About the job
The Project Administrator at CannonDesign provides key administrative support to project teams in Rochester, MN. This on-site role involves a mix of coordination, documentation, and financial tracking to keep projects running smoothly. Occasional travel to client meetings and project sites is part of the position.
Key responsibilities
- Coordinate with internal and external teams to gather project updates, deliverables, and weekly status summaries.
- Organize and help facilitate on-site client meetings, including preparing agendas and taking notes.
- Prepare detailed project reports, memos, and presentations for team use.
- Support project proposal and contracting processes by drafting documents and assisting with fee development.
- Manage Accounts Payable tasks, such as reviewing consultant statements and resolving accounting issues.
- Assist Practice and Operations leaders in evaluating project and program performance.
- Help Project Managers review and approve consultant invoices and monitor project expenses for accurate billing.
- Coordinate team workload management and facilitate labor transfers as needed.
- Create and maintain advanced spreadsheets and databases in Excel and Access.
- Assist with project staffing data using Deltek Vision Project/Resource Planning tools.
- Maintain thorough records of project financial status and ensure project files follow firm standards.
- Prepare approvals for scope changes and manage payables with Project Managers.
- May support marketing efforts, such as proposal presentations, when required.
- Travel as needed to support project requirements.
Location
This position is based on-site in Rochester, MN. Some travel may be required for client meetings or project site visits.
