Medical Virtual Assistant - Administrative Support with Billing Expertise

Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational proces…

Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.

For more information, follow @marketingbybahaa on InstagramGlobal Pacific Support is excited to partner with a dynamic client in search of a detail-oriented Virtual Assistant specializing in U.S. payroll and billing. This role is perfect for individuals who excel in accuracy and compliance, ensuring seamless payroll processes and precise billing.Key Responsibilities: Oversee and process U.S. payroll with a preference for multi-state experience. Manage and track U.S. employee benefits including health, 401k, and PTO. Prepare and dispatch client invoices and billing. Reconcile payroll reports, benefits deductions, and billing statements accurately. Maintain meticulous payroll and billing records to ensure compliance. Communicate with employees, vendors, and clients regarding payroll and billing inquiries. Support HR and finance teams with administrative tasks as needed. Qualifications: A minimum of 2 years of experience in U.S. payroll and benefits administration is required. Proficient in billing and invoicing systems. Experience with payroll software such as ADP, Gusto, Paychex, or QuickBooks Payroll. Strong understanding of U.S. labor laws and payroll compliance. Exceptional organizational skills and a keen attention to detail. Effective written and verbal communication abilities. Capable of working independently and managing sensitive information discreetly. Preferred Qualifications: Experience with multi-state payroll processing. Background in supporting HR or finance departments. Previous experience as a Virtual Assistant. What We Offer: Fully remote working environment. Join a growing, professional team. Be integral to ensuring accuracy in payroll and billing. Opportunities for professional growth and advancement.

About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.

Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.

Global Pacific Support is actively assembling a talent pool of proficient Medical Virtual Assistants to provide exceptional support to our healthcare clients. This opportunity is perfect for professionals with expertise in one or two key areas of medical administrative assistance who are looking for sustainable, remote work options.Key ResponsibilitiesAs a Medical Virtual Assistant, you will be responsible for various tasks within your area of expertise, which may include:Medical Billing, Collections, and Basic BookkeepingSubmitting, tracking, and following up on insurance claimsManaging denials, appeals, and accounts receivable follow-upsPosting payments and handling patient billingPerforming basic bookkeeping tasks such as reconciliations and record managementCredentialingConducting provider credentialing and re-credentialingManaging CAQH profilesOverseeing insurance payer enrollment and trackingReception / Front Desk SupportProfessionally managing patient callsScheduling appointmentsVerifying insurance and coordinating with patientsNote: Experience in all areas is not mandatory.

PLEASE NOTE: This position is exclusively available for candidates residing in the Philippines.QuickTeam specializes in connecting businesses with skilled virtual employees to enhance their productivity and support growth. Our offerings include virtual assistants, receptionists, and various support staff, enabling businesses to focus on their core functions while we manage their daily operational tasks.Joining our team means you will have the opportunity to make a meaningful impact, become an integral member of a dedicated team, and enjoy a supportive environment as part of the QuickTeam family. We would love to welcome you!This is a full-time position requiring 30 to 40 hours per week.Compensation: $5 per hour.As a Medical Virtual Assistant, you will provide essential administrative support to healthcare professionals in a remote setting. This role is ideal for individuals passionate about healthcare, with excellent communication skills and a solid understanding of Electronic Medical Record (EMR) systems.Key Responsibilities: Effectively manage patient records using your expertise with EMR systems. Update EMR systems with new patient data, medical histories, and treatment plans. Deliver outstanding customer service by promptly responding to patient inquiries via phone, email, or chat. Clearly explain our services to new patients to ensure they understand our processes and what to expect. Assist healthcare providers in scheduling appointments, managing calendars, and coordinating follow-up care. Work alongside medical billing teams to guarantee accurate coding and billing practices. Maintain patient confidentiality and adhere strictly to HIPAA regulations when handling sensitive medical information. Collaborate closely with team members to ensure efficient communication and coordination.

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

As a Medical Virtual Assistant, you will play a vital role in supporting healthcare professionals and insurance companies, ensuring the highest standards of patient care and provider efficiency. Your contributions will help streamline operations and enhance the overall healthcare experience.Key Responsibilities: Handle incoming and outgoing calls for patient inquiries, appointment scheduling, and data verification with healthcare providers and insurance companies. Demonstrate exceptional phone etiquette and professionalism. Gather patient medical histories by navigating various Electronic Medical Records (EMR) systems, including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen. Verify health insurance coverage and eligibility for patients. Provide essential administrative support through data entry, appointment scheduling, email management, record keeping, and time management. Support health promotion initiatives, explain care plans, facilitate patient admissions, and assist with new patient intakes and front-desk triage. Act as a primary liaison between patients and medical professionals, fostering strong professional relationships. Ensure compliance with HIPAA regulations in all interactions and documentation.

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

Join our dynamic team at Global Medical Virtual Assistants as a Medical Virtual Assistant. In this role, you will collaborate closely with healthcare providers and insurance companies to optimize patient care and ensure the seamless functioning of medical operations.Key Responsibilities:Handle inbound and outbound communications with patients, healthcare providers, and insurance companies regarding appointments and inquiries.Exhibit exceptional phone etiquette to foster positive interactions.Collect and verify patient medical histories through various Electronic Medical Records (EMR) systems including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen.Confirm healthcare insurance coverage and eligibility for patients.Provide comprehensive administrative support, including data entry, appointment scheduling, email management, record management, and timekeeping.Assist with health promotion, care plan explanations, patient admissions, and front-desk triage.Serve as a primary liaison between patients and medical professionals, building strong relationships.Maintain compliance with HIPAA regulations to protect patient privacy.

Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.

Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines

Medical Virtual Assistant / Intake CoordinatorJob Type: Full-time / Part-time Location: RemoteJob Overview:As a Medical Virtual Assistant / Intake Coordinator, you will play an essential role in enhancing patient care through effective intake processes and robust administrative support. Your responsibilities will include managing patient information, scheduling appointments, and facilitating communication in a dynamic healthcare environment.Key Responsibilities:Patient Intake Management: Accurately collect and confirm patient demographic and insurance details.Appointment Scheduling: Efficiently coordinate and schedule appointments with healthcare professionals.Medical Record Handling: Ensure meticulous data entry and management of patient records in Electronic Health Record (EHR) systems.Insurance Verification: Assist in confirming insurance coverage and eligibility for medical services.Patient Communication: Manage inbound and outbound calls, addressing inquiries with professionalism and empathy.Pre-Appointment Preparation: Compile necessary medical histories and documentation prior to consultations.Coordination with Healthcare Providers: Enhance communication between patients, providers, and insurance representatives.HIPAA Compliance: Uphold confidentiality and ensure compliance with healthcare privacy regulations.Administrative Support: Provide assistance with medical billing, claims processing, and other administrative tasks as required.