Part-Time Administrative Assistant at Crossmedia | London

Ekimetrics specializes in helping organizations strengthen their marketing and operations by applying AI and analytics. Since 2006, the company has brought together business knowledge and technology to support clients across four main areas: marketing and commercial effectiveness, customer analytics, operational excellence, and ESG & sustainability. With offices in Paris, London, New York, Hong Kong, and Shanghai, Ekimetrics develops custom solutions that turn data into practical business outcomes. Teams focus on adapting technology and services to fit each client’s specific needs. The company is dedicated to responsible AI, working to ensure its solutions create meaningful, scalable impact while upholding core values.

Join Us in Advancing European Hypersonic Technology At Hypersonica, we are at the forefront of revolutionizing defense technology in Europe. Our mission is to provide unparalleled speed, resilience, and technological independence, setting new benchmarks in the industry. As part of our elite, compact team, you'll tackle significant challenges and deliver solutions rapidly. In the role of IT Systems Administrator, you will not find yourself in a conventional position. Instead, you'll enter a talent-rich atmosphere where every team member has the opportunity to influence the company's trajectory. We believe in recruiting a select group of extraordinary individuals with extensive technical expertise, sound judgment, and the ability to work independently. We prioritize talent over rigid job descriptions. While this position addresses a critical business requirement, its evolution will be determined by your unique skills and contributions. If you have the knack for achieving what others deem impossible or possess a distinctive skill set that defies traditional roles, we want to connect with you. Your efforts here will play a direct role in fostering Europe’s technological self-sufficiency.

Role Overview PeopleCert is hiring a Test Centre Administrator in London. This position keeps the test centre running smoothly and helps deliver a positive experience for everyone taking exams. Main Responsibilities Manage test schedules and coordinate exam sessions Support candidates with questions and provide guidance on-site Follow established testing protocols and maintain compliance standards What We Look For Attention to detail Strong commitment to customer service This role suits someone who enjoys helping others and takes pride in organized, reliable work.

Role Overview 9fin is hiring a Technical Program Manager in London. This role leads complex technical projects from planning through delivery, working closely with teams across the business. The Technical Program Manager keeps projects on track, aligns them with company strategy, and ensures high standards throughout. What You Will Do Oversee technical projects that support 9fin’s goals Coordinate with engineering, product, and other teams to deliver results Maintain clear communication among stakeholders at every stage Guide projects through their full lifecycle, from kickoff to completion

Why Join the Technology Team at loveholidays?At loveholidays, we are united in our quest to revolutionize travel. Our goal is to provide customers with unmatched choices, effortless planning, and exceptional value for their next holiday. Our passionate team acts as personal holiday advisors, ensuring every getaway is seamless and enjoyable.Our technology framework is at the heart of our ambition to lead the global packaged holiday market. We are committed to driving innovation and ensuring technical excellence to safeguard our future. Our systems handle a vast number of holiday offers daily, deploying over a thousand times each month and managing thousands of requests every second. Here, you will have the opportunity to accelerate your professional development by tackling complex challenges and expanding your expertise.Join us as we shape the future and take ownership of your success while working towards shared objectives. We actively engage in discussions about technology and adhere to our core technology principles that have guided our growth. With ambitious plans for expansion across Europe, we are on the lookout for the brightest minds and the latest technologies to help us succeed.About Our Team:Our dedicated technical team currently consists of five members, including the Senior Business IT Manager, two Senior System Administrators, and a System Administrator. As the third Senior System Administrator, you will play a pivotal role in providing support to our 400 staff at our Hammersmith headquarters, while also offering assistance to our Dusseldorf office and our two outsourced call centers in India and South Africa.Your Impact:In the role of Senior System Administrator, reporting to the Senior Business IT Manager, you will oversee the strategic and operational support essential for the seamless functioning of our IT systems across all regions. You will serve as a critical escalation point for both internal teams and external partners.Your Daily Responsibilities:Administer and support a large, multi-platform environment including Google Workspace and more.

Role Overview ASOS is looking for a Payroll Administrator to join the PX & Comms department in London. This full-time role focuses on maintaining accurate payroll operations and supporting a smooth pay process for employees. What You Will Do Manage day-to-day payroll activities, ensuring payments are accurate and on time Work closely with other teams to improve and streamline payroll procedures Respond to employee payroll queries and help resolve issues Support compliance with relevant regulations and internal standards About the Team The PX & Comms department at ASOS is committed to creating a positive workplace experience. Payroll plays a key part in employee satisfaction and operational reliability.

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

Join a dynamic legal practice located in South West London as a Business Administrator. We are seeking a proactive individual who excels in client engagement and administrative efficiency. Your role will involve:Assisting clients before consultations by managing documentation such as photocopying ID, obtaining signatures on letters of authority and client care letters, and organizing their files.Compiling legal bundles, which includes pagination, creating an index, and arranging documents in chronological order.Archiving closed legal matter files systematically.Communicating via email with counsel and clients.Demonstrating a willingness to learn and utilize legal software programs.Managing the office calendar, including client appointments and critical deadlines.Handling postal correspondence efficiently.

About UsWakam is a leading B2B2C insurance provider specializing in crafting innovative white-label insurance solutions through our advanced Play&Plug® technology platform, serving over 80 partners. Our products are primarily delivered via APIs, facilitating seamless integration for our partners.Operating in 32 countries, Wakam is recognized as the European leader in digital and embedded insurance.We are dedicated to social responsibility and operate as a mission-driven company focused on providing transparent and impactful insurance solutions. Join Our TeamAs a member of Wakam’s UK Claims team, you will collaborate closely with internal stakeholders and external partners such as MGAs, TPAs, legal service providers, and various suppliers. Your role will be crucial in maintaining efficient claims operations, ensuring quality partner administration, and providing reliable support for the broader Claims, Underwriting, Risk & Compliance functions in the UK. Your RoleAs a Claims Administrator, you will enhance the operational efficiency of Wakam’s UK claims activities. Your responsibilities will include ensuring high-quality administration, effective coordination with partners, and reliable management of claims and complaint processes.You will serve as a vital point of contact within the UK ecosystem, contributing to the organization and compliance of operations in a dynamic environment. Key ResponsibilitiesPartner & Operational AdministrationYou will assist in the operational administration of Wakam’s UK partners, ensuring smooth daily interactions with MGAs, TPAs, legal providers, and other suppliers. Your administrative support will be instrumental in the effective management of claims-related processes.Claims & Complaints AdministrationYou will oversee the claims and complaints inboxes, manage administrative tasks related to complaints, and ensure timely escalation to the appropriate stakeholders. Additionally, you will assist with run-off account activities, such as confirming policy details, issuing NCB certificates, and validating NCB information for third parties.

Join the ITRS TeamAt ITRS, we are dedicated to ensuring that society's essential technologies operate seamlessly. Our mission is to provide automated and comprehensive IT observability solutions that protect critical applications while fostering innovation. We stand out as the only monitoring and observability platform tailored for the most demanding and regulated industries, earning the trust of 90% of Tier 1 capital markets firms.We believe that when our team flourishes, so do our customers. Here’s what you can expect:A supportive culture – Recognized multiple times as a Great Place to Work for our inclusive and collaborative environment.Impactful work – Contribute to the success of thousands of global clients across industries that are vital to the functioning of the world, including 90% of leading investment banks.Opportunities for growth – Whether you are launching your career or are a seasoned professional, we are dedicated to your development, as many of our team members can attest to after thriving in their roles for over a decade.With our headquarters in London and teams strategically located across the US, Europe, and Asia, ITRS merges the nimbleness of a high-impact tech business with the stability of a private equity-backed global partner.Role OverviewAs a Senior Salesforce Administrator, reporting to the Revenue Operations Systems Lead, you will play a pivotal role in ITRS's commercial growth engine as an individual contributor. The Revenue Operations Systems team is responsible for building and maintaining the frameworks that drive revenue growth, ensuring the stability, optimization, and scalable evolution of our commercial ecosystem.Your contributions will shape ITRS's comprehensive commercial technology strategy and enhance go-to-market execution. By joining this team, you will have a direct impact on ITRS's growth trajectory, reinforcing the systems that fuel our revenue organization, enhancing performance, and facilitating continuous improvement across the go-to-market team.This is a permanent, full-time position based at our London headquarters with a hybrid working arrangement.Your ResponsibilitiesCollaborate across the commercial ecosystem to ensure that changes are scalable, maintainable, and adhere to architectural best practices.Drive continuous enhancements to Salesforce, ensuring it remains the definitive source of commercial information at ITRS.Support systems intricately integrated with Salesforce, crucial for go-to-market execution, including Clari, Apollo, and ZoomInfo.Monitor and ensure the stability and purpose-fit of integrations as the ecosystem evolves.Collaborate with teams and vendors to troubleshoot issues and implement enhancements.Advise on best practices, scalable configurations, and process improvements.Provide daily user support and troubleshoot issues effectively.

Role Overview airapps is looking for a Database Administrator (DBA) to help manage and improve our database systems in the London Metropolitan Area. This role focuses on keeping our databases secure, available, and running smoothly. The DBA will work closely with other teams to support our applications and protect data integrity. Main Responsibilities Maintain and administer database systems for reliability and strong performance. Set up and enforce database security protocols and backup routines. Monitor system health, identify bottlenecks, and resolve database issues as they come up. Work with development teams to tune queries and improve how applications interact with databases. Keep up with new database technologies and industry best practices. Location London Metropolitan Area

Role Overview Evelyn Partners is looking for an IFA Client Administrator to join the London office. This full-time position supports Independent Financial Advisers (IFAs) and helps ensure clients receive attentive, accurate service. What You Will Do Manage client accounts and maintain up-to-date records Process financial transactions accurately and promptly Provide administrative support to IFAs Help deliver a smooth and positive client experience What We Look For Strong attention to detail Organizational skills Commitment to delivering quality service If you enjoy supporting others and keeping operations running smoothly, consider joining Evelyn Partners in London as an IFA Client Administrator.

Role Overview HTB Group is looking for an IT Support Systems Administrator in London. This role focuses on keeping IT systems and infrastructure running smoothly. The position involves troubleshooting technical issues, supporting staff, and working to maintain strong system performance. What You Will Do Resolve technical problems as they arise Provide IT support to employees across the company Monitor and maintain system performance Work with other teams to implement solutions that strengthen IT operations Location Based in London, England, United Kingdom.

Founded in 2004, OLIVER stands as the world's first and only specialist in creating, developing, and managing bespoke in-house agencies and marketing ecosystems tailored for brands. With partnerships spanning over 300 clients across 40+ countries, our innovative model fosters both creativity and efficiency, enabling us to deliver personalized solutions that resonate profoundly with target audiences. As a proud member of The Brandtech Group, we are at the cutting edge of utilizing advanced AI technology to transform our creative processes and service delivery. Our AI-driven solutions enhance productivity, ignite innovation, and facilitate strategic decision-making, empowering our teams to achieve remarkable and impactful results. Role: Global Program Director Location: London, England, United Kingdom (2-3 days a week from our London offices)About the role: As the Global Program Director (also known as the Principal Program Director), you will manage intricate client accounts with significant financial and operational demands. This pivotal role requires exemplary program governance, advanced leadership capabilities in change management, and the adeptness to navigate complex project landscapes.

Join our dedicated team as a Clinical Administrator at Perfect Management Limited, a charitable organization based in South West London, SW10. We are expanding our operations and are looking for an experienced Clinical Administrator who is passionate about making a difference in the lives of young children.In this pivotal role, you will be responsible for:Onboarding new clients into our tailored databaseUpdating client files with session outcomesProcessing invoices through our custom systemWelcoming and assisting families of patientsMaintaining an organized Excel spreadsheet for referrals and inquiriesSetting reminders for clinical staff to ensure timely follow-upsManaging procurement of equipment and supplies for the centerProviding comprehensive support to the Clinical DirectorDocumenting meeting minutes and action points during site meetingsGenerating analytical reports to assist the DirectorsCoordinating site events and activitiesActing as a liaison between parents and cliniciansThis is an excellent opportunity for a proactive individual who seeks to take ownership of their role in a small yet growing organization.If you reside within a convenient commuting distance of SW10, near The Chelsea and Westminster Hospital, and possess a background in Clinical or Medical Administration, we encourage you to apply now!

About Air Apps Air Apps builds AI-powered tools for personal and entrepreneurial planning. Founded in Lisbon in 2018, the company now operates from offices in Lisbon and San Francisco. Air Apps has reached over 100 million downloads worldwide and remains self-funded. The team focuses on long-term goals, developing technology that makes a real difference in daily life. Role Overview: Systems Administrator The Systems Administrator manages and maintains Air Apps' corporate IT infrastructure. This includes device management, network security, access control, and IT support for employees. The goal: keep systems secure, efficient, and reliable so teams can work without interruption. The role also involves optimizing SaaS tools and ensuring users have seamless access to what they need. Key Responsibilities Oversee device management and user access Maintain network security and enforce security best practices Administer SaaS tools used across the organization Provide IT support to employees Collaborate with cross-functional teams to improve internal operations Location and Work Arrangement This is a fully onsite role based in the London Metropolitan Area office Air Apps is open to supporting relocation for the right candidate

At CoMind, we are pioneering groundbreaking non-invasive neuromonitoring technologies that promise to revolutionize clinical brain monitoring. By joining our team, you will contribute to the development of state-of-the-art solutions that enhance the diagnosis and treatment of brain disorders, ultimately improving and saving lives worldwide.The Role:The R&D division at CoMind encompasses experimental and translational optics, data science, machine learning, and clinical research, operating at the confluence of cutting-edge technology, applied science, and medical innovation.As the Senior Program Manager for R&D, you will be integral in guaranteeing the effectiveness, coherence, and operational excellence of our research and development initiatives. Reporting directly to the Chief Scientific Officer, you will serve as a key operational partner, collaborating closely with R&D managers and senior stakeholders throughout the organization.This senior, hands-on position emphasizes portfolio-level program leadership rather than focusing on individual project delivery. You will be tasked with translating scientific strategies into well-structured research programs, ensuring clear objectives, timelines, deliverables, and informed decision-making, all while preserving the exploratory spirit crucial for high-quality research.As CoMind enters a rapid phase of scientific and clinical scale-up, your role will be central to ensuring our R&D team operates with clarity, discipline, and the highest standards without stifling scientific creativity or rigor.Please note that this role requires in-office presence 5 days per week.Responsibilities:Lead the planning, coordination, and execution oversight of CoMind’s R&D program portfolio, encompassing optics, data science/machine learning, and clinical research support.Collaborate closely with the Chief Scientific Officer to translate scientific strategies and priorities into coherent, actionable research programs with defined milestones, dependencies, and success criteria.Function as a senior operational partner and proxy to the CSO, representing R&D in internal forums and assisting in the preparation for executive and external-facing meetings.Empower R&D managers by providing the necessary structure, tools, and processes to enhance planning, prioritization, and execution across teams.Establish and maintain effective research...

About the RoleJoin our dynamic team as a Programming Language Engineer, where your expertise in software engineering and programming languages will be pivotal to our growth. At Jane Street, we are dedicated to enhancing OCaml, which serves as a crucial component of our extensive technology stack. By collaborating with the broader OCaml community, we strive to refine various aspects of the language, making it easier for developers to articulate their ideas, optimize code performance, and enhance the usability of the OCaml compiler.Our ongoing projects include extending the type system to incorporate innovative language features, completely re-engineering the optimizer, and implementing feedback-directed optimization strategies. We also focus on enriching the toolchain by developing tools for profiling, debugging, and generating documentation. A significant portion of our contributions is open-source, and we actively upstream enhancements to the mainstream OCaml compiler.

At Google DeepMind, we celebrate diverse experiences and perspectives, leveraging them to achieve remarkable outcomes. Our commitment to equal employment opportunities encompasses all individuals, irrespective of sex, race, religion, ethnicity, disability, age, citizenship, marital status, sexual orientation, gender identity, and more. If you require any accommodations due to a disability or other needs, please inform us.SnapshotThe Robotics Operations team is on the lookout for a dynamic Technical Program Manager to bolster the Google DeepMind Robotics research organization. This role is pivotal in providing essential robot platforms, lab spaces, data collection, and policy evaluation resources aimed at addressing the challenges of 'Embodied AI.'About UsArtificial Intelligence stands as one of humanity’s most promising innovations. At Google DeepMind, our team of scientists, engineers, and machine learning specialists collaborates to push the boundaries of AI technology for the benefit of society and scientific exploration, always prioritizing safety and ethical considerations.The RoleAs a Technical Program Manager within the Robotics Operations team, you will utilize program management methodologies across various research projects to accelerate Google DeepMind's objectives in Embodied AI, ensuring a safe and responsible approach.Key ResponsibilitiesCollaborate closely with data collection teams to oversee and enhance internal data collection initiatives.Work in partnership with research teams to facilitate seamless execution of evaluations and data collection efforts.Engage with partners to advance and meet cross-functional objectives.Leverage your expertise in program management methodologies and industry knowledge in Robotics to ensure program success.Track and analyze operational efficiency and resource utilization metrics.Guide the design and implementation of new environments for data collection and modifications to robot platforms in collaboration with the Engineering team.Assess and refine processes, tools, templates, and documentation for sustainability and repeatability.Implement methodologies aimed at reducing operational costs.Encourage discussions, meetings, and collaborative opportunities to foster optimal outcomes and build strong relationships.