Project Administrator

Role Overview OKX is hiring an Administrative Manager to lead the Facilities Management team in Singapore. This position plays a key part in keeping office operations running smoothly and supporting employee well-being. Main Responsibilities Direct daily activities of the facilities department to maintain a safe, efficient workplace. Organize and coordinate maintenance, repairs, and upgrades for building systems. Manage relationships with vendors and handle contract negotiations. Create and enforce facility policies and procedures. Requirements Solid organizational skills and experience leading teams. Background in facilities management or a closely related area. Strong written and spoken communication abilities. Skilled at handling several projects at once.

We are seeking a dedicated and experienced Facilities Project Manager to join our dynamic team at Mountfitchet Group. In this pivotal role, you will oversee and manage a variety of facilities projects, ensuring they are completed on time, within scope, and within budget. Your expertise will be crucial in maintaining the highest standards of operational efficiency and facility management.As a Facilities Project Manager, you will be responsible for coordinating project activities, managing stakeholders, and ensuring compliance with safety regulations. You will work closely with cross-functional teams to implement best practices in facilities management.

Role Overview fuku is hiring a Facilities Operations Manager in Singapore. This role oversees daily operations across our facilities, upholding high standards for safety, maintenance, and efficiency. Main Responsibilities Supervise maintenance staff and coordinate their schedules Lead facility projects from planning through completion Monitor and improve operational processes within the facilities Promote a safe, well-maintained, and welcoming environment for both employees and clients Location Singapore, Singapore

Join our dynamic team at the Louis Dreyfus Company as an Office Facilities & Administrative Executive. In this pivotal role, you will be responsible for overseeing office operations, managing facilities, and ensuring a conducive work environment. You will collaborate with various departments to streamline administrative processes and enhance operational efficiency.Your key responsibilities will include maintaining office supplies, coordinating facility maintenance, and providing general administrative support to ensure smooth daily operations. We seek an individual who is proactive, detail-oriented, and possesses excellent communication skills.

Join the Nanyang Institute of Management (NIM), a leading educational institution established in 2001, dedicated to shaping future leaders through a student-centric approach. We are committed to excellence in academic and teaching standards, providing a supportive environment for holistic student development.We are excited to announce an opening for the role of Administrative Manager. This position is ideal for experienced professionals eager to contribute to our mission of educational excellence.The Administrative Manager will manage daily administrative functions and operational support for both NIM and Nanyang Training Services (NTS). This role is pivotal in coordinating training programs, overseeing administrative affairs, and facilitating effective communication with external partners to ensure the seamless delivery of training courses, study tours, and international collaborations.The ideal candidate will demonstrate exceptional organizational and communication skills, capable of multitasking effectively while providing robust operational support to ensure high-quality training program execution.

As the Assistant Director of Facilities Development, you will report directly to the Head of Operations and play a pivotal role in the planning, development, and management of infrastructure and facilities at Suntec Singapore. This dynamic position requires you to lead projects from conception to completion, including the formulation of master plans, budget proposals, feasibility studies, design development, tender preparation, and comprehensive project management.Your responsibilities will also extend to managing essential facilities systems and service providers, such as Integrated Facilities Management (IFM), Building Management Systems (BMS), Fire Protection Systems (FAS), and CCTV. You will be tasked with overseeing vendor performance, ensuring adherence to service delivery standards, and maintaining operational readiness.

Founded in 2001, the Nanyang Institute of Management (NIM) stands as a leading educational institution in the region, dedicated to the principle of 'Nurturing Today for Tomorrow.' Our student-centric approach prioritizes learning and development, fostering an environment that promotes academic and teaching excellence while supporting the holistic growth of our students.We are excited to announce a career opportunity for an experienced Facilities Operations Executive to join our team and contribute to our mission.The Role:The Facilities Operations Executive will directly report to the Facilities Operations Manager and will play a vital role in the daily management of campus facilities. This includes overseeing maintenance, safety compliance, and ensuring that our facilities are safe, functional, and well-maintained.Responsibilities:- Plan, organize, maintain, and manage the operations and reliability of NIM facilities and general infrastructure systems.- Establish and monitor preventative maintenance procedures and facility inspection processes for ongoing maintenance review by external agencies.- Develop, recommend, and implement policies, procedures, and processes to support grounds and building maintenance operations; ensure compliance with these policies.- Monitor the safety and accessibility of the buildings and facilities.- Serve as the primary point of contact for facility-related inquiries.- Maintain an updated inventory of facilities equipment.- Oversee the work of external contractors, ensuring compliance with agreements and satisfactory completion of work.- Participate in the development and management of the grounds and building maintenance budget.- Perform duties in both office and outdoor environments.- Undertake any additional tasks as assigned.

Role Overview fuku is hiring a Facilities Operations Executive in Singapore. This role focuses on keeping facilities well maintained and operating efficiently. The Facilities Operations Executive oversees daily maintenance, coordinates improvement projects, and manages relationships with vendors. The goal: a safe, functional, and welcoming space for employees and clients alike.

Join our dynamic team at Accion Labs as a Data Center Facilities Management Engineer. In this role, you will be instrumental in ensuring the operational efficiency and reliability of our data center infrastructure. Your expertise will be crucial in maintaining optimal performance, troubleshooting issues, and implementing robust solutions.

As an integral part of our team at fuku, the Administration and Front Desk Manager will oversee front desk operations and ensure a seamless administrative experience. Key Responsibilities:Front Desk Management:- Supervise daily front desk activities, including welcoming visitors, managing phone calls, and addressing general inquiries.- Serve as the first point of contact for our company, upholding a professional and inviting atmosphere at all times.Office & Administrative Support:- Manage day-to-day administrative functions such as coordinating office maintenance, acquiring office supplies, and organizing document filing.- Provide support for general office operations and respond swiftly to internal administrative requests.Documentation & Internal Support:- Create and maintain administrative documents, internal communications, and meeting minutes.- Assist in streamlining internal administrative processes and workflows to boost efficiency.External Vendor Coordination:- Liaise with external service providers, including property management, cleaning services, and other office vendors.- Aid in the renewal of licenses, annual inspections, and basic compliance-related administrative tasks.Culture & Internal Activities:- Help organize employee celebrations, holiday welfare programs, and other internal events.- Support company gatherings and internal activities to enhance team engagement and a positive work culture.Meeting & Client Support:- Prepare meeting spaces and provide on-site assistance for client visits and internal meetings.- Ensure effective coordination and professional execution of meetings and visits.

Harbor is in search of a talented Sourcing Senior Consultant to bolster our Vendor Governance and Sourcing team (VG+S). We provide strategic, technological, and operational procurement services to clients within the legal, professional, and financial services sectors. Our consultants are experts in their respective fields, offering a blend of core consulting experience across various industries. This role emphasizes sourcing, real estate, and facilities management, with the ideal candidate able to work in a hybrid format from Singapore.

About the Position Join our dynamic team as a Facilities Operations Engineer, where you will play a key role in managing and maintaining our vital physical infrastructure. This includes overseeing our trading floors, amenity spaces, and food service areas, all supported by cutting-edge mechanical, electrical, and IT systems. We pride ourselves on fostering a collaborative environment that spans various internal departments as well as external vendors, contractors, consultants, and operations teams. Your responsibilities will involve managing diverse projects related to our physical infrastructure while nurturing relationships with stakeholders to ensure the delivery of 24/7 critical infrastructure. We seek candidates who are professionally trained in electrical, mechanical, or building services engineering, or those with equivalent experience in facilities management. Experience in managing facilities maintenance service-level agreements (SLAs) is essential to meet industry standards. If you possess a proven ability to deliver excellence, have strong technical skills, and can make informed engineering decisions regarding operational risk, we encourage you to apply!

Join Our Team as a Project Administrator!We are looking for a dedicated and experienced Project Administrator to support our dynamic project management team at Yorktel-Kinly. This is a full-time position on a 12-month contract, with the potential for extension or permanent placement.In this role, you will play a crucial part in ensuring the successful delivery of projects by coordinating essential administrative tasks, maintaining meticulous project documentation, and fostering seamless communication among stakeholders.About Us:Yorktel-Kinly is a leading global provider of collaboration solutions, systems integration, and managed services. With a focus on transforming workspaces and simplifying complexities, we empower teams to work more efficiently and effectively. Our extensive expertise spans AI-driven room monitoring, round-the-clock support, and a unique enterprise service layer, all designed to enhance agility, efficiency, and precision in our operations.With a presence in 27 offices across 11 countries and a strong workforce of 1,600 professionals, we boast over 900 specialist accreditations and 40 years of industry experience. We are proud to serve 2,500 customers worldwide, delivering scalable, secure, and sustainable solutions.Key Responsibilities:Provide comprehensive administrative support to the Project Management Team.Accurately prepare documents and manage data according to global standards.Collaborate closely with Project Managers to ensure timely and efficient documentation submissions.Review and verify documentation prepared by team members prior to external submission.Track and fulfill client-specific documentation requirements.Assist with procurement activities, including issuing purchase orders based on the latest bill of materials.Monitor hardware procurement status and support asset management efforts.Coordinate logistics arrangements for site activities and other related tasks.

Join Accion Labs as a Project Administrator where you will play a key role in supporting project management efforts. Your responsibilities will include coordinating project activities, maintaining project documentation, and facilitating communication between project stakeholders. We are looking for a detail-oriented individual who thrives in a dynamic environment and is eager to contribute to the success of our projects.

Join Accion Labs as a PMO Administrator, where you will play a crucial role in supporting project management operations. In this dynamic position, you will assist in the coordination and administration of project management activities.

ESR Group is a premier real asset owner and manager in the Asia-Pacific region, specializing in logistics real estate, data centers, and energy infrastructure that support the digital economy and supply chains for investors, customers, and communities. With our fully integrated real asset fund management and development platform, we aim to generate value and growth opportunities for our global portfolio of investors. Our modern space solutions assist clients in achieving their ambitions across Australia and New Zealand, Japan, South Korea, Greater China, Southeast Asia, and India, with a growing presence in Europe. Our mission, 'Space and Investment Solutions for a Sustainable Future,' motivates us to manage sustainably and impactfully for the communities we serve, ensuring their prosperity for generations to come. For more information, visit www.esr.com.Main Duties & Responsibilities:As a key member of the Office Operations Team, the Assistant Manager will demonstrate exceptional interpersonal skills and collaborate with individuals at all organizational levels. The individual will be responsible for leading the Office Tower Operations Team and fostering a culture of excellence.The role includes coaching Executive and Property Officers on technical building skills and tenancy management procedures, as well as managing disputes and claims from various stakeholders. Proficiency in Strata management, particularly in the context of multiple property owners, is essential to effectively navigate the Building Maintenance and Strata Management Act (BMSMA) and guide the team in resolving related issues.Scope of Responsibilities:Maintenance and Operations:Develop and implement daily operations and maintenance strategies for the office towers, ensuring all facilities are maintained to the highest standards.Oversee work allocation and lead the office team in daily and cyclical maintenance, creating a safe and conducive environment for all stakeholders.Initiate preventive maintenance programs to minimize downtime and extend the lifespan of equipment and infrastructure.Safety and Compliance:Ensure all operations comply with local regulations and safety standards, fostering a culture of safety within the team.

Role SummaryResponsibilities: As an Office Administrator, you will ensure the seamless operation of our Singapore office. This role offers you a chance to engage with various aspects of our company, including office management, facilities, IT, and recruitment administration. You will provide vital administrative support to our Management team.Salary: S$2,800 to S$3,500 monthly, commensurate with your experience.Benefits: Enjoy a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more, detailed here.Role Type: This is a full-time, permanent position requiring five days a week in our Singapore office.Start Date: We are recruiting for start dates throughout 2026, occurring monthly.Location: This opportunity is based in our Singapore office.About the RoleWe are looking for a proactive and enthusiastic individual to facilitate the efficient functioning of our Singapore office. This diverse role allows you to engage with various components of our operations, including office management, facilities, IT, recruitment administration, travel coordination, and event planning. You will work on-site five days a week alongside approximately 50 team members, with opportunities for growth as our team expands.Your contribution will be essential in supporting our client delivery team to uphold our commitment to exceptional customer service and the provision of high-quality work. You will benefit from training and mentorship from seasoned colleagues within our global and local Operations teams, allowing you to shape your role and enhance office processes for improved efficiency.Key Responsibilities:Manage essential office supplies and IT equipment.Implement established IT procedures.Facilitate office purchases and process expenses.Maintain strong relationships with service providers and suppliers.Ensure a safe, tidy, and professional office environment through health and safety assessments.Welcome visitors and coordinate office visits for colleagues and clients.Handle incoming calls and messages.Organize domestic and international shipments.Coordinate external events, including client meetings and attendance at scientific congresses, as well as internal social events.Schedule meetings and arrange logistics for off-site gatherings.

Lead Database AdministratorAs a Database Administrator, you will play a pivotal role in managing and optimizing our database systems. Your responsibilities will include:Overseeing and directing database modifications through a structured change request process, while providing regular status updates to stakeholders.Engaging in development projects focusing on logical and physical database architectures.Facilitating data modeling sessions with clients and conducting review meetings to ensure alignment with requirements.Swiftly addressing incidents, investigating issues, and offering both temporary and permanent solutions for escalated problems.Contributing to performance tuning and management, as well as the initial setup of databases.Proactively measuring and monitoring database performance and availability, implementing corrective measures to enhance efficiency.Ensuring compliance with agreed-upon service levels, maintaining detailed configuration documentation, and providing regular reports to relevant parties.Maintaining service level requirements and proposing action plans for improvements as necessary. Overseeing database management in accordance with standard operating procedures.Leading the implementation of service continuity strategies, including backup/restore processes and disaster recovery planning to ensure uninterrupted business operations.Participating in and guiding database implementation initiatives.Staying updated on the latest database technologies.Demonstrating strong teamwork and leadership qualities.

Join Accion Labs as a Project Administrator, where you will play a pivotal role in supporting project management initiatives. This position involves coordinating project schedules, tracking progress, and ensuring effective communication among team members. Your organizational skills and attention to detail will help facilitate the successful completion of projects.