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Project and Office Administrator

Labella Associates

Full-time|$55K/yr - $70K/yr|On-site|Syracuse, New York, United States

Join Labella Associates as a Project and Office Administrator, where you will play a crucial role in facilitating the day-to-day administrative operations of our projects. In this dynamic position, you will collaborate closely with Project Managers and Project Architects, ensuring the seamless flow of information and effective management of administrative responsibilities.As the primary point of contact for administrative tasks, you will oversee project documentation, maintain communication with clients, and support our team in delivering exceptional project outcomes. Your ability to communicate clearly and effectively, both in writing and verbally, will be essential for success in this role.We are seeking a candidate with at least 10 years of experience in administration, accounting, and management, particularly within the construction industry. While the responsibilities outlined here are not exhaustive, they highlight the key functions expected of the Project and Office Administrator, with opportunities for growth and additional responsibilities as you progress in the role.Key Responsibilities:Participate in project kick-off meetings to identify and assign administrative functions.Assist in managing project documentation, including New York SED, SUCF, and DASNY submissions.Collaborate with Project Managers to maintain and track Construction Administration software (e.g., Master Library, Procore), ensuring proper archiving of RFIs, RFPs, CEs, minutes, and submittals.Oversee project startup items, including the management of bonds, insurance, and contractor deliverables pre-contract execution.Prepare change orders, punch lists, and other project documentation in conjunction with the PM.Coordinate Contractor’s Payment Requisitions and generate project field reports, distributing relevant information to team members.Manage project closeout requirements, including final payment applications and operations manuals.Maintain the Project Information File throughout the project lifecycle.

Feb 5, 2026
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Project Architect - Essential Facilities Design

LaBella Associates

Full-time|$70K/yr - $85K/yr|On-site|Buffalo, New York, United States

LaBella Associates is seeking a talented Project Architect to join our dynamic Architectural division at our Buffalo, NY office. The Project Architect will play a vital role in supporting our Essential Facilities and Municipal Design Studio, which focuses on innovative architectural projects for essential community services. Our studio specializes in the design of fire stations, police stations, SWAT training facilities, armories, 911 centers, and various municipal structures, serving both local and county municipalities.At LaBella Associates, we offer comprehensive planning and design services across diverse markets, including Municipal, State, Federal, Healthcare, K-12 and Higher Education, Residential, and Commercial projects. As a Project Architect, you will collaborate with large project teams, including both in-house members and external subconsultants, ensuring all project aspects are met with excellence.In this role, you will assist the Project Manager in client interactions, design team meetings, and construction administration. The ideal candidate will be self-motivated, able to lead and coordinate effectively, and committed to delivering high-quality, well-coordinated projects.We are looking for someone who not only meets the technical requirements but also contributes positively to our work culture. This position offers fantastic opportunities for advancement within our organization.

Nov 17, 2025

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