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Senior Accounts Payable Assistant in Woking

Bauer Media OutdoorWoking, England, United Kingdom
On-site Full-time

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Experience Level

Senior

Qualifications

To excel in this role, candidates should possess strong analytical skills, attention to detail, and the ability to work collaboratively within a team. Experience in accounts payable or a related field is essential, along with a solid understanding of VAT and CIS regulations. Proficiency in accounting software and Microsoft Excel is also required.

About the job

Bauer Media Outdoor stands as one of the UK's premier Out of Home media owners, boasting over 33,000 advertising sites across the nation. Our dynamic team of more than 650 professionals operates from 14 locations, executing some of the most innovative and impactful advertising campaigns in the industry.

At Bauer Media Outdoor, we are dedicated to shaping the Future of Media. Positioned at the forefront of industry transformation, we leverage cutting-edge technology to unlock the full potential of Out of Home media.

Role Overview

As a Senior Accounts Payable Assistant, you will play a pivotal role in propelling the Accounts Payable team to deliver exceptional stakeholder service, both internally and externally, while ensuring compliance with our payment deadlines.

Your responsibilities will include mentoring junior team members, fairly distributing workload, and tracking performance metrics related to invoice processing. Collaborating with the Accounts Payable Manager, you will identify opportunities for process enhancements and areas where further training is necessary.

Key Responsibilities

  • Ensure timely and precise processing of vendor invoices and credits across all Bauer Media Outdoor UK divisions, adhering to established procedures and deadlines.
  • Prepare payment runs in accordance with company policies, highlighting discrepancies to the Accounts Payable Manager and suggesting corrective measures.
  • Conduct regular supplier statement reconciliations to maintain updated supplier accounts and compliance with controls.
  • Foster strong relationships with critical suppliers to guarantee seamless service and deliveries.
  • Identify potential improvements, make recommendations to the Accounts Payable Manager, and implement agreed-upon changes through teamwork.
  • Maintain a sound understanding of VAT and CIS regulations to ensure compliance with HMRC standards, addressing any concerns with the Accounts Payable Manager.
  • Support team members by providing clear guidance, delegating tasks, and monitoring invoice processing and ticket resolution timelines.
  • Prepare essential month-end balance sheet reconciliations, investigate discrepancies, and assist in clearing aged items.
  • Manage the Halo ticketing system and data capture invoice scanning software daily, ensuring timely assignment of invoices and tickets to the relevant team member for processing.

About Bauer Media Outdoor

Bauer Media Outdoor is a leader in the Out of Home media landscape in the UK, with a commitment to innovation and excellence in advertising solutions. Our extensive network and creative approach set us apart in delivering effective marketing strategies for our clients.

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