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Operations Manager at Big Potato | London

Big PotatoLondon, England, United Kingdom
On-site Full-time

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Experience Level

Manager

Qualifications

What we’re looking for:Proven experience in operations management or a related field. Strong analytical skills with an ability to interpret data and derive actionable insights. Excellent communication and interpersonal skills to collaborate effectively across teams. Experience in managing relationships with logistics partners and retail operations. Proficiency in ERP systems, particularly SAP. Ability to thrive in a fast-paced, dynamic environment.

About the job

Big Potato is an independent board game company based in Clerkenwell, London. The team designs a variety of games, including quiz formats, drawing challenges, mobile apps, and TV game shows. Each product is created to be easy to learn, enjoyable to play, and a way to bring people together.

Role overview

The Operations Manager will join the London-based Operations team, overseeing the full operational lifecycle of Big Potato’s products in several major markets. This position centers on order fulfillment, maintaining inventory accuracy, and improving collaboration with third-party logistics (3PL) partners. Acting as a link between Operations, Sales, and external logistics providers, the Operations Manager works to drive operational improvements, manage costs, and uphold high service standards.

Main responsibilities

Order fulfillment and logistics management

  • Develop and maintain strong working relationships with 3PL partners in the UK, US, Germany, and Canada.
  • Serve as the main contact between Operations and Sales, ensuring priorities and execution are aligned.
  • Enhance operational efficiency through contract negotiation, systems integration, and performance management, meeting SLAs and KPIs.
  • Supervise the Shipping Manager and coordinate logistics activities.
  • Oversee inbound freight from offshore suppliers to the UK, US, and Germany, focusing on cost control, timeliness, and compliance.
  • Review and approve monthly 3PL invoices, identifying opportunities for cost savings.
  • Manage national retailer orders, including order releases in SAP, coordination with warehouses and sales, and ensuring delivery requirements are met.
  • Ensure global freight moves efficiently and within budget, managing risks and addressing delays as they arise.

Stock management and allocation

  • Maintain accurate inventory records in both ERP and warehouse management systems.
  • Inform Sales about aged or slow-moving stock to support clearance planning.
  • Manage stock reworks and keep SAP and warehouse stock data synchronized.
  • Oversee stock takes and cycle counts with logistics partners.
  • Allocate stock across all channels, ensuring correct system allocation for national retailers, independent retailers, ex-works customers, Amazon, and eCommerce.

Retailer demand forecasting

  • Collaborate closely with Sales to manage and monitor retailer forecasts.
  • Track changes in demand throughout the year and adjust operations as needed.

About Big Potato

Big Potato is an indie board game company based in Clerkenwell, London, dedicated to creating fun and innovative games that bring people together. Our diverse portfolio includes quiz games, drawing games, and digital experiences, all designed to be accessible and entertaining.

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