Administrative Assistant at Bureau of Environmental Disease Prevention | New York City

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

Job Title:Software Engineer, GlamourAbout Bombas:Bombas is a premium basics brand centered on comfort, dedicated to making a difference. Founded in 2013, we learned that socks are the most requested clothing item in homeless shelters. To tackle this issue, we donate a pair of socks for every pair sold. Our commitment to comfort has led us to create the most comfortable socks ever, and we've expanded our product line to include underwear and t-shirts, meeting the demands of those in need. Our mission continues to evolve as we innovate and serve our community with impactful products.Discover what it's like to work inside the Bombas Hive by clicking here.The name Bombas comes from the Latin word for bumblebees, symbolizing teamwork and community. We are proud of our diverse and inclusive team, working together to create the best products while ensuring that every voice is valued and heard. We strive to foster an environment where everyone feels welcome, regardless of their background.This position will be based at our Bombas HQ in New York City, as per the specific job requirements.About the Job:We are seeking a talented Software Engineer to join our Engineering Team. In this role, you will be instrumental in enhancing the systems and digital experiences that promote our mission and products. Collaborating with various teams, you will create solutions that improve the speed, reliability, and enjoyment of our online customer experiences. The ideal candidate will possess over 2 years of software engineering experience and a passion for contributing to meaningful work that supports those in need of essential clothing items.

Job Title: Director of Retail About Bombas: Bombas is a premium basics brand dedicated to comfort and social impact. Founded in 2013, our mission began when we discovered that socks are the most requested clothing item at homeless shelters. To combat this, we donate a pair of socks for every pair sold. Our commitment to innovation has expanded our offerings to include underwear and t-shirts, addressing the second and third most requested items in shelters. With millions of pairs sold and donated, Bombas continues to make a positive difference in the communities we serve. Click here to see what it’s like to work inside the Bombas Hive! The name Bombas is derived from the Latin word for bumblebees, symbolizing our collaborative spirit. Our diverse and inclusive team embodies the strength of different perspectives, allowing us to create the most comfortable products while uplifting our communities. We are committed to fostering an environment where everyone is welcomed, valued, and heard, regardless of their background. Based on specific needs and job requirements, this role will be on-site at our Bombas HQ in New York City. About the Job: We are seeking a highly operational and collaborative leader to join our Retail team as the Director of Retail, reporting directly to our GM/SVP of Wholesale & Retail. The ideal candidate will possess over 8 years of corporate retail leadership experience within an omnichannel consumer brand. With the recent opening of our first three brick-and-mortar retail locations, this position is pivotal in shaping our retail strategy and enhancing customer experience.

Job Title: Software Engineer, Discovery About Bombas: Bombas is a premium basics brand dedicated to comfort and social impact. Established in 2013, we learned that socks are the most requested clothing item at homeless shelters, which inspired our mission. For every pair of socks we sell, we donate a pair to those in need. Our focus on comfort and quality has led to millions of pairs sold and donated, and we continue to innovate with new products including underwear and t-shirts—the second and third most requested items at shelters. Our commitment goes beyond products; we strive to make a positive impact in the communities we serve. Click here to see what it's like to work inside the Bombas Hive! The name Bombas derives from the Latin word for bumblebees, symbolizing teamwork and community. We embrace diversity and inclusion within our Hive, believing that different perspectives enhance our ability to create comfortable products and serve our communities. Our commitment is to foster an environment where every voice is welcomed and valued, regardless of background. Note: This position is based out of our Bombas HQ in New York City. About the Role: We are seeking a motivated Software Engineer to join our Engineering Team. In this pivotal role, you will collaborate across teams to enhance and innovate our online systems and user experiences. Your contributions will ensure our digital platforms are faster, more reliable, and enjoyable for our customers. Ideal candidates will have over 2 years of software engineering experience and a passion for learning and contributing to impactful work that supports those in need.

Job Title: Senior Technical Analyst, Business Systems (NetSuite) About Bombas: Bombas is a premium basics brand dedicated to comfort and social impact. Founded in 2013, we aim to address the urgent need for socks in homeless shelters—socks being the most requested clothing item. For every pair of socks sold, we donate a pair to those in need. Our mission extends beyond socks; we've innovated to include underwear and t-shirts—items also crucial for the homeless community. With millions of pairs sold and donated, Bombas continues to make a significant positive impact on the communities we serve. Click here to explore the Bombas Hive! The name Bombas is inspired by the Latin word for bumblebees, symbolizing teamwork and community. Our diverse and inclusive team is dedicated to creating comfortable products while fostering a workplace where every voice is valued. We strive to empower all individuals, irrespective of age, color, ethnicity, gender, gender identity, genetics, ability, veteran status, race, religion, or sexual orientation. This position is based at our Bombas HQ in New York City. About the Job: We are on the lookout for a Senior Technical Analyst, Business Systems (NetSuite) who will act as both a functional and technical expert, primarily focusing on our enterprise business applications, especially NetSuite. This role will collaborate closely with Finance, Accounting, Supply Chain, and Operations teams to translate business requirements into scalable system solutions. The ideal candidate will possess extensive NetSuite expertise, strong business insight, and the ability to lead system initiatives effectively.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Role Overview The City of New York is hiring an Executive Director to guide major initiatives focused on improving life throughout New York City. This position carries responsibility for setting direction, managing day-to-day operations, and building strong relationships with community partners. Key Responsibilities Lead strategic planning efforts to advance citywide goals Oversee operational management for ongoing and new initiatives Develop and maintain partnerships with community organizations Shape and implement policies that support equity, sustainability, and innovation in neighborhoods across the city Location This role is based in New York City.

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

EXECUTIVE ASSISTANTLocation: New York City (Hybrid)Type: Full-timeAbout UsAt Contradict Capital, we are dedicated to transforming lower-middle-market businesses through strategic control investments. Our operator-oriented investment platform emphasizes long-term partnerships with management teams to enhance operational effectiveness and sustainable value creation. Currently, we are deploying our inaugural institutional fund with around $300 million in committed capital, targeting control-oriented private equity investments across various sectors.Position OverviewAs an Executive Assistant, you will play a pivotal role in providing high-level administrative and organizational support to our senior leadership. This position demands a high level of trust, discretion, and the capacity to manage multiple priorities in a fast-paced investment environment.ResponsibilitiesOversee complex calendars, scheduling, and meeting arrangements across various priorities and time zones.Coordinate travel logistics and itineraries, accommodating last-minute changes and multi-stop travel plans.Act as a primary contact for inbound communications; manage email inboxes and draft correspondence.Facilitate meetings with investors, business owners, brokers, advisors, and internal stakeholders.Prepare documents for signatures, maintain organized records, and manage document workflows.Track action items, follow-ups, and deadlines to ensure seamless execution of commitments.Assist in organizing internal processes, including meeting notes, agenda preparation, and light project management.Handle sensitive and confidential information with the utmost discretion and professionalism.Assist with various personal and administrative tasks as required.QualificationsMinimum of 5 years of experience supporting senior executives, founders, or principals.Exceptional organizational skills and meticulous attention to detail.Excellent written and verbal communication abilities.High level of discretion and professionalism with sensitive information.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.

Join the City of New York as an Assistant Cloud Administrator within the Division of HPD TECH. In this pivotal role, you will support the management and optimization of cloud-based systems, ensuring seamless operation and integration with our IT infrastructure. You will collaborate with a dynamic team to implement solutions that enhance our cloud services, contributing to the city's mission of providing efficient public services.

Job OverviewJoin our dynamic team at skillerszone as a detail-oriented Administrative Assistant. In this pivotal role, you will be responsible for enhancing daily office operations through effective management of administrative tasks. Your organizational expertise will shine as you handle scheduling, maintain essential records, and facilitate seamless communication across departments. The ideal candidate will exhibit exceptional multitasking abilities and a commitment to excellence.

About Pangram LabsPangram Labs is dedicated to safeguarding authenticity by developing the most advanced AI detection systems in the world. Our team publishes cutting-edge research on AI detection techniques and algorithms, creating innovative products that integrate our technology into everyday life.We are on the lookout for highly motivated, mission-oriented individuals who are passionate about building transformative solutions. All positions are based in our Brooklyn, New York office.About the RoleWe are in search of a detail-oriented and proactive Executive Assistant to provide thorough support to our senior leadership team. This role will be instrumental in ensuring smooth daily operations, allowing our executives to focus on strategic objectives.The initial focus of this position will encompass four primary areas, with the expectation that responsibilities will evolve as the individual gains proficiency and identifies opportunities to enhance organizational efficiency.Core ResponsibilitiesInbox Management: Act as the main gatekeeper for executive communications. Responsibilities include triaging and prioritizing incoming messages, drafting and editing responses on behalf of leadership, flagging urgent issues, and ensuring consistent follow-up on all outstanding tasks.Calendar Management: Manage and coordinate complex executive calendars across various time zones and stakeholder groups. This includes scheduling internal and external meetings, resolving scheduling conflicts, protecting focused work periods, and ensuring daily agendas align with executive priorities.Travel Coordination: Plan and oversee all aspects of domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries. Proactively monitor for travel disruptions and adjust plans in real time to minimize impact on the executive's schedule.Office Management: Supervise daily office operations to maintain a professional and efficient work environment. This includes managing vendor relationships, ordering supplies, coordinating mail and deliveries, greeting visitors, and serving as the primary contact for facilities-related inquiries.

The City of New York seeks an Administrative Services Coordinator to strengthen daily operations across departments. This full-time role centers on supporting a variety of administrative tasks and maintaining efficient workflows. Key responsibilities Coordinate administrative activities to ensure smooth operations Support teams by managing communication and project updates Assist with cross-departmental tasks as needed Collaboration This position works closely with multiple teams. The coordinator helps streamline communication and keeps projects moving forward by staying organized and responsive to changing needs.

Company OverviewJRM Construction Management is a premier General Contracting and Construction Management Firm with over ten years of reliable experience. Based in New York City with additional offices in New Jersey, California, and Florida, we are committed to delivering exceptional services to a diverse clientele, including City, State & Federal Agencies, Fortune 500 companies, prestigious property owners & developers, leading law firms, media & tech firms, luxury retailers, esteemed hospitality groups, life sciences & healthcare organizations, and financial institutions. At JRM, we recognize that our dedicated and talented employees are the cornerstone of our success. We are dedicated to fostering a diverse, inclusive, and authentic workplace, consistently seeking to welcome passionate individuals to our teams across the nation.Job SummaryThe Executive Assistant will provide vital administrative support to Executives and their project teams as needed. This role encompasses a variety of responsibilities, including, but not limited to:Primary ResponsibilitiesDeliver direct administrative support to the Executives, managing email correspondence and preparing and distributing memos, letters, spreadsheets, and forms.Manage extensive calendars using Outlook to schedule and coordinate client calls, meetings, events, and personal appointments.Organize and coordinate onsite and offsite meetings and logistical arrangements for various purposes including executive meetings.

Standard Template Labs is an AI-focused startup based in New York City, working to change how businesses manage IT services and configuration. Backed by well-known investors, the team combines artificial intelligence, graph-based systems, and thoughtful design to improve technology operations for clients. Role overview This Executive Assistant position centers on supporting the Founder with a wide range of organizational and logistical tasks. The role is based in NYC and calls for a high level of attention to detail, strong communication skills, and the ability to anticipate needs in a fast-moving environment. What you will do Calendar & Schedule Management: Manage the Founder's calendar, including scheduling and rescheduling meetings, and protecting time for key priorities. Coordinate meetings across multiple time zones with team members, investors, partners, and board members. Identify potential scheduling conflicts and resolve them before they become issues. Travel Planning & Logistics: Organize all travel arrangements, such as booking flights (domestic and international), accommodations, ground transportation, and dining reservations. Prepare detailed itineraries that account for time zones and personal preferences. Handle last-minute changes smoothly and keep the Founder updated. Dinners, Events & Hospitality: Coordinate team dinners, offsite events, and high-level meetings, handling everything from selecting venues to managing logistics on the day of the event. Arrange catering, seating, and guest communications for in-office gatherings. Represent Standard Template Labs professionally when interacting with guests and vendors. Ad Hoc & Special Projects: Support the Founder and Chief of Staff with various requests as priorities shift. Research venues, vendors, and gifts, and provide clear, actionable recommendations.

Job Title: Senior Director of Digital Product Management About Bombas: Founded in 2013, Bombas is a premium basics brand dedicated to comfort and driven by a mission to support those in need. Recognizing that socks are the most requested clothing item at homeless shelters, Bombas committed to donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate by expanding its product line to include underwear and t-shirts, addressing the second and third most requested items in shelters. Our goal is to make a meaningful impact on the community while providing the most comfortable products available. Click here to experience the Bombas Hive! The name Bombas is inspired by the Latin word for bumblebees, symbolizing teamwork and community. We strive to cultivate a diverse and inclusive team where every voice is valued, enhancing our ability to create the best products and serve our communities effectively. Note: This role is based at our Bombas HQ in New York City. About the Role: The Senior Director of Digital Product Management will lead the digital customer experience, focusing on optimizing conversion rates, increasing average order value, and enhancing long-term customer loyalty. This role is essential in ensuring that our customers easily find the right products, understand their value, and feel confident in their purchases, all while reflecting Bombas' core values and brand identity.