About the job
Canon Design is hiring a Project Administrator for its Dallas, TX office. This role centers on supporting project teams with a range of administrative duties. The position is office-based, with occasional travel to client sites.
Key Responsibilities
- Gather project updates and deliverables from internal and external teams, and help prepare weekly status emails.
- Organize onsite meetings with clients and coordinate logistics as needed.
- Assist in creating project reports and drafting memos or presentations for the team.
- Support proposal and contract processes, including fee development for proposals.
- Document and transcribe notes from project meetings.
- Manage accounts payable by reviewing consultant statements and resolving payment issues with accounting.
- Help Practice and Operations leaders analyze project performance and oversee process workflows across programs.
- Support Project Managers in reviewing and approving consultant invoices, and facilitate labor transfers when needed.
- Review and distribute project expenses for billing, and maintain accurate financial records for project statuses.
- Coordinate team workload and assist with project staffing data in Deltek Vision Project/Resource Planning.
- Create complex spreadsheets and maintain databases using Excel and Access.
- Set up and maintain project files according to firm standards.
- May assist with marketing tasks, such as preparing proposal presentations.
- Travel as required to client sites.
Skills and Experience
- Strong organizational and communication skills.
- Experience with administrative support in a project-based setting.
- Ability to manage multiple tasks and coordinate with various stakeholders.
- Proficiency in Excel and Access for spreadsheet and database management.
- Familiarity with Deltek Vision Project/Resource Planning is a plus.
