Administrative Assistant - Infrastructure

Role Overview Fengate Infrastructure is growing and seeking an Administrative Assistant to support its senior leadership team in Toronto, Ontario. This role calls for a professional who brings discretion, strong organizational skills, and the ability to manage multiple priorities. An interest in the infrastructure sector and Fengate's operations will help contribute to the team's ongoing success. What You Will Do Manage confidential information with care and integrity. Organize and coordinate schedules, travel, meetings, and communications for the leadership team to maximize efficiency. Support daily operations for the Infrastructure leadership group and work closely with other senior leaders. Prioritize tasks and act as a gatekeeper, using sound judgment. Assist in preparing and proofreading presentations and emails, primarily using Microsoft Word and PowerPoint. Provide administrative support to several leaders, each with their own working styles and priorities. Plan and coordinate special projects, meetings, and events with attention to detail. Build strong working relationships with internal teams and external partners, including investors. Work collaboratively with the Executive Assistant team. Handle ad-hoc business requests as they arise. Support the Executive Assistant for Infrastructure and serve as backup when needed. Keep records and files organized and up to date. What We Look For Strong interpersonal skills to engage with both internal and external stakeholders. Comfort working through ambiguity and shifting priorities. Ability to learn quickly and develop organizational awareness. Professionalism, confidentiality, and adaptability in a changing environment. Flexibility to work extended hours or be on-call when required. Initiative and sound judgment in all aspects of support.

We are seeking a dedicated and skilled Storage Infrastructure Administrator to join our dynamic team at System Canada Technologies. In this contract-based role, you will play a crucial part in managing and optimizing our storage systems to ensure maximum efficiency and reliability.

Bantrel Co. seeks a Reception and Administrative Assistant based in Toronto. This position is the first point of contact for clients and visitors, setting the tone for a professional and welcoming front desk experience. Main responsibilities Greet and direct visitors and clients as they arrive at the office Manage incoming calls and respond to general inquiries Handle daily administrative tasks to support smooth office operations Assist team members with a range of office needs as they arise Role focus This role centers on maintaining a positive atmosphere at the front desk and providing dependable administrative support for the office.

University Health Network (UHN) seeks an Administrative Assistant II to help keep its Medical team organized and running smoothly in Toronto. This role ensures essential administrative support for medical staff and daily operations. Key responsibilities Manage calendars and schedules for medical staff Coordinate meetings and appointments Handle correspondence with accuracy and professionalism Support day-to-day administrative tasks as needed Requirements Keen attention to detail Professional communication skills Ability to organize and prioritize multiple tasks Experience in an administrative or medical office setting is an asset

Oliver Bonacini is hiring a Logistics Administrative Assistant for the Catering division in Toronto. This position plays an important part in keeping catering operations organized and running smoothly. Role overview This role supports the day-to-day logistics of catering services. The assistant helps manage schedules, coordinates with vendors, and assists with inventory control. Attention to detail and strong organizational skills are essential to ensure timely deliveries and high-quality service for clients. What you will do Support logistics and operational tasks for catering events Manage schedules to help keep events on track Coordinate with vendors to ensure supplies and services arrive as needed Assist with tracking and controlling inventory Requirements Strong attention to detail Organizational skills for managing multiple tasks Experience with scheduling or logistics is helpful

Role overview CaseWare seeks an Administrative Assistant in Toronto, ON to support the team and help keep office operations running smoothly. This position plays a key part in the day-to-day workflow, handling a range of administrative responsibilities. What you will do Manage calendars and scheduling for team members Organize meetings, including coordinating logistics Assist with various administrative tasks as they arise Requirements Strong attention to detail Solid organizational skills

eqbank is looking for an Administrative Assistant based in Toronto. This position plays a key part in keeping daily operations organized, supporting project work, and helping teams communicate effectively across the company. Responsibilities Handle a variety of administrative tasks to ensure smooth daily operations Support project coordination and track progress as needed Help facilitate clear communication between different teams and departments What Sets You Up for Success Strong organizational abilities A proactive approach to work Comfort collaborating with several teams This role offers opportunities to learn and develop while contributing to a collaborative team at eqbank.

Role Overview vlrc is hiring an Administrative Assistant to join the People & Culture team in Toronto, Ontario. This position plays a key role in keeping daily operations running smoothly while supporting efforts to build a positive workplace culture. What You Will Do Manage calendars and coordinate meetings for the People & Culture department Assist with administrative tasks that support HR initiatives Help organize and execute programs that strengthen the work environment

Join our dynamic team as a Part-Time Administrative Assistant! In this role, you will carry out a variety of essential administrative, reception, and clerical tasks that contribute to the smooth operation of our office. Your responsibilities will include conducting research and managing special projects, ensuring all office supplies are stocked and organized, and creating or updating marketing materials such as brochures and newsletters. You will also handle monthly invoicing and various accounting-related duties.

About the Role The Peter Munk Cardiac Centre at University Health Network is hiring an Administrative Assistant I for a full-time position in Toronto. This role supports daily operations and helps maintain smooth workflows within the department. Strong organization and attention to detail are important for success in this position. What You Will Do Provide administrative support to the team and department Assist with tasks that contribute to patient care and experience Help ensure efficient operations at the centre Workplace Join a team at one of Canada's recognized cardiac centres, where administrative work directly supports patient care and the overall experience.

The University Health Network is hiring a Youth Outreach Assistant to provide administrative support for research projects focused on youth engagement. This position plays a key role in helping the team manage daily operations tied to youth-centered initiatives. Main responsibilities Handle routine administrative tasks for research projects that serve young people Collaborate with a group dedicated to advancing health outcomes for youth in the community Location This position is located in Toronto.

Join Opendoor as an Infrastructure Engineer and be at the forefront of revolutionizing the real estate industry through technology. You will collaborate with cross-functional teams to design, implement, and maintain scalable infrastructure solutions that enhance our platform's reliability and performance.

Join our innovative team at mlabs as a Senior Infrastructure Engineer, where you will play a crucial role in designing, implementing, and managing our cloud infrastructure. You will work collaboratively with other engineers to ensure high availability and performance, leveraging cutting-edge technologies to drive our projects forward.

Role overview BitGo is hiring a Senior Infrastructure Engineer in Toronto, Ontario. This role focuses on designing and maintaining the company’s infrastructure. The position works closely with teams across the organization to improve system performance, scalability, and reliability.

The Transfer Administrator at aviso manages and processes transfer requests, ensuring each step meets company policies. This position supports smooth transitions and aims to deliver a positive experience for everyone involved in the transfer process. Role overview This role focuses on handling transfer requests from start to finish. Attention to detail and a commitment to organizational standards are essential. The Transfer Administrator works closely with stakeholders to maintain accuracy and compliance throughout the process. Key responsibilities Process transfer requests in line with internal guidelines Monitor compliance with company policies during each transfer Support stakeholders by ensuring clear communication and timely updates Location This position is based in Toronto, Ontario, Canada.

About the Role Momentum Financial Services Group is looking for a Senior Infrastructure Engineer in Toronto. This position focuses on designing, implementing, and maintaining infrastructure solutions that support the company’s goals. The role calls for hands-on work with systems and close collaboration with teams across the organization. What You Will Do Design and implement infrastructure solutions to meet business needs Maintain and improve system performance and security Partner with cross-functional teams to support ongoing projects Lead efforts to enhance infrastructure capabilities Location This role is based in Toronto, Canada.

Role Overview University Health Network is hiring an Office Administrator in Toronto. This position supports operations for Altum Health and Connected Care. The role calls for strong organizational skills and a proactive approach to daily tasks. What You Will Do Coordinate office activities to keep operations running smoothly Support administrative processes across Altum Health and Connected Care Help maintain an organized and efficient work environment What We’re Looking For Experience in office administration or healthcare administration Strong organizational skills Proactive attitude and attention to detail Commitment to high standards in healthcare support

Bree serves Canadians who live paycheck to paycheck, focusing on those who need short-term credit solutions. With over 800,000 users, Bree has established a strong presence in the FinTech sector. The company maintains profitability, generates eight-figure annual revenue, and continues to see double-digit monthly growth. Bree has experienced zero voluntary employee turnover. After joining Y Combinator in 2021, Bree raised a $2 million seed round. Role overview The Software Engineer, Infrastructure will work to strengthen the reliability, scalability, and maintainability of Bree's data-driven systems. This position focuses on supporting a growing user base by improving system performance and stability. What you will do Design, build, and maintain infrastructure to support Bree's data systems. Refactor code and improve system architecture to reduce technical debt. Optimize PostgreSQL databases through query tuning, indexing, and capacity planning. Implement Infrastructure as Code using tools such as Pulumi, Terraform, or AWS CloudFormation. Set up monitoring and alerting with tools like Grafana or Datadog. Enhance system observability by improving metrics, logging, and tracing. Requirements Bachelor's degree in Computer Science or a related discipline. Experience building scalable, reliable, and maintainable infrastructure. Strong knowledge of PostgreSQL and hands-on database optimization skills. Familiarity with Infrastructure as Code concepts and tools. Experience with monitoring tools and practices. Location This position is based in Toronto.

Role Overview Ontario Transit Group is looking for a Subcontractor Administrator in Toronto. This position focuses on managing relationships with subcontractors and making sure all contract terms are followed. The role supports project teams through a range of administrative duties. What You Will Do Maintain accurate records related to subcontractors and their contracts Process payments for subcontractors on schedule Assist project teams with administrative tasks as needed Monitor and help ensure compliance with contractual requirements

At Veeva Systems, we are innovators in industry cloud solutions, passionately dedicated to accelerating the delivery of life-changing therapies to patients. As one of the fastest-growing SaaS companies globally, we achieved over $2 billion in revenue last fiscal year and are poised for continued growth.Our core values of Doing the Right Thing, Customer Success, Employee Success, and Speed drive our mission. We made headlines in 2021 by becoming a public benefit corporation (PBC), ensuring that we balance the needs of our customers, employees, society, and investors.We offer a flexible work environment through our Work Anywhere policy, allowing you to thrive in the setting that suits you best, whether from home or in the office.Join us as we transform the life sciences industry and make a meaningful impact on our customers, employees, and communities.The RoleAs an Architect at Veeva, you will leverage our Vault Platform to create enterprise applications that empower our Life Sciences clients. The applications you design will facilitate clinical trials, regulatory compliance, and the safe production of life-saving medications. You will be an integral part of our Cloud Infrastructure team, utilizing a variety of cloud and open-source technologies to build a scalable, robust, and highly available platform.We are looking for an Architect with a passion for creating highly available, distributed, and secure systems in a cloud environment. Your contributions will ensure immutability across application and storage layers, focusing on replication and backend service containerization.