Virtual Administrative Assistant for Logistics & Project Coordination

About assist-worldassist-world is a leading provider of cutting-edge automated racking and robotic storage solutions tailored for warehouses and industrial facilities. Our innovative systems, which include automated forklifts and state-of-the-art storage solutions, are designed for large-scale logistics operations. As we expand our reach and take on larger i…

Join NeoWork as a dynamic and detail-oriented Virtual Assistant/Logistics Coordinator! In this remote role, you will provide essential administrative support to our clients while managing logistics-related tasks efficiently.As a forward-thinking BPO company, NeoWork is committed to delivering outstanding virtual assistance and logistics services. Your responsibilities will include managing calendars, scheduling appointments, handling both email and phone communications, and coordinating logistics activities such as shipment coordination, inventory management, and order processing.We seek an exceptionally organized and proactive individual with strong multitasking abilities. The ideal candidate will demonstrate excellent communication skills, problem-solving capabilities, and the ability to work independently while maintaining professionalism and confidentiality.

About the Role wecloneyou is looking for a Virtual Assistant focused on Podcast Coordination. This fully remote position is open to candidates based in Colombia. What You Will Do Organize and manage podcast content from planning through production Support smooth production workflows Facilitate clear communication with podcast guests and team members Who Will Succeed Strong organizational skills Creative approach to problem-solving and content Interest in podcasts and supporting creative projects This is a chance to work closely with a collaborative team and help deliver engaging audio content.

Project Management Virtual AssistantLocation: RemoteJob Type: Part-Time (PST Hours)About the RoleWe are in search of a meticulous and proactive Virtual Assistant with a strong focus on project management. Your role will be pivotal in establishing orderly processes, documenting workflows, and ensuring seamless daily operations across our organization.This position transcends typical VA responsibilities — you will be entrusted with the development of systems, Standard Operating Procedures (SOPs), and workflow management to facilitate the company’s efficient scaling.Key ResponsibilitiesDevelop, document, and uphold Standard Operating Procedures (SOPs).Oversee and streamline internal workflows across various departments.Monitor project timelines and ensure compliance with deadlines.Identify operational inefficiencies and recommend enhancements.Assist leadership in sustaining operational effectiveness.Facilitate clear communication among teams.Requirements2–3 years of experience in virtual assistance, operations, or project management.Demonstrated success in creating SOPs and optimizing workflows.Exemplary organizational skills, attention to detail, and a proactive approach.Strong written and verbal communication abilities.Able to thrive in a remote, dynamic apparel/e-commerce environment.Ideal CandidateFlourishes in structured and organized settings.Possesses a natural aptitude for systems thinking and process improvement.Takes initiative and works independently without constant supervision.Enjoys enhancing clarity and efficiency within growing teams.

Role Overview assist-world seeks an Experienced Immigration Virtual Assistant based in Colombia. This position supports a busy U.S. immigration law office by handling core immigration paperwork and documentation, freeing up the in-office team to focus on client relationships. This is a senior-level role for candidates with a proven background in U.S. immigration processes. Entry-level applicants will not be considered. Main Responsibilities Immigration Forms Independently complete and review U.S. immigration forms, including: N-400 (Citizenship) I-130 (Family Petition) I-485 (Green Card) I-601A (Waiver) Input and verify client intake details in internal systems. Check all forms for accuracy, completeness, and consistency. Document Management Organize and review client documents, such as passports and tax records. Identify missing items and follow up with clients as needed. Extract key information, including passport numbers and travel history. Use Google Drive for file organization and sharing. Client Communication Send written follow-ups to clients for document collection or clarification. Communicate in Spanish when required, using translation tools as necessary. Translation Support Translate forms and documents into Spanish. Support bilingual communication as needed. Tools and Systems Work confidently in Google Drive and Google Docs. Experience with immigration software (such as e-Immigration, Serenade, Docketwise, Filevine, Imaginiti) is a plus. Requirements 3–4+ years of hands-on experience in U.S. immigration work. Direct experience completing immigration forms (not just reviewing). Strong knowledge of USCIS procedures and documentation. Ability to work independently with minimal supervision. Excellent attention to detail. Preferred Qualifications Spanish language skills are preferred, but not required. Familiarity with immigration software. Background in remote work. Hours and Flexibility Role begins at 10 hours per week.

At Paired, we are a dynamic global recruiting agency dedicated to connecting exceptional talent with outstanding remote work opportunities. Our goal is to bridge the gap between talented individuals worldwide and companies in need of their unique skill sets, ensuring that great jobs are accessible regardless of location.Currently, we are assisting a client—an esteemed residential and commercial cleaning service—committed to providing top-notch service to their community. As they expand, we are in search of a dependable, organized, and personable Virtual Assistant to support their operational needs. You will play a crucial role in maintaining effective client communications: organizing our CRM, ensuring customer satisfaction post-service, managing invoicing, and nurturing client relationships. This position is perfect for someone who values excellent communication, thrives in a structured environment, and enjoys engaging with clients.Key ResponsibilitiesOversee and manage our CRM system (Housecall Pro)—scheduling appointments, updating client records, and collaborating with the operations team on availabilityProfessionally handle inbound client calls and messages, addressing inquiries and resolving issuesConduct follow-up calls after job completions to gauge client satisfaction and identify any concernsSend invoices and follow up on outstanding payments, including flagging and re-sending when payment issues arisePromptly monitor and respond to online reviews (Google, etc.) in a professional mannerRe-engage inactive clients by reaching out to those who haven’t booked in over six monthsAssist with light inbound sales support as needed (e.g., pricing inquiries, scheduling estimates)—full sales training will be providedQualificationsExceptional spoken and written English communication skills—clear, warm, and professional communication is vitalStrong emotional intelligence; capable of addressing client concerns with patience and empathyHighly organized and detail-oriented, comfortable juggling multiple tasks simultaneouslyQuick learner; prior CRM experience is beneficial, but training will be provided for the right candidate on Housecall ProProactive communicator who can work independently and flag issues as they ariseAbility to represent a local U.S. business to clients in a natural and approachable mannerFull-time commitment (40 hours/week)Availability during U.S. Central Time business hours is essentialBonus Qualifications:Previous experience in customer service, administrative roles, or operations within a home services companyFamiliarity with Housecall Pro or similar field service management softwareExperience with essential tools such as Canva, Google Workspace, or similar

Join our dynamic team as a Virtual Assistant and contribute to our mission of making a difference in the lives of others. In this fully remote position, you will support our operations by managing administrative tasks, coordinating schedules, and ensuring smooth communication across various teams.We are looking for a proactive individual who thrives in a fast-paced environment and is passionate about helping others. If you are organized, tech-savvy, and eager to learn, we want to hear from you!

To ensure you receive our communications, please add the domains "lever.co" and "hire.lever.co" to your email whitelist.Disclaimer: This is a general job description for the position below. Specific tasks and tools will be discussed further in the final interview. Make sure to apply for the appropriate role based on your location and expertise. We prioritize candidates who can excel in this position!General Virtual Assistant (Remote)At Wing, we are on an exhilarating journey to transform the future of work for businesses globally! Our goal is to be the ultimate resource for companies aiming to build exceptional teams and streamline their operations.We are currently seeking a General Virtual Assistant to join our dynamic team immediately!Key Responsibilities:1. Organize and manage documents and files efficiently.2. Perform data entry tasks such as preparing lead lists, meeting minutes, transcribing audio, processing payroll data, and organizing research notes.3. Conduct product research, procure goods, and secure samples.4. Maintain and update marketing and sales information through a CRM system.5. Generate and distribute statements or invoices, track payments, and record company expenditures.6. Analyze trends and industry practices, compiling reports for comparative analysis.7. Oversee project monitoring, facilitate internal communications, and organize company data.8. Coordinate team schedules, prevent conflicts, and ensure timely client meetings.9. Prepare travel itineraries and arrange accommodations such as hotels and rental cars.10. Handle incoming calls, scheduling appointments, and conduct inquiries as needed.11. Manage email correspondence, follow up on communications, and organize inboxes according to client preferences.12. Perform various ad hoc tasks as required.Qualifications:• Minimum of 6 months to 1 year of experience as a Virtual Assistant.• Must be at least 18 years old and have completed high school.• Exceptional communication skills via phone, email, and instant messaging.• Strong organizational and time management capabilities.• Proficient with technology and familiar with modern tools such as desktop sharing, cloud services, and VoIP.• Experience with word processing and spreadsheet software (e.g., MS Office).• Knowledge of online calendars and scheduling tools (e.g., Google Calendar).• Proactive approach and a positive attitude towards challenges.

Join our team as a Remote Virtual Assistant and make a meaningful impact while working from anywhere in Colombia! We are seeking a highly organized and proactive individual to support our operations and enhance our productivity.Your role will involve managing schedules, coordinating communications, and providing administrative support to ensure smooth operations. If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you!

Join our dynamic team at assist-world as a Bilingual Virtual Assistant providing essential legal support in both Spanish and English. This position offers a unique opportunity to work remotely while engaging with clients in a fast-paced legal environment. As a crucial part of our team, you will assist with a variety of administrative tasks, helping to streamline operations and ensure client satisfaction.

Cabify Logistics - Logistics Operations CoordinatorAt Cabify, we believe a new era of urban mobility is possible. Our ecosystem aims for fewer private cars on the roads, more sustainable vehicles, and more efficient routes.We envision cities that prioritize people over cars, providing products and services that create economic, social, and environmental value through sustainable and efficient mobility alternatives.Not only do we believe in this vision, but we are actively working to make it a reality. If you share our purpose, keep reading because… this is the place for you!Mission of the PositionHow will you help us fulfill our mission?Monitor real-time operations, ensuring compliance with delivery and pickup times using advanced tracking technology.Manage operational incidents, resolving issues and adjusting operations to minimize impact.Coordinate and communicate with drivers, providing instructions and adjusting routes as needed.Optimize routes and resources, collaborating with planning teams to maximize operational efficiency.Supervise KPIs and take corrective actions to ensure performance objectives are met.Manage multiple services (freight transport, express messaging, and cross-docking), ensuring proper execution of each.Attend to internal and external clients, providing clear and updated information on shipment status.Lead and motivate the traffic control team, developing processes and procedures to enhance efficiency.

Join Our Team at ValatamAt Valatam, we are a vibrant team dedicated to bridging bilingual professionals from Latin America with clients worldwide. We take pride in our workforce and are honored to be recognized as a Great Place to Work for the 2025-2026 period, reinforcing our belief that exceptional work is driven by exceptional people.Your Role as a Bilingual Virtual AssistantThis fully remote position is perfect for detail-oriented bilingual professionals who excel in providing support to our esteemed clients across Latin America.Key ResponsibilitiesDocument workflows and maintain precise records.Organize and upload files to Google Drive.Execute data entry and generate internal reports.Oversee email communications with clients and vendors.Assist with research and document management.Undertake additional related tasks as required.Key RequirementsFluency in English (C1/C2) and Spanish.1 to 5 years of experience in administrative or virtual assistant roles.Proficient in Google Workspace and Microsoft Office.Outstanding communication and problem-solving abilities.A quiet home office setup with a reliable internet connection (≥ 10 Mbps down / 2 Mbps up) and a backup connection.Bachelor’s or Associate’s degree is preferred.Our Core ValuesWe embody values of ACTION (accomplishing tasks), CARE (supporting others and doing things right), OUTSTANDING (maintaining the highest standards), DEPENDABLE (honoring commitments), and ENERGY (infusing positivity daily). If these values resonate with you, you will thrive at Valatam.What We OfferCompetitive hourly rate equivalent to USD $696 – $1,044/month, based on experience.Annual salary increments.Opportunity for discretionary client bonuses (80% of clients provide year-end bonuses).Paid time off for 7 U.S. federal holidays and 4 additional PTO days.Monthly medical insurance stipend (post-induction).Bonuses for birthdays and anniversaries, plus a wellness allowance for gym memberships.Access to unlimited online fitness classes and company events, including holiday celebrations.Important NoteDuring the initial four months of employment, it is essential for candidates to be available to work from the specified locations without any travel commitments. This is critical for a smooth onboarding experience, allowing new hires to concentrate fully on their roles. If you have any planned trips in the next four months, we kindly ask you to apply after your return. Thank you for your understanding, and we look forward to your application!

We are seeking a dynamic and detail-oriented Administrative Coordinator to join our Financial Control / FP&A department. In this pivotal role, you will oversee administrative operations, ensuring the efficiency and effectiveness of our financial processes. Your leadership will be crucial in coordinating financial planning and analysis activities, contributing to our strategic goals.

Position: E-Commerce Virtual AssistantLocation: Remote (Global)Employment Type: Full-TimeContract Type: Independent ContractorJoin the #remoteworkrevolution and work from anywhere in the world! About the Brand:We are a premium apparel brand dedicated to providing high-quality, modern essentials with an exceptional e-commerce experience. As our product line expands, we are looking for a meticulous E-Commerce Virtual Assistant to support product and creative workflows, ensuring our online catalog is precise, visually appealing, and ready for launch.Role Overview:The E-Commerce Virtual Assistant will collaborate closely with the Production Manager to monitor new and incoming SKUs, identifying products that need e-commerce photography. Additionally, this position will oversee the daily management of e-commerce image automation workflows, conducting quality checks and making necessary adjustments to guarantee that every product image aligns with our brand and color standards.This role is perfect for individuals with a keen attention to detail, proficiency with creative tools, and experience in e-commerce operations.Key Responsibilities:Collaborate with the Production Manager to track new and incoming products and identify SKUs requiring e-commerce photography.Manage the e-commerce image automation process from start to finish.Conduct thorough quality checks on images produced from automated workflows.Ensure color accuracy and consistency across all product images.Edit and rectify images using Lightroom and/or Photoshop when lighting or color issues arise.Adjust styling and visual details manually using Nano Banana when automated outputs fall short of quality standards.Identify recurring issues and offer feedback to enhance automation workflows.Maintain organized records of image status and readiness for product launches.Qualifications:Proven experience in supporting e-commerce operations, preferably within the fashion or apparel sector.Exceptional attention to detail and a strong eye for color, styling, and visual consistency.Hands-on experience with Adobe Lightroom and Photoshop.Familiarity with AI-assisted image tools (experience with Nano Banana is a distinct advantage).Ability to adhere to SOPs while recognizing when manual intervention is necessary.Strong communication skills with the ability to work collaboratively across departments.Preferred Qualifications:Experience with automated creative or AI image workflows.Knowledge of product launch processes and SKU tracking.Past experience working closely with production or merchandising teams.

Join our dynamic team at SGS as a Logistics Assistant. In this pivotal role, you will support our logistics operations by coordinating and managing various tasks related to inventory, shipping, and receiving. Your keen attention to detail and organizational skills will help ensure that our supply chain processes run smoothly and efficiently.As a Logistics Assistant, you will collaborate closely with team members and contribute to our commitment to delivering exceptional service to our clients.

The United Firm | La Liga Defensora, APC is seeking a Remote USCIS Case Assistant - Virtual Assistant to enhance our rapidly expanding USCIS immigration department. In this role, you will report directly to the Legal Supervisor. The ideal candidate will demonstrate outstanding customer service and case management capabilities. We are looking for an individual knowledgeable in client support and legal research tasks to assist clients in their journey to adjust their immigration status to lawful permanent resident. As a legal assistant, you will engage in all aspects of case management, including fostering client relationships, reviewing cases, conducting analyses, and preparing and filing applications and petitions.

Join our dynamic team as a Wallpaper Estimator! We are looking for an enthusiastic and meticulous Estimator who will significantly contribute to our project's success by precisely estimating the costs and resources needed across various assignments. This role demands exceptional analytical and problem-solving abilities, along with a robust understanding of construction principles and industry standards.Key Responsibilities: Data Entry & Management: Input project data accurately and efficiently into our CRM system.Ensure meticulous records of all estimates, bids, and project costs are maintained.Organize and manage project documentation, including plans, specifications, and proposals.Takeoffs: Conduct detailed takeoffs from blueprints and specifications, which include:Material quantities (e.g., concrete, lumber, steel)Labor hoursEquipment needsUtilize industry-standard software (e.g., Bluebeam, PlanGrid) for takeoff and quantity calculations.Estimate Preparation: Craft accurate and competitive cost estimates for various project types, including:ResidentialCommercialIndustrialEvaluate project scope, pinpoint potential risks, and create mitigation strategies.Prepare detailed cost breakdowns, encompassing labor, materials, equipment, and subcontractors.Work collaboratively with project managers, engineers, and subcontractors to ensure precision in cost estimates.CRM Tool Utilization: Effectively leverage CRM software to track leads, manage client relationships, and oversee project progress.Generate reports and analyze data to identify trends and enhance estimating accuracy.

About the Role The Ward Law Group is hiring a Legal Recruiter - Virtual Assistant based in Bogotá. This position focuses on finding, recruiting, and onboarding legal professionals who help drive the firm's growth. The recruiter works closely with the legal team to understand hiring needs and supports each stage of the recruitment process.

The Ward Law Group, PLLC is hiring a Personal Injury Reductions / Closing Virtual Assistant based in Bogotá. This role supports the final steps of personal injury cases, focusing on accurate and timely documentation. Role overview This position centers on assisting with case closures. Tasks include reviewing documents and making sure all paperwork meets required standards before cases are finalized. What you will do Check and organize case files for completeness and accuracy Support the reductions and closing process for personal injury matters Help ensure deadlines are met for all required documentation Requirements Strong attention to detail Excellent organizational skills

We Clone You is a prominent virtual assistant company that excels in delivering top-notch assistance to businesses across various sectors. We are actively seeking a Customer Service Virtual Assistant to become an integral part of our client's team.In this dynamic role, your responsibilities will include:Managing and addressing over 75 inbound inquiries daily through phone calls, emails, and live chat.Upholding a professional demeanor while providing exceptional customer service.Effectively prioritizing and managing multiple tasks throughout the day.Working collaboratively with internal teams to synchronize activities and resources as required.Participating actively in team meetings and training sessions.Supporting cross-functional teams spanning sales, marketing, and operations.Consistently striving for personal growth and contributing to the overall success of the team.Demonstrating a strong work ethic and a commitment to continuous learning.