize meetings, including coordinating logistics Assist with various administrative tasks as they arise Requirements Strong attention to detail Solid organizational skills

Aviso :Chez Aviso, nous sommes déterminés à améliorer le bien-être financier des Canadiens. En tant qu'entreprise de gestion de patrimoine de premier plan, nous prônons le leadership, l'innovation et la responsabilité, tout en mettant l'accent sur le partenariat et l'engagement communautaire. Vous constaterez que notre culture dynamique et nos employés dévoués font toute la différence et nous distinguent dans le secteur. Si vous recherchez un environnement de travail stimulant axé sur les valeurs humaines, explorez les opportunités que nous offrons sur notre site www.aviso.ca/fr.Le défiNous recherchons un(e) Administrateur(trice) de Succession pour rejoindre notre équipe des opérations. Sous la supervision du responsable de la Fiscalité, des Successions et des Déclarations, vous serez chargé(e) de traiter les règlements de succession et de préparer les déclarations fiscales pour les comptes enregistrés et non enregistrés, conformément aux directives de l'OCRI (anciennement OCRCVM et ACFM) et nos lignes directrices sur les fiduciaires.Qui vous êtes :Service — Vous placez les besoins du client au cœur de vos préoccupations, offrant des solutions centrées sur le client tout en établissant des partenariats stratégiques pour faire d'Aviso un conseiller de confiance.Exécution — Vous êtes déterminé(e) à atteindre vos objectifs, prêt(e) à saisir les opportunités et à améliorer continuellement vos compétences.Collaboration — Vous êtes un(e) joueur(euse) d'équipe, contribuant activement aux objectifs communs et favorisant un environnement de travail collaboratif.

eqbank is looking for an Administrative Assistant based in Toronto. This position plays a key part in keeping daily operations organized, supporting project work, and helping teams communicate effectively across the company. Responsibilities Handle a variety of administrative tasks to ensure smooth daily operations Support project coordination and track progress as needed Help facilitate clear communication between different teams and departments What Sets You Up for Success Strong organizational abilities A proactive approach to work Comfort collaborating with several teams This role offers opportunities to learn and develop while contributing to a collaborative team at eqbank.

We are seeking a skilled Solaris System Administrator to join our talented team at System Canada Technologies. In this full-time position, you will be responsible for the installation, configuration, and maintenance of Solaris operating systems, ensuring optimal performance and security.As a key member of our IT department, you will work closely with other IT professionals to manage system updates, troubleshoot issues, and implement best practices. If you have a strong background in system administration and are passionate about technology, we want to hear from you!

Join Mattermost as an IT Administrator Contractor and play a crucial role in managing our IT infrastructure. You will be responsible for ensuring the smooth operation of IT services and support across multiple locations, including Ottawa, Toronto, San Antonio, and San Diego. Ideal candidates are proactive, detail-oriented, and passionate about technology.

Join a ChallengerAt Equitable Bank, we redefine traditional banking by providing innovative solutions tailored for Canadians. Our mission is driven by a dynamic team of forward-thinkers who thrive on challenging the status quo. If you're eager to reshape the future of banking while enjoying your work, this role could be your next significant opportunity.With over 800,000 customers across Canada, Equitable Bank, known as Canada's Challenger Bank™, has been a part of the financial landscape for over 50 years. Our subsidiary, Concentra Bank, partners with credit unions serving more than six million members. Together, we manage assets exceeding $142 billion, all while striving to transform Canadian banking and enhance people's lives. Our EQ Bank digital platform has consistently ranked among the top banks in Canada on the Forbes World's Best Banks list since 2021.The RoleThe Defaults Administrator plays a crucial role in our operations by executing various administrative tasks related to the preparation of default statements and the processing of delinquent loan payments. This position entails accurately entering information into software applications for reporting purposes. You will provide essential support to Default Officers and Managers, focusing on both residential and commercial mortgages. This role also includes working towards monthly targets established by management.

We are seeking a highly skilled Solaris 10 and 9 OS Administrator to join our team at System Canada Technologies. The ideal candidate will possess advanced expertise in Solaris operating systems, demonstrating the ability to manage, configure, and troubleshoot complex environments effectively.

As a Payroll Administrator at H&M, you will play a critical role in ensuring precise and timely payroll processing while providing exceptional support for payroll inquiries and resolving pay discrepancies. This hybrid position reports directly to our Payroll Manager in Canada and is located in our Toronto Support Office.A typical day in this dynamic role will encompass the following responsibilities:Reviewing and processing new hires in the payroll system, HRIS, and time and attendance systems to ensure accuracy and implement necessary corrections.Maintaining both electronic and physical employee files.Processing payroll updates, including direct deposits.Setting up payroll tax configurations.Verifying payroll hours using the time and attendance system to ensure correct payment for both non-exempt and exempt employees.Delivering outstanding customer service to resolve payroll-related questions and concerns from our internal teams.Generating necessary reports for Area teams and department heads.Ensuring accuracy in employees' wellness and vacation time records.Managing employment verifications and unemployment claims.Providing payroll support to store locations.Collaborating with Area teams to address and resolve any payroll issues that arise.Coordinating workload with the Payroll Manager and Payroll Supervisor to ensure timely completion of all critical data entry tasks.Assisting with special projects as directed by the Payroll Manager or Payroll Supervisor.

We are seeking a dedicated and knowledgeable SCCM Administrator to join our dynamic IT team. As an SCCM Administrator, you will play a pivotal role in managing and maintaining our System Center Configuration Manager (SCCM) environment. Your expertise will ensure that our systems are efficiently configured, monitored, and patched, contributing to the overall security and performance of our organization.

Join BenchSci as a Senior Systems Administrator, where your technical expertise meets your passion for enhancing employee technology experiences. In this pivotal role, you will design, enhance, and secure the systems that underpin our global workforce, ensuring they are reliable and user-friendly.This position is ideal for a professional eager to expand their technical ownership while honing their architectural and leadership capabilities. You will collaborate closely with IT leadership and business stakeholders to thoughtfully scale our evolving environment, while remaining accessible and engaged in crucial day-to-day support.We are seeking a hands-on leader who thrives on solving complex technical challenges, optimizing systems at scale, and being a reliable resource for employees in need.We welcome applicants from the Greater Toronto Area (GTA) for this role, which requires a minimum of two days in the office at BenchSci’s Toronto headquarters, with flexibility based on business requirements.How We Work: AI-First by DesignAs an AI-first organization, BenchSci leverages this mindset to innovate our systems, solve problems efficiently, and scale our operations. Within IT, we utilize AI to enhance diagnostics, automate workflows, improve documentation, and accelerate technical decision-making.In this role, you will be expected to leverage AI tools daily, from troubleshooting and scripting to system design and process improvement, while identifying new ways AI can enhance reliability, service quality, and employee satisfaction across our organization.We are committed to operationalizing AI. Candidates who are curious, pragmatic, and enthusiastic about integrating AI into IT practices will excel in our environment.Salary Range: $100,000 - $115,000We recognize that compensation is a significant factor in your job decision. The salary range reflects our target hiring range, based on market data, internal equity, and the current scope of the role. While we often offer mid-range salaries, individual offers may vary depending on experience and skills.

We are seeking a dedicated and skilled Storage Infrastructure Administrator to join our dynamic team at System Canada Technologies. In this contract-based role, you will play a crucial part in managing and optimizing our storage systems to ensure maximum efficiency and reliability.

Bantrel Co. seeks a Reception and Administrative Assistant based in Toronto. This position is the first point of contact for clients and visitors, setting the tone for a professional and welcoming front desk experience. Main responsibilities Greet and direct visitors and clients as they arrive at the office Manage incoming calls and respond to general inquiries Handle daily administrative tasks to support smooth office operations Assist team members with a range of office needs as they arise Role focus This role centers on maintaining a positive atmosphere at the front desk and providing dependable administrative support for the office.