About the job
About the Role
The Project Administrator at CannonDesign supports project teams with a wide range of administrative tasks. This role is based on-site in Rochester, MN, and may involve attending client meetings and visiting project sites as needed.
What You Will Do
- Work with internal and external teams to collect project updates, deliverables, and weekly summaries for status communications.
- Organize and help run client meetings on-site as required.
- Assist in preparing detailed project reports.
- Support project proposal and contracting processes.
- Draft memos and presentations for project teams.
- Take notes during meetings and transcribe them for records.
- Manage Accounts Payable, including reviewing consultant statements and working with accounting to resolve issues.
- Assist Practice and Operations leaders in evaluating project and program performance.
- Help Project Managers review and approve consultant invoices.
- Monitor program and project processes, offering research and feedback as needed.
- Support Principals and Project Managers in developing fees for proposals.
- Facilitate labor transfers as required.
- Review project expenses to ensure accurate billing.
- Coordinate team workload management.
- Create advanced spreadsheets and databases in Excel and Access.
- Assist with project staffing data using Deltek Vision Project/Resource Planning.
- Maintain thorough records of project financial status.
- Work with Project Managers to prepare approvals for scope changes and manage payables.
- Set up and maintain project files according to firm standards.
- May assist with marketing tasks, such as proposal presentations, when needed.
- Travel as necessary for project needs.
