About the job
Join Our Team as a Project Owner
At Ruby Labs, we are at the forefront of technology, creating and managing cutting-edge consumer products across various sectors including health, education, and entertainment. We pride ourselves on our innovative teams that are shaping the future of consumer-driven solutions. We are always on the lookout for talented individuals who are passionate about making a difference. Discover more about our journey at: https://rubylabs.com/about-us/
Your Role
We are seeking a Project Owner who transcends traditional project management. As the operational cornerstone of a dynamic product team, you will oversee delivery, structure, and process excellence while leveraging AI tools to enhance team efficiency.
This position is ideal for someone who is driven by efficiency, possesses a systems-thinking mindset, and utilizes AI not just as a concept, but as a practical tool for daily execution. Mastery of Notion will be essential, as you manage task boards, documentation, reporting, and automation, continually striving to optimize team operations.
If you require constant direction to identify improvements, this role may not suit you.
Key Responsibilities
Ownership of Delivery & Execution.
Guarantee that every project has a designated owner, timeline, and completion criteria, while monitoring progress consistently to identify blockers and risks early on.Process Management.
Take charge of Notion task boards, ensuring they are well-maintained, accurately reflect status, and are properly managed across all teams.Task Quality Assurance.
Uphold a Definition of Ready standard, ensuring that every task has clear specifications, acceptance criteria, and dependencies before entering a sprint, with weekly audits to maintain quality.AI & Automation Integration.
Proactively automate repetitive processes utilizing Notion AI and other automation tools, creating systems that minimize manual tasks across various functions.Reporting & Visibility.
Develop and sustain concise reports on team performance and project status, providing weekly updates to leadership without any surprises.

