Senior Executive, Office Administration

Join our dynamic team at lumilens as an Administrative and Finance Executive Assistant. In this pivotal role, you will support our executive team with administrative tasks and assist in financial operations. Your organizational skills and attention to detail will be essential in ensuring smooth daily operations.

Aethir is a premier provider of DePIN, enterprise-grade, AI-driven GPU-as-a-Service solutions. We harness a robust and distributed cloud computing architecture to empower GPU providers to effectively meet the demands of AI and gaming clients on a global scale. Our core mission is to supply powerful AI chips to enterprise customers while facilitating cloud gaming experiences for hundreds of thousands worldwide—all within a decentralized cloud framework that delivers computational power directly to the community.We are currently on the lookout for a meticulous and dependable Finance Executive to bolster Aethir’s global finance operations. This position entails handling payment processing, executing payroll across various jurisdictions, bookkeeping, and managing month-end closing activities, all while ensuring precision, punctuality, and robust financial controls.Key Responsibilities1. Payment ProcessingConduct a thorough review, verification, and submission of payment applications in line with internal controls and approval workflows.Oversee incoming invoices and payment communications, directing them to the relevant points of contact for prompt action.Proactively track outstanding payments to guarantee deadlines are fulfilled.Execute payments through diverse banking and digital wallet platforms (including traditional banks and cryptocurrency wallets).Maintain comprehensive documentation and audit trails for all payment transactions.2. Payroll ProcessingManage monthly payroll processing across multiple currencies and jurisdictions.Ensure timely and accurate submission of statutory contributions, such as:Singapore: SDLMalaysia: EPF, SOCSO, EIS, HRDF, PCBCollaborate with internal stakeholders and external vendors to resolve payroll discrepancies.Keep payroll records compliant with regulatory and audit standards.3. Bookkeeping & Financial Close (QuickBooks Online)Accurately record and maintain Accounts Payable (AP) entries monthly.Assist in month-end closing activities, including reconciliations and journal entries.Take ownership of a full set of accounts for a smaller entity, overseeing closing and reporting.Ensure financial data integrity and appropriate transaction classification.4. Transaction Listing & Cash ManagementMaintain and update transaction records across various financial platforms, including: Aspire Standard Chartered Alliance Bank (Malaysia) Airwallex OKXGuarantee the completeness and accuracy of transaction records for reporting and reconciliation.5. Accruals & FX ManagementPrepare and maintain monthly accrual schedules.Manage foreign exchange transactions and related reporting.

Role Overview ncs3 is hiring an Executive Assistant in Singapore. This role supports company executives by managing schedules, coordinating meetings, and handling correspondence. The position plays a key part in keeping daily operations on track and communication clear across the organization. What You Will Do Manage executive calendars and appointments Coordinate meetings and prepare necessary materials Handle internal and external correspondence Support executives with administrative tasks as needed What We Look For Strong organizational skills and attention to detail Proactive approach to problem solving Ability to manage multiple priorities Comfort working in a fast-moving setting This position is based in Singapore. Candidates who enjoy supporting leadership and keeping operations running smoothly are encouraged to apply.

Hong Ye Group Pte Ltd is seeking a Finance Assistant based in Singapore. The company operates in hospitality, cleaning, and facility management, with a focus on operational efficiency and customer satisfaction. Team members work in a collaborative environment that values growth and teamwork. Role overview The Finance Assistant will help manage daily financial operations and support the finance team. This role involves maintaining accurate records, assisting with budgeting, and ensuring smooth financial processes across the organization. What you will do Prepare and maintain financial records, such as invoices, receipts, and expense reports. Accurately enter financial data into the accounting system. Assist in preparing monthly, quarterly, and annual financial reports. Reconcile bank statements and resolve discrepancies as needed. Support budgeting and financial forecasting activities. Handle accounts payable and receivable, including verifying and processing payments. Coordinate with internal teams and external vendors to ensure timely financial operations. Provide documentation and assistance during audits. Maintain organized filing systems for financial documents and records. Carry out other finance-related tasks as assigned by the Finance Manager. Requirements Diploma or degree in Accounting, Finance, or a related field. 1-2 years of relevant finance or accounting experience preferred. Proficiency with Microsoft Office, especially Excel, and familiarity with accounting software. Keen attention to detail and accuracy in financial work. Strong organizational and time management skills to meet deadlines. Ability to work independently and as part of a team. Clear written and verbal communication skills. Knowledge of Singapore’s financial regulations and tax requirements is an advantage. Positive attitude, proactive mindset, and eagerness to learn. Fresh graduates are encouraged to apply.

About AirwallexAirwallex is a pioneering unified payments and financial platform tailored for global enterprises. Our innovative blend of proprietary infrastructure and advanced software enables over 200,000 businesses globally—including industry leaders like Brex, Rippling, Navan, Qantas, and SHEIN—to seamlessly manage their business accounts, payments, spend management, treasury, and embedded finance solutions on a global scale.Founded in Melbourne, we boast a diverse team of over 2,000 of the brightest minds in technology, spanning 26 offices worldwide. With a valuation of US$8 billion and backing from prominent investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is at the forefront of revolutionizing the global payments and financial landscape. If you're ready to embark on the most ambitious journey of your career, we invite you to join us.Attributes We ValueWe seek dynamic builders who possess a founder-like drive and aspire to make a significant impact through accelerated learning and genuine ownership. You will bring exceptional role-related expertise and critical thinking, motivated by our mission and operating principles. Your ability to act swiftly with sound judgment, coupled with a deep curiosity to explore, will empower you to make foundational decisions while balancing speed and thoroughness.As a humble and collaborative team member, you'll transform innovative ideas into tangible products, ensuring that tasks are accomplished from start to finish. Leveraging AI tools, you will work more efficiently and resolve challenges with agility. In this role, you will tackle complex, high-impact challenges alongside exceptional colleagues while advancing your career as we shape the future of global banking. If this resonates with you, let’s create what’s next together.The RoleWe are seeking an Executive Assistant located in Singapore to deliver high-impact support to two senior leaders at Airwallex.In this capacity, you will act as a trusted partner, managing intricate scheduling, travel arrangements, and operational workflows, allowing our leaders to concentrate on their most vital priorities. This fast-paced and highly visible role demands strong judgment, discretion, and the foresight to anticipate needs before they arise.Responsibilities:Primary Executive SupportOversee the end-to-end calendar management, including complex scheduling across various time zones, meeting prioritization, and proactively resolving conflicts.

Role Overview Stepstone is looking for an Executive Assistant based in Singapore to support the executive team and help keep daily operations on track. This role calls for strong organizational skills and the ability to anticipate needs in a busy setting. What You Will Do Manage executive calendars and schedules Coordinate meetings and prepare related materials Handle internal and external communications for the executive office Assist with project management tasks as needed Support a variety of administrative duties to keep the executive office running smoothly Location This position is based in Singapore.

Join our dynamic team at the Louis Dreyfus Company as an Office Facilities & Administrative Executive. In this pivotal role, you will be responsible for overseeing office operations, managing facilities, and ensuring a conducive work environment. You will collaborate with various departments to streamline administrative processes and enhance operational efficiency.Your key responsibilities will include maintaining office supplies, coordinating facility maintenance, and providing general administrative support to ensure smooth daily operations. We seek an individual who is proactive, detail-oriented, and possesses excellent communication skills.

About AirwallexAirwallex is a cutting-edge unified payments and financial platform designed specifically for global businesses. Our innovative blend of proprietary infrastructure and advanced software empowers over 200,000 businesses worldwide, including industry leaders such as Brex, Rippling, Navan, Qantas, and SHEIN, by providing fully integrated solutions for managing business accounts, payments, spend management, treasury, and embedded finance on a global scale.Founded in Melbourne, our dynamic team consists of over 2,000 talented professionals across 26 offices globally. With a valuation of US$8 billion, we are backed by top-tier investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital. Join us to take on the most ambitious work of your career as we shape the future of global payments and finance.Attributes We ValueWe seek driven builders who possess a founder-like energy, aiming for real impact, rapid learning, and true ownership. You bring relevant expertise and a sharp mindset, motivated by our mission and operating principles. Quick decision-making backed by good judgment, a curious mindset, and a foundation of first principles are essential to balance speed and thoroughness.Humility and collaboration are key; you transform innovative ideas into tangible products and consistently deliver results from start to finish. Utilizing AI to enhance productivity and solve challenges efficiently is a must. Here, you will engage with complex, high-visibility issues alongside exceptional teammates while advancing your career as we redefine the global banking landscape. If this resonates with you, let's create the future together.About the TeamThe Strategy & Operations team at Airwallex is instrumental in propelling the company's growth and enhancing efficiency. Our collaborative group of analysts, strategists, and operational experts is passionate about converting vision into actionable strategies. We leverage data insights, sharp problem-solving abilities, and an in-depth understanding of the business to optimize processes, uncover growth opportunities, and ensure that Airwallex operates seamlessly at scale.Your RoleAs the Executive Assistant, reporting directly to the Chief of Staff, Revenue, you will be essential in supporting the Chief Revenue Officer (CRO) and the executive leadership team. Your role will ensure the smooth execution of our commercial initiatives, significantly contributing to Airwallex's overall success.

Autism Resource Centre (Singapore) (ARC(S)) is a dedicated non-profit charity organization committed to supporting individuals on the autism spectrum throughout their lives. Located in Singapore, ARC(S) provides a comprehensive array of services and resources tailored to address the evolving needs and concerns of the autism community.Key Responsibilities:Oversee monthly and yearly closing activities, including Fixed Assets and General Ledger journal entries, ensuring accurate and timely account closures.Prepare and review Balance Sheet schedules.Generate monthly financial and funds reports along with related analyses.Offer support to internal stakeholders for finance-related inquiries.Assist in budgeting, forecasting, and variance analysis to aid management decision-making and financial planning.Manage tax reporting and compliance, including GST and WHT.Serve as the primary contact for auditors, facilitating audit-related activities, preparing schedules, coordinating audit planning, and ensuring compliance with regulations.Contribute to process improvements and system implementations as necessary.Execute ad-hoc tasks and project duties as assigned.

Location: SingaporeJob Title: Office Administrator / Admin ExecutiveReporting to: Senior Manager, Human Resources APACJoin the dynamic team at Genetec as an Office Administrator / Admin Executive, where you will play an integral role in facilitating the smooth operations of our APAC office in Singapore. Your contributions will be essential in supporting our team with various administrative and logistical tasks, including organizing and hosting regional meetings.In this role, you will be responsible for taking meeting minutes, tracking action items, and coordinating with internal stakeholders to ensure effective communication and successful execution of team objectives. We are looking for someone who presents themselves professionally and warmly interacts with colleagues and visitors, fostering a positive and collaborative work environment.Your Daily Responsibilities Include:Managing the day-to-day operations of Genetec’s APAC office in Singapore, including handling phone, mail/courier services, IT onboarding, and other administrative duties.Timely escalation of urgent tasks to the Managing Director.Preparation of HR-related correspondence, reports, and documentation, while assisting with HR operations, onboarding, and offboarding activities.Acting as the local coordinator for internal initiatives and office-related programs as necessary.Serving as the point of contact with building management and external vendors for facility operations and maintenance.Processing vendor invoices, ensuring proper documentation and approvals.Providing administrative support to the local leadership team, including arranging travel logistics for business guests.

As an Administrative Assistant at fuku, you will play a vital role in ensuring the smooth functioning of our office operations. Your responsibilities will include:- Providing comprehensive administrative support to enhance the efficiency of the office.- Organizing and managing schedules, appointments, and meetings for executives and team members.- Preparing and meticulously editing correspondence, reports, and presentations with a keen eye for detail.- Maintaining and updating company records, databases, and filing systems for easy access.- Handling incoming calls, emails, and inquiries with professionalism and promptness.- Coordinating travel arrangements, including booking flights, accommodations, and transportation.- Assisting in the planning and execution of corporate events and meetings.- Monitoring office supplies and placing orders as necessary to ensure uninterrupted operations.- Collaborating with a variety of departments to support organizational objectives and initiatives.- Undertaking additional administrative tasks as directed by management.

Responsibilities:- Deliver exceptional personal assistant support to the Director.- Strategically plan, organize, and coordinate corporate and personal travel itineraries and meetings, including ticket and hotel bookings, visa processing, transportation arrangements, and all necessary documentation.- Accompany the Managing Director on international travel four times a year to destinations such as Europe and Japan.- Effectively manage the Managing Director's personal calendar, emails, phone calls, and correspondence.- Prepare and submit detailed expense claims.- Keep the Managing Director informed about the status of issues prior to scheduled meetings.- Undertake additional ad-hoc tasks as required.

Key Responsibilities:Local Governance:· Lead and advocate for initiatives aimed at enhancing risk management and fortifying internal controls within the organization.· Collaborate with central teams to execute audits and ensure adherence to all applicable regulations and standards.· Maintain full compliance of all local operations with regulatory standards, upholding the highest levels of integrity and accountability.Credit Management:· Effectively resolve customer disputes to ensure satisfaction and nurture robust business relationships.· Supervise and manage the review of orders placed on credit blocks, ensuring prompt and accurate processing.· Monitor and manage overdue receivables, implementing strategies to mitigate delinquency and improve cash flow.Direct Purchasing:· Oversee purchasing activities in countries lacking dedicated personnel, facilitating seamless procurement processes.· Manage Local-for-Local transactions, demo goods, and indirect purchasing to ensure cost-efficiency and effectiveness.· Efficiently assign FI invoices in APM, ensuring accurate and timely financial processing.Customer Escalation Support:· Deliver exceptional support for resolving customer escalations, ensuring high levels of customer satisfaction.· Address delivery complaints, payment issues, warranty matters, and contractual concerns with urgency and meticulous attention to detail, preserving positive customer relationships.Pricing & Contract Management Support:· Aid in the development, review, and negotiation of customer contracts to secure favorable terms and compliance.· Support the creation and upkeep of pricelists, ensuring they remain current and accurate.· Guarantee accurate net pricing for selected customers, maintaining competitive and fair pricing strategies.· Administer performance criteria and partner level discounts in SAP, optimizing financial performance and partner relations.Comprehensive Reporting:· Generate insightful Monthly Sales Associate Performance Reports to track and analyze individual and team performance.· Conduct detailed Point of Sales (Tier2) Reporting, providing valuable data insights for strategic decision-making.· Perform ad-hoc sales analytics to gain deeper customer insights and support sales strategies.· Manage essential external reporting obligations for government, customers, and regulators, ensuring compliance and accuracy.Cost Controlling:· Spearhead cost center controlling activities, including Month End Close (MEC), Year-End Close (YEC), Business Planning (BP), and Financial Controlling (FC).· Implement and monitor cost-saving initiatives to enhance financial efficiency and reduce expenditures.

About Autism Resource Centre (Singapore) Autism Resource Centre (Singapore) is a non-profit organization focused on supporting individuals on the autism spectrum. The team provides a wide range of services and resources to meet the evolving needs of the autism community across all life stages. Role Overview This 1-year contract position calls for a Finance Executive to join the Accounts Receivable function. The role centers on supporting financial accuracy, compliance, and smooth operations within the finance team. Main Responsibilities Prepare and issue invoices based on approved documentation and established billing guidelines. Verify transactions and processes in line with financial policies and procedures. Handle receipt matching, posting, and reconciliations efficiently. Assist with month-end closing, including accounts receivable schedules, revenue reconciliations, and reporting. Maintain clear audit trails and ensure compliance with internal controls and Output GST requirements. Perform bank reconciliations and resolve variances by working with relevant internal teams. Manage and update customer master data in Business Central as needed. Support annual statutory audits and other internal or external reviews by preparing schedules, documentation, and responding to auditor queries. Take on additional tasks as assigned. Location Singapore

Join Eurofins Scientific as an Assistant Laboratory Administrator, where you will play a pivotal role in supporting laboratory operations and ensuring the seamless functioning of our laboratory environment. You will be responsible for a variety of administrative tasks including managing laboratory documentation, assisting with inventory management, and coordinating with team members to streamline processes. This is an excellent opportunity for someone looking to establish their career in a dynamic laboratory setting.

About GESSGESS is a prestigious international school in Singapore, welcoming students from over 70 nations. Our community is a nurturing environment where families feel at home, and we promote mutual support and solidarity among our diverse student body. Our language programs empower students to embrace their multilingual identity, preparing them for a globalized world. Graduating with the German International Abitur or the IB Programme, our students are equipped for successful futures. We take pride in our core values of respect, openness, and diversity, which guide our students throughout their lives.We were honored with the “Deutsche Schulpreis” (German School Prize) in 2022, recognizing our innovative educational approach under the motto “Make teaching better.” We are proud to be the only German school abroad nominated for this prestigious award.Assistant Finance ManagerSupport the Director of Finance in all financial operations, including reporting, analysis, and treasury functions.Collaborate with team members and stakeholders to gather data for variance and trend analysis, conduct market research, and consolidate findings to facilitate decision-making.Prepare and review financial materials, reports, and presentations for senior management, board meetings, and community events.Assist in designing and implementing new finance and procurement templates to enhance digital processes.Oversee the Accounts Payable (AP) team to ensure timely processing of payments and reimbursements.Contribute to Accounts Receivable (AR) initiatives, including policy formulation and GST migration projects.Supervise the month-end and year-end closing processes, including journal entries and bank reconciliations.Act as the primary contact for fundraising events, managing internal approval processes and donation records.Develop and monitor cash flow forecasts and manage bank and investment activities.Ensure budget compliance by reviewing and monitoring budget versus actual reports and addressing any issues with relevant departments.

Join LVMH Beauty - BPC as a Finance Executive (General Ledger) on a one-year contract basis. This pivotal role involves managing financial records, ensuring accuracy in financial reporting, and supporting the finance department's objectives. The ideal candidate will have a strong background in finance, with a focus on general ledger management and a commitment to excellence in financial practices.

Role overview AECOM is hiring an Administrative Assistant based in Singapore. The position focuses on keeping daily operations organized and efficient. This role provides direct support to the team by managing various administrative tasks that help the office run smoothly. What you will do Coordinate schedules and manage appointments for team members Arrange meetings and ensure all preparations are complete Handle both incoming and outgoing correspondence Maintain and update essential office systems Requirements Proactive attitude with a willingness to take initiative Experience in a busy office setting is an advantage Strong organizational skills Collaborative mindset and a positive approach to teamwork

Point72 Asset Management, L.P. seeks an Administrative Assistant in Singapore to support the Investment Professional Development team. This role centers on keeping daily operations for investment professionals organized and efficient. Key responsibilities Manage a variety of administrative duties for the investment team Coordinate meetings, oversee calendars, and organize schedules Assist with daily tasks to maintain a productive work environment Apply strong organizational skills and attention to detail in all aspects of the role Role focus This position is designed for someone who enjoys supporting others and keeping operations running smoothly. Success in this role relies on reliability, careful organization, and a proactive approach to administrative work.