Remote Online Virtual Scheduling Assistant

Join Turner Townsend as a Director of Schedule Management, where you will lead and oversee the Schedule Management function for key client commissions across various locations in the U.S., including New York, NY. In this pivotal role, you will:Guide your team to ensure the successful delivery of all schedule management responsibilities.Collaborate directly with clients, stakeholders, and consultants throughout all phases of project development.Identify and implement improvements in schedule management processes, templates, and outputs.Ensure that valuable insights and information from each project are documented in internal databases and disseminated effectively.Drive process enhancements by proactively identifying areas for improvement in internal systems.Lead the preparation of proposals for new projects and amendments for existing ones.Participate in relevant networking events to promote the firm and expand professional connections.Manage staff through formal oversight and participation in recruitment processes.Oversee financial tracking, ensuring accurate margin levels and monthly forecasts for each commission.Utilize Primavera P6 to integrate multi-billion dollar project schedules.Facilitate engaging pull planning sessions employing the Last Planner System.Conduct comprehensive reviews of construction schedules using advanced analytical tools, including Acumen Fuse.Execute Monte Carlo-style Quantitative Schedule Risk Assessments (QSRA) utilizing Acumen Risk, Pertmaster, or Primavera Risk Analysis software.Develop and maintain project control dashboards for large-scale programs using Power BI, establishing key performance indicators (KPIs) to ensure successful project delivery and reporting to C-suite executives.Perform linear planning for complex and space-constrained projects using TILOS planning software.

Turner Townsend is hiring an Associate Director of Scheduling in Construction Management based in New York. This position centers on managing and directing scheduling activities for large-scale construction projects. Role overview The Associate Director will oversee project schedules and coordinate closely with various project teams. The focus is on ensuring that project timelines are met and that scheduling supports overall project delivery goals. Collaboration Working alongside construction professionals, this role requires effective communication and teamwork. The Associate Director will use established scheduling methodologies to align project milestones and deliverables. Key skills Expertise in construction management Strong background in scheduling techniques and tools Ability to guide teams toward timely project completion

Turner Townsend, a leading global consultancy, is seeking an Associate Director of Scheduling to join our dynamic Infrastructure team in New York. In this pivotal role, you will oversee project scheduling efforts, ensuring that timelines are met and resources are optimally allocated. Your expertise in civil infrastructure will contribute significantly to project success and client satisfaction.

Join Turner Townsend as the Associate Director of Scheduling within our Civil Infrastructure Construction team. In this pivotal role, you will lead project scheduling efforts, ensuring that timelines are met while adhering to budgetary constraints. Your expertise will help guide our team in delivering high-quality infrastructure projects across New York.

BAYADA Home Health Care is excited to announce an immediate opening for a Scheduling Marketing Manager in our Long Island Suffolk Assistive Care Office, located in Hauppauge, NY. Are you seeking a fulfilling career in a rapidly expanding industry? If so, the role of Client Services Manager at BAYADA may be the perfect fit for you. We are dedicated to providing home health care with compassion, excellence, and reliability, ensuring our clients and their families receive the best care possible. Join our dynamic and entrepreneurial environment and become a vital part of a professional team committed to delivering high-quality care to our clients. The Scheduling Marketing Manager will: Deliver exceptional customer service and high-quality home care. Oversee the coordination of client services and address emergent scheduling challenges. Manage your Client Services Manager caseload while actively seeking to expand it. Represent BAYADA within the community to cultivate referral relationships and grow your caseload through strategic outreach and networking. Establish and nurture strategic partnerships with referral sources, payors, and community organizations to enhance BAYADA's presence in the Long Island Suffolk community. Develop strong, communicative relationships with team members. Ensure effective fiscal management of your caseload by monitoring relevant metrics. Collaborate with Clinical Managers to provide support and supervision for field employees.

Join pmaconsultants as a Program Scheduler, where you will take the lead in managing intricate program schedules while providing insightful analysis, forecasting, and reporting to both internal teams and client partners. This pivotal role demands hands-on expertise with Primavera P6 and a thorough understanding of project lifecycles. You will also have the opportunity to mentor junior team members, fostering their growth and development. The ideal candidate will exhibit a solid grasp of CPM scheduling theory and possess exceptional communication skills, enabling effective delivery of scheduling insights to both technical and non-technical audiences.

TransPerfect Legal specializes in supporting legal professionals with AI-powered technology, analytics, and multilingual solutions. The team manages e-discovery, forensic consulting, due diligence, privacy services, managed review, and staffing for a wide range of law firms and corporate legal departments. Role overview The Scheduling Coordinator plays a key part in keeping client projects on track. This role manages daily calendars, coordinates staffing with vendors, and serves as a communication bridge among sales teams, clients, and vendors. Main responsibilities Schedule depositions, arbitrations, and meetings through the internal database. Confirm schedules for the following day with clients and vendors. Assign qualified personnel to legal proceedings. Respond to client questions related to scheduling. Advise sales teams on scheduling procedures and assist with related communication. Answer office phones as needed. Document important details in job folders, including client requests and billing information. Identify and recruit new vendors for upcoming assignments. Take on additional tasks as directed by management. Growth and development TransPerfect supports professional growth and values team members who are motivated and open to learning. Advancement opportunities exist for those looking to align their skills and interests with their career path.

JRM Construction Management LLC is a general contracting and construction management firm based in New York City, with offices in New Jersey, California, and Florida. For over ten years, JRM has delivered construction services to clients such as government agencies, Fortune 500 companies, property owners, law firms, media and technology firms, luxury retailers, hospitality groups, life sciences and healthcare organizations, and financial institutions. The company values diversity and inclusion and welcomes those interested in contributing to projects across the country. Role overview The Construction Scheduler, located in New York, NY, helps manage project timelines and resources. This role keeps schedules accurate and up to date, addresses any impacts to project timelines, and prepares reports related to scheduling for construction teams. Main responsibilities Prepare and distribute project schedule reports, including progress updates, critical path analyses, overall schedule reviews, and near-term forecasts. Collaborate with construction teams to update project schedules weekly. Track schedule deviations and variances to support project delivery.

Join Squarespace, a leading platform that empowers product teams to tackle meaningful challenges for customers and businesses alike. We are in search of a Senior Product Manager to spearhead the Acuity Classes product, which facilitates group-based businesses in selling, managing, and scaling both ad hoc and recurring experiences. The Classes product is designed for customers conducting group sessions, workshops, fitness classes, courses, and events. This segment has distinct needs compared to 1:1 appointment businesses, including capacity management, cohort pricing, attendance tracking, flexible enrollment, and scalable checkout. Currently, Classes is an early-stage product with vast potential for growth. This position will play a crucial role in defining its future and establishing a foundation for sustainable, long-term success. This role necessitates a meticulous approach to problem definition. You will be expected to gain a deep understanding of customer needs, business opportunities, and market dynamics prior to proposing solutions. Achieving success in this position means consistently basing product decisions on validated problems rather than inherited workflows or legacy systems. This is a hybrid position, requiring 1–3 days a week in our New York City office, and you will report directly to the Senior Group Product Manager within the Acuity Scheduling team.

TransPerfect is seeking a Scheduling Coordinator to join the team in New York City. This role centers on organizing schedules and maintaining project timelines, helping projects stay on track and supporting communication throughout the organization. Key Responsibilities Arrange and update project schedules to align with client needs Track deadlines and assist in resolving scheduling conflicts Facilitate communication among project teams and stakeholders Support logistics to keep project progress steady What Sets You Up for Success Strong organizational skills Attention to detail Comfort managing several timelines at once Clear, professional communication This position is based on-site in New York City, New York.

We are seeking a dedicated and detail-oriented Scheduler for our Data Center Construction projects at Turner Townsend. In this role, you will collaborate with project managers and stakeholders to develop and maintain comprehensive project schedules, ensuring optimal resource allocation and timely project delivery. Your expertise in scheduling software and methodologies will be crucial in driving the success of our construction initiatives.

Role Overview The City of New York is seeking a Scheduling Assistant to help coordinate appointments and keep office calendars running smoothly. This role supports daily operations by managing schedules and ensuring meetings and commitments are organized. What You Will Do Arrange and confirm appointments for staff and visitors Maintain and update calendars Communicate schedule changes promptly Support the team with other administrative tasks as needed What We Look For Clear and professional communication skills Ability to manage several tasks at once Strong attention to detail Experience with scheduling or calendar tools is helpful Location This position is based in New York City.

AECOM is actively seeking a Senior Schedule Controls Specialist to become a vital part of our Construction Management teams in the New York City Metropolitan area. In this role, you will have the responsibility of overseeing project delivery, ensuring that tasks are completed on schedule, within financial constraints, and adhering to the highest standards of quality and safety. This position allows you to contribute significantly to vital infrastructure enhancements across the region.Key Responsibilities:Analyze schedule data to pinpoint significant project issues and formulate strategic solutions.Facilitate the development of proposals and schedules, ensuring they align with project goals.Provide leadership and mentorship to junior team members, offering guidance on best practices in schedule controls and promoting their professional growth.Track corrective actions and ensure timely execution of schedule mitigation strategies.Coordinate schedule contributions from all organizational sectors, identifying opportunities for process enhancement.Evaluate schedule variances and recommend corrective actions to project leadership.Generate and maintain comprehensive scheduling management reports for both internal and external stakeholders.Support the development and upkeep of the Work Breakdown Structure (WBS) and ensure effective project coding for all essential applications.Oversee data assembly for schedule updates and maintain schedule integrity throughout project execution.Measure progress and review contractor invoices to ensure alignment with schedule performance.Examine purchase orders and subcontract schedules, providing management with insights on subcontract performance and potential risks.Manage baseline schedule development, maintenance, and change control procedures.Conduct cost analysis and forecasting related to planning, scheduling, and earned value management.Measure performance and analyze schedule trends to predict project completion dates.Support various levels of project reporting and prepare executive summaries for senior management and client stakeholders.Participate in and lead project planning and scheduling review meetings, driving discussions around schedule optimization and risk mitigation.Assist in developing and implementing procedures to improve scheduling processes and controls across projects.Handle stakeholder communications regarding schedule performance, changes, and impacts on project timelines and deliverables.

Join Walgreens Boots Alliance as a Maintenance Planner Scheduler. In this essential role, you will oversee the planning and scheduling of maintenance activities in our distribution center, ensuring optimal operational efficiency and minimal downtime. You will collaborate with maintenance teams and management to prioritize tasks and allocate resources effectively.

Director of Risk Management Location: New York, NY or Philadelphia, PA About WithCoverage: WithCoverage is revolutionizing the insurance industry with AI-driven risk management solutions tailored for today’s fast-paced market. We collaborate with numerous high-growth, innovative companies such as GoPuff, Eight Sleep, Bombas, Chomps, and Blank Street Coffee. Our diverse clientele includes iconic consumer brands, leaders in hospitality, general contractors, advanced manufacturers, and next-generation defense contractors, all navigating complex risk landscapes that require agile partnerships. Our approach eliminates the fragmented, manual brokerage model, establishing a new standard in elite risk advisory through proprietary technology. Our in-house Agency Management System provides comprehensive visibility into policies, exposures, claims, billing, and commissions, enabling deep automation and superior decision-making that elevates service standards. Founded by JD Ross (co-founder of Opendoor) and Max Brenner (Bain, Compound), we have successfully raised over $43M from top-tier investors including Sequoia, 8VC, Khosla Ventures, and Crystal Venture Partners. Last year, we experienced over 10x growth while maintaining a positive cash flow, positioning ourselves at the forefront of an expansive opportunity. Our mission extends beyond enhancing brokerage services; we aim to redefine risk management across the entire economy. Why Join Us: Accelerated Growth: Enjoy rapid scaling with ample opportunities to lead, learn, and shape your career and the company's future. Impactful Work: Safeguard the world's most innovative brands in consumer products, hospitality, and advanced manufacturing. Industry Redefinition: Challenge the status quo in one of the largest and slowest markets through pioneering technology and automation. Competitive Rewards: We attract top talent and invest in your development, offering competitive compensation, meaningful equity, and excellent benefits. Internal promotions are a priority, along with clearly defined career growth pathways for all employees. About The Role: As the Director of Risk Management, you will spearhead our client risk advisory strategy and execution, assisting clients in navigating their unique risk profiles and ensuring optimal risk management practices.

Join LaBella Associates as a Scheduler/Cost Controller in the vibrant city of Rochester, NY. We are looking for a detail-oriented professional who is passionate about project management and cost control. In this role, you will play a crucial part in ensuring project timelines and budgets are met efficiently.

Role overview The Director of Project Management at inizioevoke leads large-scale projects that drive the company's strategic direction. This role manages a complex portfolio, coordinating efforts across multiple teams to ensure projects are completed on time and meet high quality standards. Key responsibilities Direct project teams, setting priorities to meet important deadlines and deliver work that meets expectations for quality Manage a portfolio of projects, making sure each aligns with overall company goals Work with departments throughout the organization to streamline processes and boost efficiency Promote fresh thinking and foster innovation at every stage of the project lifecycle Location This position is based in New York, New York.

Join Allara Health as a 1099 Telemedicine Endocrinologist and enjoy the flexibility to manage your schedule while providing critical care to patients remotely. This role allows you to leverage your expertise in endocrinology to improve patient outcomes in a supportive and innovative telehealth environment.

About TripleLiftAt TripleLift, we are revolutionizing digital advertising by providing visually captivating creatives, reliable publisher partnerships, actionable data, and intelligent targeting solutions. With over one trillion ad transactions each month, we empower publishers and platforms to enhance their revenue streams. Our cutting-edge technology connects top brands with their target audiences across various formats including online video, connected television, display, and native ads. Clients choose TripleLift for our innovative offerings, premium ad formats, and a dedicated team of experts focused on optimizing performance.As a proud member of the Vista Equity Partners portfolio and NMSDC certified, we are committed to diversity and economic inclusion. Discover how TripleLift is elevating the programmatic ecosystem at triplelift.com.About the RoleWe are seeking a seasoned leader in ad-tech product management to spearhead our team of product managers and drive a key segment of our product vision within the Connected TV (CTV) advertising landscape. This role entails close collaboration with executives, technical experts, and revenue leaders to conceptualize, develop, and monetize innovative CTV product offerings. You will play a vital role in expanding our Product team and will be at the forefront of advancements in technology, advertising, and the evolving landscape of online content consumption. This position offers a unique opportunity to shape the future of digital advertising.